Hello, team! I now have a more formal contract under consideration for the conference dinner. The daytrip remains the same as it was before, but now I have a very clear idea of what costs will be for the conference dinner, which are just slightly over what I requested the adjustment earlier.
Bottom line, I'd like to transfer another $1500 to the conference dinner budget, bringing the conference dinner budget from $9900 to $11400 USD. I request the funds to come from the daytrip budget excess, which would take that down to $3474 USD. In reviewing the budget and the current status of the daytrip planning, this change will not affect the trip as planned, and will give us an enjoyable conference dinner. The proposal for the conference dinner: Punch Bowl Social - Portland[0] * Food would be a buffet-style "Taco Truck" with vegan, vegetarian and meat options. * Entertainment provided will be bowling (with complimentary bowling shoes as a non-profit organization!), floor shuffleboard, ping pong, karaoke and darts. * My padding this time gives us the option of giving each attendee a single drink ticket (for beer or wine), and the bars will be available for further purchase of mixed drinks and more beer/wine. I can also, if the team thinks it's appropriate, approach a couple of our sponsors who have previously indicated interest in providing drinks for attendees. * Location is close to PSU, so those who can't, or aren't interested in walking will have the option of public transportation. However, walking will be the best option. Details: * I have a contract from Punch Bowl Social - Portland, offering food and entertainment for 280 people. * Currently, the contract indicates $10650 will be the total (I'm padding) for food and entertainment (bowling, darts, shuffleboard, ping pong and karaoke). * Summary: We have 60 days before the event to cancel (which we're at - good lord, 60 days to DebConf), and need a 50% deposit that will be non-refundable after 60 days (effectively, non-refundable at this point). * The food is based per person, so if we go over 280, naturally, our costs go up (as expected). The balance of the amount owed is due upon completion of the dinner. * Time is of the essence. I have a few weeks before I'm *required* to have the contract signed, however, if any other groups attempt to book for the date I've requested, we'll have to either go forward or yield the booking to the other group. I'd much rather have the matter at hand decided and request SPI to send them the deposit check within the next 2 weeks. I sincerely believe this will be a fun event, and probably truly different than anything we've done in the past. My office held our holiday party there last year and it was great fun. See you all soon in Portland! Patty [0] http://punchbowlsocial.com/ -- ---------------------------------------------------------- Patty Langasek [email protected] ---------------------------------------------------------- At times, you may end up far away from home; you may not be sure of where you belong, anymore. But home is always there... because home is not a place. It's wherever your passion takes you. --- J. Michael Straczynski _______________________________________________ Debconf-team mailing list [email protected] http://lists.debconf.org/mailman/listinfo/debconf-team
