* Martin Michlmayr <t...@cyrius.com> [2024-06-14 19:19]: > === 0ad === > > debit credit total > -------------------------------------------- > 127.03 USD 0 -127.03 USD Expenses > 15.17 USD 0 -15.17 USD Bank-Fees > 111.86 USD 0 -111.86 USD IT:Hosting
The February and May reports contained an error, namely the IT hosting expenses for both 0 A.D, and Wesnoth were allocated to 0 A.D. I've updated the reports on the web site. Background: we have scripts to import expenses such as this and allocate them to projects. In the past, 0ad and Wesnoth were charged to different bank accounts, making it easy to differentiate. A few months ago this changed and they are charged to the same account (similar amounts, similar dates), creating potential for confusion. I am aware of this potential source of errors and try to pay attention (but these two mistakes slipped through -- even thought I used the right project in the description of the charge and linked to the correct PDF invoice, I must have forgotten to change the project earmark.) Plans to avoid / reduce problems like this: * Update the import script to take dates into consideration (since these expenses are charged on different dates we can use that to differentiate the project). * Export transaction data and make data available to projects so they can review and flag problems. FWIW, during the preparation of the annual audit, I review transactions for potential mistakes like these. I sometimes do this for monthly reports but not always. -- Martin Michlmayr Contractor, Software in the Public Interest, Inc.
