Re: [GNC] how to know the path of the current gnucash account set being used?

[Maf. King]

On Friday, 21 March 2025 02:52:08 GMT arthur brogard via gnucash-user wrote:
> I just opened my gnucash and wanted the path and found I couldn't find it
> there anywhere. yep, sure, I see the name  of the file so I can do a search
> and find it. but I'd guess it's available within gnucash somewhere isn't
> it?
> 

Just put the mouse cursor over the filename in the "recent files" section of 
the 
"File" menu.  You should get the full path in the bottom of the GC window.

HTH,
Maf.


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Re: [GNC] Tracking UnPaid Bills

[Michael or Penny Novack via gnucash-user]

On 3/20/2025 12:49 PM, Murugan Mariappan wrote:



The effective date for recording the expense transaction should be 
based on when the goods or services are received rather than the due 
date of the bill or the credit period provided by the vendor. This 
aligns with the accrual basis of accounting, which states that 
expenses should be recognized in the period in which they are 
incurred, not necessarily when they are paid.


"the accrual basis of accounting which states that expenses should be 
recognized in the period in which they are incurred, not necessarily 
when they are paid.


PRECISELY --- But That does not always seem that simple.. That is why I 
am asking what date people tend to use. Remember, some expenses are 
normally billed due AFTER the "benefit" and others before (like will not 
be turned on/activated till paid for).


This could get very complicated, as a bill might contain options for 
things in advance. In other words, not necessarily ever going to be 
"paid in full" (some options might be mutually exclusive and/or inclusive)


You need an example? OK, invoice (bill) for renewing with your 
professional association. Might have an option to pay multi-year, might 
have options to include this or that professional publication or package 
of them. And yes I know, technically/legally not a "payable", but we'll 
ignore that.


Michael D Novack

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Re: [GNC] Renaming Pages

[David Reiser via gnucash-user]

It’s possible that “Rename Page” does only that — rename the page, but not the 
name of the underlying account. If you want to rename the account, select the 
account in the list of accounts and choose “Edit” from the icon bar or “Edit 
Account” from the Edit menu.
--
Dave Reiser
dbrei...@icloud.com





> On Mar 20, 2025, at 14:28, griffin  wrote:
> 
> I have been trying to rename pages in GnuCash.
> 
> 1. I opened a journal for the liability of choice, and then selected
>   Action>Rename Page.
> 2. The tab became an input field, and I entered the name of the page.
> 3. On pressing , the text I had entered was displayed.
> 4. I then closed the page. There was not an asterix next to the file
>   name at the top of the screen ( or even an Obelix!)
> 5. When I reopened the page, the tab dis not should the text I entered.
> 
> Is this a setup issue, or a bug?
> 
> 
> -- 
> Louise (Louise/Louise's)
> If you need end-to-end encryption, I have a PGP Key
> 
> 
> -- 
> This email has been checked for viruses by Avast antivirus software.
> www.avast.com
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Re: [GNC] Tracking UnPaid Bills

[Murugan Mariappan]

Question
PS --- I have a question for gnucash folks using the business features.
How do you treat (what date do you use) incoming bills that are NOT "due
upon receipt" but instead "due at some future date"? And what happens if
you pay tat bill before that date?

Answer
I use the business feature, which utilizes three types of dates:
- Bill Date: The date on the bill from the seller.
- Post Date: The date you post the bill into your books.
- Due Date: The date the bill is due. You can predefine payment terms like net 
30 or define your own.

When you pay your bill before the due date, the bill is marked as paid 
(payables will be debited and bank credited. Additionally, GNU can provide 
alerts to remind you to pay the bill, which can be configured in the settings.

I hope I answered your queries.



Saludos Cordiales


Murugan


From: gnucash-user 
 on behalf of 
Michael or Penny Novack via gnucash-user 
Sent: 20 March 2025 12:08
To: gnucash-user@gnucash.org 
Subject: Re: [GNC] Tracking UnPaid Bills

On 3/19/2025 5:17 PM, flywire wrote:
>> So how do you propose actually tracking unpaid bills? Recording a
>> transaction doesn't do it. It would normally involve specific reports run
>> frequently enough to manage payments due.
>>
> Hmm, no mention of any specific reports to understand what is in the
> liability account.

Sorry if I do not understand.

Assume a liability account for each account with a utility (gas,
electric, water, etc.) They could all be children of a placeholder
"utility accounts"

Now WHAT is your question?

