How about that for speed! On 2 April 2011 11:40, Andrew Turvey <[email protected]> wrote:
> Hi all, > > Just a reminder for anyone who is thinking about standing for election > to the Board, the deadline for nominations is midnight this evening. A > simple email is all it takes - details are in the notice below. > > As you know, we currently have three empty spaces on the board in > addition to the four people who are standing for re-election. We had a > good turn out to the "Board interest day" a few weeks ago and we are > all looking forward to getting an influx of new board members to help > with the exciting things ahead for us this year. > > I've put together a proposed list of meeting dates for next year at > http://uk.wikimedia.org/wiki/Meetings#2011-2012 (subject of course to > the agreement of the next board) if you want a better picture of what > is involved. > > Please get in touch with me or any other board member if you have any > questions on this. > > Regards, > > Andrew Turvey > Company Secretary > Wikimedia UK > Wikimedia UK is the operating name of Wiki UK Limited. > Wiki UK Ltd is a Company Limited by Guarantee registered in England > and Wales, Registered No. 6741827. > The Registered Office is at 23 Cartwright Way, Nottingham, NG9 1RL, > United Kingdom. > > > On Thu, Mar 24, 2011 at 10:15 PM, Andrew Turvey > <[email protected]> wrote: > > Please find forwarded below the message that was sent to all the > > members of Wikimedia UK this morning. > > > > If you're not a member of the chapter yet and would like to get > > involved in the AGM, it's not too late. The easiest way is through the > > online application form at http://uk.wikimedia.org/wiki/Membership > > > > If you are a member but haven't received the message below please let > > me know as we may have an error in your records. > > > > Regards, > > > > Andrew Turvey > > Chair & Company Secretary, Wikimedia UK > > > > > > ---------- Forwarded message ---------- > > From: Andrew Turvey <[email protected]> > > Date: Thu, Mar 24, 2011 at 7:25 AM > > Subject: Wikimedia UK Annual Conference & AGM > > To: [email protected] > > Bcc: [memberslist] > > > > > > Dear Member, > > > > Thank you for being a member of Wikimedia UK - the movement promoting > > and supporting Wikipedia, its sister projects and open content here in > > the UK. We are now over two years old. We have made a real impact in > > the last year, hosting a major GLAM-WIKI conference, celebrations > > around the 10th Anniversary of Wikipedia and, last month, BRIS-WIKI - > > a conference about Wikipedia in Bristol. > > > > This year has also seen significant growth in Wikimedia UK: our income > > has topped £500,000, our membership is now close to 200 and we > > employed our first member of staff. Next year we have many exciting > > plans, but we need you to be involved to make that happen! > > > > Our Annual Conference and Annual General Meeting will be held on > > Saturday 16th April at the The Watershed Media Centre, Bristol. There > > will be a full programme of events starting at 9:30am and finishing at > > 5:00pm, including speakers, panel discussions and the business of the > > AGM itself at 1pm. Please come along to hear what we have achieved and > > help us plan our activities for the future. > > > > The address of the venue is: > > > > Watershed Media Centre > > 1 Canon's Rd, Harbourside > > Bristol, BS1 5TX > > > > Bristol is easy to get to via car, bus, train or airplane. Directions > > to the venue can be found on Watershed's website at > > http://www.watershed.co.uk/info/access.php. For National Express buses > > to Bristol, see their website at > > > http://www.nationalexpress.com/coach/destinations/england/south-west/bristol/bristol-introduction.aspx > . > > Hotel options if you plan to stay over are shown on our main wiki page > > at > http://uk.wikimedia.org/wiki/WikiConference_UK_2011#Getting_to_the_conference > > > > If you need financial support to attend the conference, please contact > > User:Mike Peel via the wiki page. > > > > So that we can plan for the right number of people, if you are > > attending, it would help us if you could register for the event via > > EventBrite at http://wikiconferenceuk2011.eventbrite.com/ > > > > AGM > > > > The official AGM will run from 1pm to 3pm and cover the annual report, > > election of a new Board of Trustees and five official motions listed > > below. Would you like to stand as a member of the board? > > > > Next year is set to be another big and exciting year of growth for > > Wikimedia UK: we plan to recruit several more members of staff so we > > can scale up our activities, enable more activity by volunteers and > > professionalise the chapter. Our own developer, events organiser, a > > full time office manager and a chapter manager pulling everything > > together will no doubt transform Wikimedia UK. This is an exciting > > time to be part of the board of trustees and there will be a real > > opportunity to make a difference and influence the future direction of > > the chapter. > > > > We expect that being a board member will take up at least three hours > > per week. We expect that the Board will meet once every four to six > > weeks, with one meeting in person every three months. We also hope > > that directors take > > a lead in chapter projects outside meetings. However, there is no > > requirement to dedicate a certain amount of time to the chapter or to > > have any particular skills - just disclose what you can bring to the > > table and let the members decide! > > > > Board members legally act as the chapter's Directors and Trustees. The > > eligibility criteria and duties are set out at > > http://uk.wikimedia.org/wiki/Board#Duties - please check that you are > > eligible and accept these duties before putting yourself forward for > > election. If you have any questions you are welcome to contact me, > > another board member or take your own legal advice. > > > > To nominate yourself as a candidate, simply email > > [email protected] by 23:59 on Saturday 2nd April with the > > following: > > > > * a statement that you would like to nominate yourself to serve as > > a director and trustee of Wikimedia UK and you fulfill the legal > > criteria for appointment > > * Full name > > * any previous names > > * date of birth > > * business occupation > > * the names of any other UK companies which you have been director > > of in the last five years > > > > During the election only your name will be made public. If you are > > successful these other details will be filed with Companies House as a > > public record. You will also be required to file your usual > > residential address with the Company Secretary, but this will be kept > > confidential. > > > > You may also enclose a candidate statement of up to 500 words if you > > wish. This will be sent out with the ballot paper to the voters and > > published on the Wikimedia UK wiki. Alternatively, you may send this > > separately to the Tellers before the 2nd April. The Tellers will > > confirm receipt and acceptance of the nomination. The list of validly > > approved candidates will be sent to all members within a week of the > > close of nominations on the 2nd April. Candidates can withdraw their > > nomination any time before the results of the election are announced. > > > > Resolutions > > > > Following the election of the board, the AGM will discuss five formal > > motions as follows: > > > > 1. A motion to increase the term of Board members from one to two years > > 2. A motion to set membership fees > > 3. A motion to appoint board members > > 4. A motion to approve the annual accounts > > 5. A motion to appoint auditors > > > > More details of these motions is given below and on the AGM wiki page > > above. If you would like to propose any amendments please get in touch > > by emailing [email protected] to discuss. > > > > Please vote on these motions by forwarding this email to > > "[email protected]" and putting "Yes" or "No" against each of > > the motions above. You may also vote in person at the AGM and you may > > change your vote at any time. Email votes must be received by 2pm on > > Friday 15th April. By forwarding this email with your instructions to > > the tellers you are agreeing to appoint the tellers as your proxy and > > they will cast your vote on your behalf. The wording of the proxy > > declaration is as follows: > > > > "I, the above named member, of the above email address, being a member > > of Wikimedia UK, hereby appoint James Farrar ("the Teller") as my > > proxy to vote in my name on my behalf at the general meeting of the > > charity to be held on 16th April 2011 and at any adjournment thereof > > according to my instruction above. Unless otherwise instructed, the > > proxy may vote as they think fit where consistent with my instruction > > or abstain." > > > > Alternatively you have a right to appoint someone else as your proxy > > to attend the meeting and vote on your behalf. Please use the same > > wording as above and email it to [email protected]. > > > > > > We look forward to seeing you on 16th! > > > > Regards, > > > > > > Company Secretary > > Wikimedia UK > > Wikimedia UK is the operating name of Wiki UK Limited. > > Wiki UK Ltd is a Company Limited by Guarantee registered in England > > and Wales, Registered No. 6741827. > > The Registered Office is at 23 Cartwright Way, Nottingham, NG9 1RL, > > United Kingdom. > > > > > > Details of Resolutions > > > > 1. A motion to increase the term of Board members from one to two years > > > > This motion is a Special Resolution and therefore requires a 75% > > majority to pass > > > > Whereas Article 16 currently states that: > > > > "16.1 Providing that one or more valid nominations for Directors > > are received, all the Directors shall retire from office at each > > Annual General Meeting " > > "16.2 If a Director is required to retire at an Annual General > > Meeting by a provision of these articles the retirement shall take > > effect upon the conclusion of the meeting."; > > > > Believing the resultant uncertainty around the election each year > > disrupts the effectiveness of the Board's planning, and interim > > functionality; > > > > Believing that longer terms for the Directors would produce a positive > > impact in improved stability of the Board; > > > > Resolves to replace Article 16 with the following: > > > > 16.1 Providing that one or more valid nominations for Directors > > are received, Directors shall retire from office at the second Annual > > General Meeting since their last appointment, unless by the close of > > the meeting the members have failed to elect sufficient Directors to > > hold a quorate meeting of the Directors. > > > > 16.2 At the first Annual General Meeting following the adoption of > > this article, fifty percent of directors shall retire from office. If > > the number of directors is not a multiple of two, the number of > > retiring directors shall be fifty percent plus a half. > > > > 16.3 The directors who are to resign under Article 16.2 at the > > first AGM following from the adoption of this Article shall be > > determined as the directors who obtained the fewest votes at their > > election. > > > > 16.4 If a Director is appointed to fill a vacancy under Article > > 17.4, they shall retire from office at the subsequent Annual General > > Meeting > > > > 16.5 If a Director is required to retire at an Annual General > > Meeting by a provision of these articles the retirement shall take > > effect upon the conclusion of the meeting. > > > > This resolution has been put forward by Mike Peel, and has been > > seconded by Thomas Dalton. > > > > 2. A motion to set membership fees > > > > Whereas, the Membership Rules require the membership fees to be > > reviewed by each AGM. > > > > This meeting resolves by Ordinary Resolution to maintain the > > membership fees unchanged for Individual Members at £5 per year and > > for all Member Organisations at £100 per year. > > > > 3. A motion to appoint board members > > > > Whereas, the Board of Trustees have all resigned effective at the end > > of this meeting, as required by the Articles of Association. Whereas, > > the Election Rules require an election of board members at this > > meeting. > > > > This meeting resolves by Ordinary Resolution to hold an election in > > accordance with the Election Rules and then appoint the elected > > candidates as members of the Board of Trustees for the next year. > > > > 4. A motion to approve the annual accounts > > > > Whereas the Financial Accounts for the periods ended 31 January 2010 > > and 31 January 2011 have been previously approved by the directors, > > > > This meeting resolved to adopt these accounts. > > > > 5. A motion to appoint auditors > > > > Whereas Messrs UHY Hacker Young of 22 The Ropewalk Nottingham have > > been appointed by the directors as auditors of the company, > > > > This Meeting resolves to reappoint them as auditors until the > > conclusion of the next Annual General Meeting. > > > > ** END ** > > > > _______________________________________________ > Wikimedia UK mailing list > [email protected] > http://mail.wikimedia.org/mailman/listinfo/wikimediauk-l > WMUK: http://uk.wikimedia.org > -- Roger Bamkin (aka Victuallers)
_______________________________________________ Wikimedia UK mailing list [email protected] http://mail.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: http://uk.wikimedia.org
