What about locations other than hotels like Universities to keep the costs down? -- Kevin A. McGrail Member, Apache Software Foundation Chair Emeritus Apache SpamAssassin Project https://www.linkedin.com/in/kmcgrail - 703.798.0171
On Wed, Jul 24, 2019 at 4:06 PM Sharan Foga <sha...@apache.org> wrote: > Hi All > > A quick update on this. We now have some estimates from 4 venues (5 > *hotels) to put on a 2 day conference with 2 tracks per day for approx 300 > people with keynote space, 2 track meeting rooms including catering > (breakfast, lunch, morning and afternoon coffee) is coming out at between > 22k and 38k USD. > > We did also ask about hackathon and space for sponsor booths during the > event. > > Hotels looked at are: > > - Hyatt Regency > - DoubleTree by Hilton > - Le Meridien > - Leela Ambiance > > We still need to refine the budget and the complete proposal a bit better > and there are probably things that need to be added. > > If you know of any potential companies that could be interested in > sponsoring an event like this then that will also help us see how much we > can cover the costs with sponsorship. > > Anyway the main thing is I wanted to highlight is that this roadshow idea > isnt being forgotten :-) > > Huge thanks to Swapnil and all the others who have helped gather the > information needed or volunteered to help to try and move this forward. > > Thanks > Sharan > > On 2019/06/28 11:08:57, Swapnil M Mane <swapnilmm...@apache.org> wrote: > > Hello Rohit, > > Thank you so much for sharing these details, highly appreciated. > > We are also exploring some venues, we will be in touch with you on this > in > > case any additional help required. > > > > > > - Best Regards, > > Swapnil M Mane > > > > > > > > On Fri, Jun 28, 2019 at 1:47 PM Rohit Yadav <ro...@apache.org> wrote: > > > > > Hi Sharan, > > > > > > The best locations in Gurgaon are: (sorted by closeness to the > > > International airport) > > > - Aerocity (hotels nearest to the airport that have business centers > but > > > don't have good bars, restaurants so you're stuck with what the hotel > or > > > nearby hotels have to offer, check > > > https://www.booking.com/district/in/new-delhi/aerocity.html) > > > - Cyberhub (there are business centers, co-working spaces and hotels, > as > > > well as an area called CyberHub full of restaurants and bars, check > > > https://www.booking.com/landmark/in/dlf-cyber-hub.html) > > > - Sector 29 (there are some good hotels but I'm not sure if they have > good > > > business centers, but there are great many bars and restaurants in that > > > area) > > > > > > Let me know if you need any help or if you want me to go check out the > > > hotels personally. > > > > > > PS. I've helped arrange our internal company conference (SBCon) in May, > > > which we did at > > > > > > > https://www.heritagehotelsofindia.com/haryana/heritage-village-resort-spa-manesar.html > > > but > > > the location is about an hour outside of the city/airport. It is green, > > > open, has a golf course nearby and their bar is sub-par and I did not > like > > > their conference facilities and infrastructure. > > > > > > Regards. > > > > > > On Thu, Jun 27, 2019 at 1:10 AM Sharan Foga <sha...@apache.org> wrote: > > > > > > > HI Rohit > > > > > > > > Thanks for the response. We are now looking for venues so we can get > some > > > > estimates. Do you have any suggestions of where would be good for us > to > > > > try.? > > > > > > > > I am working together with Swapnil on the proposal so will get it > copied > > > > into the wiki page so others can view what we have done so far. > > > > > > > > Thanks > > > > Sharan > > > > > > > > On 2019/06/25 11:55:35, Rohit Yadav <ro...@apache.org> wrote: > > > > > Hi Sharan! > > > > > > > > > > I'm in Gurgaon and can help/volunteer and also represent Apache > > > > CloudStack > > > > > (cc-ing other CloudStack users/devs in the area who may want to > join). > > > > > Happy to help if you need help around hotel and conference center > > > > in/around > > > > > Gurgaon. > > > > > > > > > > Regards. > > > > > > > > > > On Sun, Jun 2, 2019 at 2:52 PM Sharan Foga <sha...@apache.org> > wrote: > > > > > > > > > > > Hi All > > > > > > > > > > > > With all the suggestions coming up for locations for potential > > > > Roadshows, > > > > > > the idea of doing a Roadshow in India has been raised again. The > > > > suggested > > > > > > timeframe is Q1 2020 as the weather is good (not too hot, not too > > > cold) > > > > > > also not too many other conferences are happening around that > time. > > > The > > > > > > potential location is Gurgaon / Gurugram which has good transport > > > > links and > > > > > > seems to be a tech hub. I am working with Swapnil ,who is active > on > > > > this > > > > > > list and few others I know from OFBiz who are based in India who > have > > > > > > offered to help with the organisation and management. We are > > > currently > > > > > > working to put together a proposal. > > > > > > > > > > > > So as part of an initial step I would like to gauge the feedback > from > > > > our > > > > > > community. What do people think? (And also is anyone interested > in > > > > helping > > > > > > out ?) > > > > > > > > > > > > Thanks > > > > > > Sharan > > > > > > > > > > > > > > > > > > > > > > > > > --------------------------------------------------------------------- > > > > > > To unsubscribe, e-mail: dev-unsubscr...@community.apache.org > > > > > > For additional commands, e-mail: dev-h...@community.apache.org > > > > > > > > > > > > > > > > > > > > > > > > > --------------------------------------------------------------------- > > > > To unsubscribe, e-mail: dev-unsubscr...@community.apache.org > > > > For additional commands, e-mail: dev-h...@community.apache.org > > > > > > > > > > > > > > > --------------------------------------------------------------------- > To unsubscribe, e-mail: dev-unsubscr...@community.apache.org > For additional commands, e-mail: dev-h...@community.apache.org > >