1)  What is the total that is currently outstanding on all utility
accounts?  << just look at it >>

2) What is the balance outstanding on utility X? << just look at it >>

3) What is the payments history on utility X? << transaction report on
this account -- but usually interested in recent history so just look at
the last several transaction >>

If it is something else you are wanting to see, explain what that is,
because I can't tell you what report without knowing that.

Please note that there is no magic involved DOING "accrual basis" using
gnucash without the built in "business features". We old timers from the
days of pen and ink on paper used to do both "cash basis" and "accrual
basis" accounting. Especially in a case like this where books are "cash
basis", no need for invoicing, but a couple of "open" accounts with a
vendor (like a utility company) you can MANUALLY enter those
transactions "accrual basis". IF/F a business on "cash basis" might want
at year end to check these accounts for an early payment and adjust what
year the expense. But see the PS.

Michael D Novack

PS --- I have a question for gnucash folks using the business features.
How do you treat (what date do you use) incoming bills that are NOT "due
upon receipt" but instead "due at some future date"? And what happens if
you pay tat bill before that date?



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Re: [GNC] Renaming Pages

[Gyle McCollam]

I tested this and it does the same on my system.  I'm using Gnucash 5.10 
(2024-12-14) on Windows 11 Pro.
However, if you shutdown Gnucash and reopen it has the new page name.  In Both 
cases the account name in the COA has not changed>



Thank You,

Gyle McCollam

Gyle McCollam

gmccol...@live.com   email


From: gnucash-user  on 
behalf of griffin 
Sent: Thursday, March 20, 2025 2:28 PM
To: gnucash-user@gnucash.org 
Subject: [GNC] Renaming Pages

I have been trying to rename pages in GnuCash.

 1. I opened a journal for the liability of choice, and then selected
Action>Rename Page.
 2. The tab became an input field, and I entered the name of the page.
 3. On pressing , the text I had entered was displayed.
 4. I then closed the page. There was not an asterix next to the file
name at the top of the screen ( or even an Obelix!)
 5. When I reopened the page, the tab dis not should the text I entered.

Is this a setup issue, or a bug?


--
Louise (Louise/Louise's)
If you need end-to-end encryption, I have a PGP Key


--
This email has been checked for viruses by Avast antivirus software.
www.avast.com
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Re: [GNC] how to know the path of the current gnucash account set being used?

[David H]

And if not you can probably do a dummy "Save As" and it will open the
folder where it currently is :-)

Cheers David H.

On Fri, 21 Mar 2025 at 12:53, arthur brogard via gnucash-user <
gnucash-user@gnucash.org> wrote:

> I just opened my gnucash and wanted the path and found I couldn't find it
> there anywhere.
> yep, sure, I see the name  of the file so I can do a search and find it.
> but I'd guess it's available within gnucash somewhere isn't it?
>
> .
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[GNC] how to know the path of the current gnucash account set being used?

[arthur brogard via gnucash-user]

I just opened my gnucash and wanted the path and found I couldn't find it there 
anywhere.
yep, sure, I see the name  of the file so I can do a search and find it.
but I'd guess it's available within gnucash somewhere isn't it?

.
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Re: [GNC] Tracking UnPaid Bills

[David Cousens]

Then you would create asset accounts (an equivalent to the accounts
payable in business features) for rent owed. Again you could use sub-
accounts for each property to a fine a scale as needed. 

When the rent is due on a property you create an entry with a debit to
the appropriate  Asset:Rent Owed sub account and an credit entry to the
Income account (if it proved useful you could have a sub account
structure on the income as well). When a renter makes a payment you
credit the appropriate Asset:Rent Owed sub account and debit your bank
account. The balances in the Asset Rent Owed and its sub accounts  give
you the position re what is owed and by whom. Zero balances in the
appropriate RentOwed sub account indicate payments are up to date, a
debit balance that you are owed money and a credit balance that the
renter is in credit.

Appropriate searcheable tags in the description memo field can also be
used to differentiate different properties if you don't want to setup
sub accounts for example. The starting point is to define exactly what
it is you need for management purposes and then work back to the
appropriate combnation of tags and sub-accounts which will meet those
specific needs. 

The flexibility of the transaction report can usually allow you to
generate the reports you may require not covered by the standard
reports

Whether your accounting is on a cash or accrual basis relates more to
the timing of recording the various entries. If you are strictyl cash
accounting then the entry recording income would be made on the date of
receipt of a payment or partial payment for example.


The issue of club memberships has been covered many times in the
mailing list but approaches can be similar to the above.




