Hi everyone, Here's this email I sent to Allan regarding photos. In case you're interested, I'm sending it out below.
Best, Cassandra ---------- Forwarded message ---------- From: Cassandra Sanchez <cassandra.s...@gmail.com> Date: Tue, May 24, 2016 at 3:11 PM Subject: Re: How to archive photos? To: Allan Day <a...@gnome.org> Hi again! :) > > I currently have been storing all of the photos here: >> https://cloud.gnome.org/index.php/s/bGcGPttHVDcw0dQ >> > > Oh great! Are these shared with the Engagement Team group on ownCloud? I > don't seem to see them in my Shared folder. > I hadn't yet shared it with the group, thanks for reminding me! I just shared them with the Engagement Team now. Please let me know if for any reason you still don't have full access! > There is another folder set up for keeping photos in Shared > Engagement > Team - Assets > Photos (see here [1] for the public link). We ought to make > sure that all the photos are stored in the same place! > I agree. Should we migrate my fold over to the Photos folder in the Engagement Team folder? I don't think I have access other than the public link you sent me, so I may need help with that. > > The photos are each named with the licensing information to make sure that >> everything is accounted for and useable. I think it'd be a great idea to >> have another place to store the licensing information. Maybe in an >> EtherCalc? >> > > If a photo is Creative Commons licensed, we probably need to record: > > * Title (only if provided by licensor, not needed for CC 4.0) > * Author name > * Author contact (link, email address) > * Source URL (if published online) > * License (including link) > > If we don't have a URL pointing to a licensed version of the photo, we > also need a record of the copyright holder granting the license. This could > be a copy of an email. > > My idea was to use a text file in each folder that holds photos, plus an > additional file for each email. This way we'll keep the metadata along with > the photos and not some place else. > That sounds good to me. Would we attach a screenshot as the copy of the email that gives us consent? Or what might work best? Right now we have quite a few photos, so going through and adding this information one by one will take a while. I'm not sure when I'll get a chance to work on typing it all into a text file! Moving forward, it'll be important to make sure everyone is aware of this documentation process so photos don't just get dumped in and we don't lose their source/licensing information. > > As for my process in gathering these photos... I started off with a list >> of people that typically take photos at events, and sent them emails or >> private messages on social media (i.e. Facebook & Flickr). The message was >> something like this: >> > > Approaching individuals is a good idea. One thing I'd also like to do is > hunt down the photographers for specific photos, like the GUADEC group > photos. It's important to have a historical record of those. > Definitely. Also, it'll be good to keep track of who takes these photos at future events, and individually talk to them about sharing their photos Best, Cassandra
_______________________________________________ engagement-list mailing list engagement-list@gnome.org https://mail.gnome.org/mailman/listinfo/engagement-list
