There's a draft confirmation-of-attendance message at: http://wiki.debconf.org/wiki/DebConf11/ConfirmationMessage
We need to make sure we agree on the deadline in the message (3 July, but the local team need to confirm this is fine), then get this sent out as soon as possible. I've pasted in a few of the previous years' versions of this below (the ones I found on a quick search), if you want to compare. -- Moray =========================================================== Confirmation Period ------------------- The time for DebConf4 is coming. Less than a month to begin the fifth edition of the Debian Conference [1]. The registration period is almost over. Everybody that have registered should be receiving, in the next moments, a confirmation email. By receiving this email **you are NOT yet confirmed**. You should enter the URL pointed by that email to update your data and confirm your registration. Please! Note that unconfirmed registrations **will not** be validated. The confirmation period starts now and goes until May 2nd. If you haven't received any emails asking for confirmation (or have lost yours), please, enter the following URL: http://www.debconf.org/debconf4/register/ ... and select the "Confirm your registration" option. After we have collected the confirmation data, we'll send another round of emails (and we'll publish new data on our website) with important information for confirmed attendees. ====================================================================== DebConf6 will take place from the 14 May to the 22th 2006 in Oaxtepec, Mexico. It is preceded by an unofficial work camp called "debcamp", From=20the 6th to the 12th of May.=20 On the 13th May, Debian Day, an information day for users, the press and Important People will be held. This will be mostly in spanish, and partly translated. This is the final call for registrations or, if you already registered, for reconfirmation that you will attend the conference. The deadline for the reconfirmation is 03. April 2006, 23:59:59 UTC! If you have not yet registered yourself and want to participate this years Debian Conference then please go to [1] *now* and enter your data. Then follow the rest of this mail to confirm your attendance. If you have already registered then go to [2], log in to your account and make sure to check the "I confirm my attendance" checkbox if you still plan to come. If your plans have changed, or you don't check that checkbox, you will not be considered for free accommodation and food. You would still be able to attend debconf, but you would have to pay fully for your lodgings and meals at the hotel.=20 Lets repeat that, as this is important: You *NEED* to confirm that you attend DebConf before the 3th April 2006, 23:59:59 UTC or YOU MUST PAY YOURSELF. Please also add your flight number and arrival/departure date (at the airport). We need to know these for booking/planning the hotel. You can check for other people arriving at the same time at [3]. Check the "keep my flight info private" if you don't want your information to be visible to other participants. It is highly unlikely that we will be able to hand out notebooks this year. We recommend that you bring your own if you want to use the network for work. Please also read the mail about room allocation, you can find it at [4]. ====================================================================== Reminder: DebConf7 Reconfirmation Phase --------------------------------------- We would like to ask you to reconfirm your attendance by May 3. Please go to https://penta.debconf.org/submission/dc7/person and make sure to check the "Reconfirm Attendance" checkbox ("General" tab) if you still plan to come. If your plans changed or you don't check that checkbox, you will not be considered for the sponsored accommodation and food (if you asked for it). You can still attend debconf, but you will have to pay in full for your lodging and meals at the venue. If you haven't already - please also look through all other options and fill in those you missed earlier, or correct data if your plans have changed. It is highly unlikely that we will be able to hand out notebooks this year. We recommend that you bring your own if you want to use the network or work. If you want to know what events have been planned, visit https://penta.debconf.org/schedule/dc7/events which has a complete list of all submitted events. You are still free to submit any new event, for that simply visit https://penta.debconf.org/submission/dc7/event and fill in the details. ====================================================================== We are now starting the reconfirmation period for DebConf8. Which ends on Sunday, June 15th. If you don't reconfirm your attendance before that deadline, you won't be counted for food, lodging, t-shirts, proceedings, etc. Also, you won't be eligible for food or lodging sponsorship. If you are going to attend as Professional or Corporate, we ask you to please make the corresponding payment during this period too. See below. Instructions ============ In order to reconfirm, you need to login into your pentabarf account [1], and tick the "Reconfirm Attendance" box. You will also need to state the dates that you will be present at the conference. [1]: https://penta.debconf.org/penta/submission/dc8/person Please, *PLEASE*, do not reconfirm your attendance unless you know for sure that you are coming to DebConf8. If you reconfirm but then don't come, this will be counted against you for the next DebConf's sponsorship decisions. If you are waiting to know if you'll be granted travel sponsorship or not, then please wait until you know for sure that you are coming before reconfirming. If the deadline comes and you still don't know because of this, please send us a mail and let us