On Thu, 2025-03-20 at 07:57 +1100, Doug via gnucash-user wrote:
> The only issue with this tracking for business use is that some can
> be income 
> related. I have an issue tracking rental property income: I need to
> work 
> out a way of only having rent payment as income (cash accrual), but
> being 
> able to generate reports that track rental payments with the property
> rent 
> required, so I can track rent arrears. There is also a need to track
> any 
> payments a renter might need to re-imburse.
>  I looked at using the invoicing system, but it was a step too far I
> felt, 
> as well as not melding with my cash accrual accounting. This
> requirement 
> also applies to clubs, etc that need to track memberships, etc.
>  Can anyone suggest a cash accrual method for tracking these
> payments? I
> have been looking for a system for years! 
> 
> regards, Doug in Australia, long time Gnucash user but no expert! &
> thanks 
> to Gnucash developers for commitment.
> 
> 
> 
> On Thu, 20 Mar 2025 06:24:31 +1000
> David Cousens  wrote:
> 
> > You can always make the tracking of bills as fine scale as you need
> > by
> > creating a specific sub account strucure to the liability account
> > e.g
> > Liability-Utilities- Electricity
> >    -Water
> >    -Internet
> >  -Loans    -House 
> >    -Car
> >    etc.
> > 
> > Then the liability subaccount with a non-zero balance contains
> > unpaid
> > bills (or overpaid) depending on whether it is a credit balance or
> > debit balance.
> > 
> > The advantage of the business features with invoices and bills is
> > that
> > the payments are linked specifically to the bill or invoice they
> > relate
> > to so it is possible to search for unpaid invoices.  
> > 
> > You could always use tags in the memo, description fields to create
> > this just using ordinary Liability accounts.
> > 
> > 
> > On Thu, 2025-03-20 at 06:30 +1100, flywire wrote:
> > > On Wed Mar 19 10:07:19 EDT 2025 griffin wrote:  
> > > > 
> > > > The transactions are working the way they are supposed to, so
> > > > thank
> > > > you everyone who contributed to this topic.  
> > > 
> > > So how do you propose actually tracking unpaid bills? Recording a
> > > transaction doesn't do it. It would normally involve specific
> > > reports
> > > run
> > > frequently enough to manage payments due.
> > > 
> > > Regards
> > >   
> > > >   
> > > ___
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Re: [GNC] Tracking UnPaid Bills

[Doug via gnucash-user]

Thanks. I had found that link before (but will revisit it)

 What I would like is a report I could hand to the tenant (monthly, 
or 3 Monthly) that had all income & recompense due to that tenant 
with a total credit or debit at the bottom ie rent in advance, or 
arrears. Of course I want it to be easily understood by the tenant.

Accounts in Square brackets:
 subtracted from  balance being Tenant liability/credit.
 would increment daily/weekly/monthly by a method to be adopted 
(possibly a periodical payment).  (eg water rates 
re-imbursable by tenant) would have any bills split into  
for tenant liability.
 My only issue is for a cash based system, ´rent in´ also needs to go to 
income. ´rental tenant bills´ in Australia is split at tax time as a deduction.
 For Multiple properties, there would need to be accounts for each property 
set up to suit the GC user.

regards, Doug


On Thu, 20 Mar 2025 08:36:54 +1100
flywire  wrote:

> On Wed Mar 19 16:57:40 EDT 2025 Doug wrote:
> 
> > I have an issue tracking rental property income  
> 
> A reasonable solution to this is a fairly common issue would be a good
> outcome from this thread. It doesn't seem easy to report with the accounts
> cutting across Balance Sheet, Income and Expense, and Transaction reports.
> My interest in Business features was as insight it might offer to this
> specific use case..
> 
> Note https://wiki.gnucash.org/wiki/Using_GnuCash#Printing_a_Rental_Report
> 
> Regards
> 
> >  
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Re: [GNC] Tracking UnPaid Bills

[flywire]

On Thu, 20 Mar 2025 at 06:30, flywire wrote:

> So how do you propose actually tracking unpaid bills? Recording a
> transaction doesn't do it. It would normally involve specific reports run
> frequently enough to manage payments due.
>
Hmm, no mention of any specific reports to understand what is in the
liability account.

On Wed Mar 19 16:38:21 EDT 2025, Michael or Penny Novack wrote:

> he isn't tracking/doesn't need to track whether a SPECIFIC bill has been
> paid.

Okay, this process only applies to electricity bills. Not real good
when the gas bill doesn't get paid.

I asked about the specifics of the A/P process in a previous post and
noticed in another thread comments about txn type.

Regards
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