Paul Leistner with the City of Portland is also consulting a Deputy City Attorney on the matter for clarification when that response is available I will forward it to the board.
Either way though the MNA bylaws seem to make this a requirement and the ONI Standards and ORS 65 state the board must follow its bylaws. On Fri, Sep 11, 2015 at 4:36 PM, Kelly Fedderson <ke...@seuplift.org> wrote: > Here is what Anne told Benjamin about ONI Standards and agenda setting. > > On Fri, Sep 11, 2015 at 4:14 PM, Anne Dufay <a...@seuplift.org> wrote: > >> Hello Benjamin, >> >> Kelly shared with me your concern about updating agendas prior to >> meetings. I hope the following clears up your concerns - please do not >> hesitate to ask any follow-up or clarifying questions that may arise after >> you've read this. The ONI Standards are intended to be simple, useful, and >> clear. But in practice they don't always work out that way! >> >> 1) You will notice that the ONI Standards state, "All notice, written or >> verbal, shall state...a brief description of topics on the agenda." The >> standards intentionally *do not* require the actual agenda to be >> included in the notice. The standards also do not require that all topics >> on the agenda be described. ONI recognizes that it would be unreasonable >> for neighborhood associations to have to include a finalized agenda in >> their meeting notice - because additional items often come up post meeting >> notice. >> >> (2) Your bylaws give both the chair and the steering committee the >> authority to set meeting agendas. ONI Standards specifically list agenda >> creation as one of the items that does not require a vote. Therefore, the >> chair or the steering committee could change the agenda without a vote >> prior to the meeting. Though certainly it is best practice to let folks >> know, prior to the meeting, of any known agenda changes or additions. This >> is in line with preference given for greater transparency, rather than less. >> >> The one caveat being that if they add items to the agenda, they should >> give direct notice to anyone who would be affected at least 24 hours in >> advance. >> >> (3) The sentence in the ONI Standards that says, "Other topics that arise >> after notice is given may be added to the agenda at the meeting" was >> included so that board members would have a mechanism to add a topic to an >> agenda, when the chair had refused to include it. It is also useful when >> someone remembers something at the last minute - which, sometimes does >> happen :-). >> >> Bottom line - if you know there will be changes/additions to a previously >> published agenda, it is best practice to let members know about them, as >> early as practical. It is not necessary, or best practice, to only let >> folks know about them at the meeting - though, technically, it is allowable. >> >> I hope that makes it clearer - if you put your 'transparency glasses" on, >> and look at the question through them, it makes it a bit easier to >> understand. >> >> Thank you! >> Anne >> >> -- >> Anne Dufay >> Executive Director >> SE Uplift Neighborhood Coalition >> 503 232-0010 x311 >> a...@seuplift.org >> http//www.seuplift.org/ >> <a...@seuplift.org> >> For ADA and language translation requests call 503-232-0010 >> <503-323-0010> >> > > > > -- > Kelly Fedderson > Community Resource Program Manager > SE Uplift Neighborhood Coalition > 3534 SE Main Street > Portland, OR 97214 > 503-232-0010 x 312 > www.seuplift.org > <https://www.facebook.com/SE.Uplift> <http://instagram.com/seuplift> > <http://visitor.r20.constantcontact.com/manage/optin?v=001LWHzEOkwl_-bnB755ck-yIyL86auU4W_8fR9_r2X9NT20D_hKK2fxl2RkDIxoxgXMo8dCkl5_aG9yJJPwWPMvtY2vvuFShE1lXXC3_wfYNE%3D> > > For ADA and language translation requests call 503-232-0010. > > _______________________________________________ > Board-private mailing list > Board-private@lists.montavillapdx.org > http://lists.montavillapdx.org/listinfo.cgi/board-private-montavillapdx.org > > -- Benjamin Kerensa
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