Thanks for this comprehensive update + protocol, Janeen. Passing this on to a few other organizers I know who may appreciate parts of it. SJ
On Thu, Sep 10, 2020 at 12:59 PM Janeen Uzzell <[email protected]> wrote: > Hi all, > > Last month, Katherine shared with you a preview of the work that the Events > team has been leading on resources to support in-person gatherings. We have > seen more countries shift restrictions on in-person events, and we want to > respond to those changing realities for communities that live in regions > that are beginning to open. > > The Events team has been working hard over the past few months to consider > what’s needed to safely and effectively support in-person events. We > developed several iterations of tools to assess risks and provide > precautions, and shared these with affiliates along the way to gather > feedback on what was most helpful. Thank you for all of the feedback we > received! > > == New COVID-19 Risk Assessment Protocol == > > Today, I want to introduce our new COVID-19 Risk Assessment protocol for > in-person gatherings. This protocol is designed to be sensitive to the > constantly changing circumstances around this pandemic, and will allow > potential grantees and community members to assess their own ability to > safely host events and activities. With this protocol, we will be able to > provide a consistent analysis of risks and policies for in person events, > including guidelines and suggestions for mitigation across all affiliates, > chapters and user groups. > > The COVID-19 Risk Assessment protocol includes several steps that are > outlined below. We wanted to get this information out to you as quickly as > possible - we are also working to get this protocol and the attached > documents up on Meta-Wiki by the end of September. [1] > > > > Step 1 - First, review this list of events that falls under the > Foundation’s eligibility criteria [2] and current restrictions, to ensure > that your event is within the scope of the current limitations. > > > > Step 2 - Will your event be larger than 10 people? If it is only ten people > or less (including the organizing team that will be onsite at the event), > then we ask that you will follow local health guidelines for your region or > country. Please go ahead and submit for a grant for your event, or move > forward in case it’s an Annual Plan Grant (APG). If your event will be > larger than 10 people, then please go to the next step. > > > > Step 3 - For events with more than 10 people, use the Risk Assessment tool > [3] to evaluate the potential risks for your event. The first tab provides > instructions on how to complete the tool. Once you complete it, you will > have a total risk score, a number that determines your overall level of > risk, and a control percentage, a figure that assesses if there are > additional precautions that you need to take. Together, these will make up > your total risk score, found on the final tab. > > > > Step 4 - Go to the Matrix Results Framework [4] and identify the color code > that matches your total risk score. The color code includes guidelines to > advise you if the gathering should proceed or not. Follow the appropriate > instructions for APG or non-APG grantees. > > > > From here, you can submit a grant proposal. When you submit your proposal > to the relevant program (Rapid, Conference, Project or Wikicite) you will > be asked to attach your copy of the risk assessment tool. Your proposal > will be considered under the program’s eligibility criteria. Each program > has different deadlines for submission - reach out to the relevant Program > Officer for more information. [5] > > > > Step 5 - If your gathering or activity is approved, please review the > Checklist of guidelines for in-person events. [6] This includes necessary > precautions to take when hosting. > > == Feedback on the new protocol == > > This pandemic is an unprecedented situation for all of us, and we want to > ensure that you are able to assess potential risks and conditions as > thoroughly as possible. Our goal is to make sure that where local > regulations allow, you can resume in person events safely and effectively > with the resources and support that you need from the Foundation. We have > also created a video demo, found on the Meta-Wiki page, that walks through > the steps above in order to submit a grant for an in person gathering. If > you have questions or feedback on this process and the new protocol, feel > free to share on the talk page on Meta-Wiki. [7] > > I so miss seeing so many of you at events, whether it was Wikimania last > year, or Wiki Indaba or one of our many regional events and edit-a-thons. I > look forward to the day when we can all gather again and celebrate our work > and our communities. Until then, stay safe and take care. > > Janeen Uzzell, > > Chief Operating Officer > > Wikimedia Foundation > > PS. A copy of this message is available on Meta-Wiki for translation: > https://meta.wikimedia.org/?curid=11116726 > > [1] Meta-Wiki page: > https://meta.wikimedia.org/wiki/Grants:Risk_assessment_during_COVID-19 > > [2] Eligibility criteria: > > https://docs.google.com/document/d/1Hi5DpUOf10OcWiWWh3_RhyNquubLbeMkVMjWDnUCFkY/edit?usp=sharing > > > [3] Risk Assessment Tool: > > https://docs.google.com/spreadsheets/d/1B96k62CHCFcFvoLVo7Fy0oxH751hY6sV3mVKWgArJR4/edit?usp=sharing > > > [4] Matrix results framework: > > https://docs.google.com/presentation/d/12wdqo2vwcdSwHQsfH_Ox5W9pgjdjEpOOu4IrEctj_xA/edit?usp=sharing > > > [5] Grants Main Page: https://meta.wikimedia.org/wiki/Grants:Start > > [6] Checklist of guidelines : > > https://docs.google.com/document/d/1biJh-dxu_Wj3Qbm_wGiGVRcnCLtbnneLzG381KPYA3c/edit?usp=sharing > > > [7] Meta-Wiki talk page: > https://meta.wikimedia.org/wiki/Grants_talk:Risk_assessment_during_COVID-19 > > > -- > > ------------------------------ > > > > *Jáneen Uzzell* > > Chief Operating Officer > > Wikimedia Foundation <https://wikimediafoundation.org/> > > @janeenuzzell > _______________________________________________ > Wikimedia-l mailing list, guidelines at: > https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines and > https://meta.wikimedia.org/wiki/Wikimedia-l > New messages to: [email protected] > Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, > <mailto:[email protected]?subject=unsubscribe> > -- Samuel Klein @metasj w:user:sj +1 617 529 4266 _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines and https://meta.wikimedia.org/wiki/Wikimedia-l New messages to: [email protected] Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, <mailto:[email protected]?subject=unsubscribe>
