Here is what Anne told Benjamin about ONI Standards and agenda setting. On Fri, Sep 11, 2015 at 4:14 PM, Anne Dufay <a...@seuplift.org> wrote:
> Hello Benjamin, > > Kelly shared with me your concern about updating agendas prior to > meetings. I hope the following clears up your concerns - please do not > hesitate to ask any follow-up or clarifying questions that may arise after > you've read this. The ONI Standards are intended to be simple, useful, and > clear. But in practice they don't always work out that way! > > 1) You will notice that the ONI Standards state, "All notice, written or > verbal, shall state...a brief description of topics on the agenda." The > standards intentionally *do not* require the actual agenda to be included > in the notice. The standards also do not require that all topics on the > agenda be described. ONI recognizes that it would be unreasonable for > neighborhood associations to have to include a finalized agenda in their > meeting notice - because additional items often come up post meeting notice. > > (2) Your bylaws give both the chair and the steering committee the > authority to set meeting agendas. ONI Standards specifically list agenda > creation as one of the items that does not require a vote. Therefore, the > chair or the steering committee could change the agenda without a vote > prior to the meeting. Though certainly it is best practice to let folks > know, prior to the meeting, of any known agenda changes or additions. This > is in line with preference given for greater transparency, rather than less. > > The one caveat being that if they add items to the agenda, they should > give direct notice to anyone who would be affected at least 24 hours in > advance. > > (3) The sentence in the ONI Standards that says, "Other topics that arise > after notice is given may be added to the agenda at the meeting" was > included so that board members would have a mechanism to add a topic to an > agenda, when the chair had refused to include it. It is also useful when > someone remembers something at the last minute - which, sometimes does > happen :-). > > Bottom line - if you know there will be changes/additions to a previously > published agenda, it is best practice to let members know about them, as > early as practical. It is not necessary, or best practice, to only let > folks know about them at the meeting - though, technically, it is allowable. > > I hope that makes it clearer - if you put your 'transparency glasses" on, > and look at the question through them, it makes it a bit easier to > understand. > > Thank you! > Anne > > -- > Anne Dufay > Executive Director > SE Uplift Neighborhood Coalition > 503 232-0010 x311 > a...@seuplift.org > http//www.seuplift.org/ > <a...@seuplift.org> > For ADA and language translation requests call 503-232-0010 <503-323-0010> > -- Kelly Fedderson Community Resource Program Manager SE Uplift Neighborhood Coalition 3534 SE Main Street Portland, OR 97214 503-232-0010 x 312 www.seuplift.org <https://www.facebook.com/SE.Uplift> <http://instagram.com/seuplift> <http://visitor.r20.constantcontact.com/manage/optin?v=001LWHzEOkwl_-bnB755ck-yIyL86auU4W_8fR9_r2X9NT20D_hKK2fxl2RkDIxoxgXMo8dCkl5_aG9yJJPwWPMvtY2vvuFShE1lXXC3_wfYNE%3D> For ADA and language translation requests call 503-232-0010.
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