know. Room preferences ================ We have added a new box, called "Room preference" which will allow you to enter whom you would like to share a room with. Even if you don't have any particular preferences, please state if you smoke/don't smoke, snore/don't snore, etc. Rooms will be of 2, 3 or 4 people, if you want to be near some other friends, we can try to make it happen. Please give us as much information as possible. Attendance fee ============== If you are attending as a Professional or Corporate attendee, you have requested a single room or are attending DebCamp without a specific workplan, we ask you to please pay your attendance fee before June 15th. To do that, go to [2], and fill in the amounts. This is Click&Pledge by SPI, and will allow you to pay by credit card. [2]: http://debconf8.debconf.org/payments The Corporate attendance fee is USD 1000 per week, The Professional attendance fee is USD 300 per week, but is discounted to USD 250 per week for early registrants (before May 31st), however, to help DebConf organization a bit more, you might choose to pay the full fee even if you registered early. For a single room, another USD 250 per week are required for Professional or Independent attendees, while there is no extra charge for Corporate attendees. If you are coming to DebCamp as an Independent without a specific work plan, then we ask you to please pay for your food and lodging by paying USD 250 for that week. If you have any doubts regarding how much you need to pay, please mail ro...@debconf.org. -- Besos, Marga ============= Hello, We are now starting the reconfirmation period for DebConf9. The reconfirmation period ends on Sunday 7 June. If you don't reconfirm your attendance before the deadline, you won't be counted for food, lodging, t-shirts, proceedings, etc. Also, you won't be eligible for food or lodging sponsorship. If you have registered as a Professional or Corporate attendee, we also ask you to please make the corresponding payment during this period. Due to the difficult financial conditions, we encourage all attendees make a donation towards the costs of DebConf, if possible. See below. Instructions =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D To reconfirm, you need to login into your pentabarf account [1], and tick the "Reconfirm Attendance" box. You also need to fill in the dates that you will be present at the conference. If you haven't already - please also look through all other options and fill in those you missed earlier, or correct the data if your plans have changed. (For our records, please remember to fill out your country.) [1]: https://penta.debconf.org/penta/submission/dc9/person You must have arrival and departure dates filled in, or you won't be counted. Please tell us the times you expect to arrive at *C=E1ceres*, and when you plan to leave the conference. If you want to arrange group travel to/from the conference, use [2] but please still fill in your final C=E1ceres arrival times in pentabarf so we know when to expect you, and when to have rooms ready for those staying in the sponsored accommodation. [2]: http://wiki.debconf.org/wiki/Debconf9/Travel/TrainBooking Please, *PLEASE*, do not reconfirm your attendance unless you know for sure that you are coming to DebConf9. If you reconfirm but then don't come, this will be counted against you for the next DebConf's sponsorship decisions. Of course, if you reconfirm and end up not being able to come, cancelling sooner is better than not telling us. If you are waiting to know if you'll be granted travel sponsorship or not, then please wait until you know for sure that you are coming before reconfirming. If the deadline comes and you still don't know because of this, please send us a mail and let us know. Room preferences We have added a new box, called "Room preference" which will allow you to enter whom you would like to share a room with or you would like to be near. Even if you don't have any particular preferences, please state if you smoke/don't smoke, snore/don't snore, etc. Most of the rooms will be for 2-4 people. At present we will only have a very limited number of single rooms that will be available. We will give preference to those with special needs and Corporate/Professional attendees. Please also indicate any preference in this regard in the "Room preference" field. Attendance fee and donations =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D If you are attending as a Professional or Corporate attendee, or are attending DebCamp without a specific workplan, we ask you to please pay your attendance fee before Sunday 7 June. We also encourage anyone who wants to help make DebConf a success to make a donation towards the costs of the conference. This will be very helpful this year. You can choose to register as a Professional, or pay some amount as a separate donation. You can make payments in EUR (through FFIS) by bank transfer or USD (through SPI) using a credit card [3]. There are also other payment options available. Be sure to select the right category for the payment (attendance fee or donation). [3]: http://debconf9.debconf.org/payments.xhtml The Corporate attendance fee is EUR 1000 per week. The Professional attendance fee is EUR 300 per week. Conversions to USD are given on the payment page. Please contact spons...@debconf.org if you have any questions. If you are coming to DebCamp as an Independent without a specific work plan, then we ask you to please pay for your food and lodging by paying EUR 300 for that week. If you have any doubts regarding how much you need to pay, please mail ro...@debconf.org. ====================================================================== _______________________________________________ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
