I think the best thing you can do in this situation is design a system
where the system administrator (non-technical user I am assuming from your
description) fills out a form for an 'Event' model. The 'Event' is posted
on the calendar or what have you and student's can register to participate
i am working on a data base of college students. it follows the same schema
but has different tables for students of different years. further each
student participates in some events which are randomly announced during the
year. i want to maintain this data. i want a way such that admin of the
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