On Tue, May 31, 2016 at 5:49 PM, Cassandra Sanchez <cassandra.s...@gmail.com > wrote: ...
> Here's this email I sent to Allan regarding photos. In case you're > interested, I'm sending it out below. > Thanks Cassandra! > I currently have been storing all of the photos here: >>> https://cloud.gnome.org/index.php/s/bGcGPttHVDcw0dQ >>> >> >> Oh great! Are these shared with the Engagement Team group on ownCloud? I >> don't seem to see them in my Shared folder. >> > > I hadn't yet shared it with the group, thanks for reminding me! I just > shared them with the Engagement Team now. Please let me know if for any > reason you still don't have full access! > Yep, I have access now! > > There is another folder set up for keeping photos in Shared > Engagement > Team - Assets > Photos (see here [1] for the public link). We ought to make > sure that all the photos are stored in the same place! > > I agree. Should we migrate my fold over to the Photos folder in the > Engagement Team folder? > This might be a good opportunity for us to review the structure of the Engagement Team folders in ownCloud. When I originally created these, I thought that they all needed to be in a root directory called Shared, but I see other shared folders in the root now so I think it would be a good idea to break them out. The folders we currently have are: - Engagement Team - Archive [old material we no longer use] - ... - ... - ... - Engagement Team - Assets [materials primarily intended for use by the Engagement Team] - Dummy Content [we use this for creating screenshots] - Photos - Screenshots - Videos - Engagement Team - Public [designs we make available for the community to use; there's a public link for the folder] - Badges - Leaflets - Posters - Stickers - T-Shirts - Videos - Engagement Team - Work In Progress [this is currently empty] Does this structure make sense to people? I realise that "assets" might not be that common a term for some, but it seemed more specific than "resources". > I don't think I have access other than the public link you sent me, so I > may need help with that. > It seems that you weren't a member of the Engagement Team group - I've added you now. ... > My idea was to use a text file in each folder that holds photos, plus an >> additional file for each email. This way we'll keep the metadata along with >> the photos and not some place else. >> > > That sounds good to me. Would we attach a screenshot as the copy of the > email that gives us consent? Or what might work best? > I was imagining that we'd save the email as a text file... not sure if that's the best way or not to be honest. > Right now we have quite a few photos, so going through and adding this > information one by one will take a while. > Ideally consent would be given for each batch of photos, rather than each one individually. In many cases it would just be a single set of details for each folder. > > I'm not sure when I'll get a chance to work on typing it all into a text > file! Moving forward, it'll be important to make sure everyone is aware of > this documentation process so photos don't just get dumped in and we don't > lose their source/licensing information. > Agreed. I'm working on some draft guidelines that I'll send round. Thanks again! Allan
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