On Sat, May 31, 2014 at 5:06 AM, tammie elgammal <tammieelgam...@gmail.com> wrote: > Hello, > Recently one my students informed me that they were able to read a cover > letter from a job application. > That has personal information and I would like to kindly ask that you > please remove this. > Thank you, > Dr.Elgammal
I think you must be talking about part of the information embedded by AOO in documents your create with your software. That is part of the document properties. Microsoft Office does the same, as far as I know. See http://office.microsoft.com/en-us/word-help/inspect-documents-for-hidden-data-and-personal-information-HA010074435.aspx "If you plan to share an electronic copy of a Microsoft Office Word document with clients or colleagues, it is a good idea to review the document for hidden data or personal information that might be stored in the document itself or in the document properties (metadata). Because this hidden information can reveal details about your organization or about the document itself that you might not want to share publicly, you might want to remove this hidden information before you share the document with other people." (...) "What types of hidden data and personal information are stored in Word documents? Several types of hidden data and personal information can be saved in a Word document. This information might not be immediately visible when you view the document in Office Word 2007, but it might be possible for other people to view or retrieve the information. Word documents can contain the following types of hidden data and personal information: (...) Document properties and personal information Document properties, also known as metadata, include details about your document such as author, subject, and title. Document properties also include information that is automatically maintained by Office programs, such as the name of the person who most recently saved a document and the date when a document was created. If you used specific features, your document might also contain additional kinds of personally identifiable information (PII), such as e-mail headers, send-for-review information, routing slips, and template names." The above is for Microsoft's office products but also applies to AOO. In Apache OpenOffice, go to the menu option File->Properties, and in the "General" tab remove the check box from "Apply user data". Hope this helps! FC -- During times of Universal Deceit, telling the truth becomes a revolutionary act Durante épocas de Engaño Universal, decir la verdad se convierte en un Acto Revolucionario - George Orwell ------------------------------------------- List Conduct Guidelines: http://openoffice.apache.org/list-conduct.html To unsubscribe, e-mail: users-unsubscr...@openoffice.apache.org For additional commands, e-mail: users-h...@openoffice.apache.org
