At least, there is a logic: Preferences are/should be for user settings,
Administration for system-wide, often requiring admin rights settings.
Still, there are issues with this classification: the Network Tools are
not settings at all, Hardware Information is in preferences (see bug
147152)...

The problem with reorganizating the items is that we will get far too
much categories, and it will take longer to find what you're looking for
(for now you should be able to find an item in two clicks). Your
proposal is used in GNOME control center, which is like Windows' Control
Panel. Maybe we could make it available for users who prefer its
organization (less efficient but easier to use).

Menu items are organized according to a Freedesktop.org specification
that can't be changed easily:
http://standards.freedesktop.org/menu-spec/latest/
...and that is quite good as it is.
What we could do is moving some items to a System Tools submenu in
Applications if there are enough tools that can go there (I don't think
it's true at the moment).


The idea among GNOME developers at the moment is that they should reduce
the number of config tools. This was done with the Appearance one
(theme, wallpaper, fonts, interface and cursors), and can be done with
many others too (Keyboard Shortcuts, Keyboard and Mouse...).  This would
be a nice improvement, and I guess is the best way to follow.

So far, IMHO the best idea is:
1) Merging tools when it makes sense to do so (GNOME work)
2) Hiding tools that can be accessed from better places, or create these
places when needed (Ubuntu and upstream work).

But surely a discussion about that would be useful... Maybe it's worth
an Ubuntu specification.

Cheers

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