Re: [GNC] Why does "Managed Document Link" send me to the wrong directory?
Hi David Merry Christmas. You change the default attachment location in preferences. You appear to be changing it as per individual file which is ok if the attachments are all in different locations I'm not at my computer right now otherwise I could tell you exactly where All the best - & I just love GNC - many many thanks & Merry Christmas to all the dev's & support people & best wishes for 2023 Cheers Hop Sent from my unbelievably smart phone On Sun, 25 Dec. 2022, 6:20 pm Dr. David Kirkby, < drkir...@kirkbymicrowave.co.uk> wrote: > I'm using GnuCash 4.12 on Ubuntu 20.04 Linux. When trying to attach a file, > the GnuCash GUI sent me to $HOME/Downloads. So I changed that to > /home/drkirkby/accounts/receipts-and-invoices. However, whenever I try to > attach a document, it starts from $HOME (/home/drkirkby/) rather than > /home/drkirkby/accounts/receipts-and-invoices. So I have to navigate to > /home/drkirkby/accounts/receipts-and-invoices each time. It's not a big > inconvenience, but I'm wondering why this is. Please see the attachments. > The numbers 1, 2 and 3 indicate the order I took the screenshots. > > Dr David Kirkby Ph.D > Email: drkir...@kirkbymicrowave.co.uk Web: > https://www.kirkbymicrowave.co.uk/ > Kirkby Microwave Ltd (Tel 01621-680100 / +44 1621-680100) > Stokes Hall Lodge, Burnham Rd, Chelmsford, Essex, CM3 6DT. > ___ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > - > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] Why does "Managed Document Link" send me to the wrong directory?
Oops... sorry. I see you have changed the path head in preferences - apologies for the confusion Not sure what is happening there as it works ok on linux for me. Cheers Hop Sent from my unbelievably smart phone On Sun, 25 Dec. 2022, 10:40 pm Alan Hopkins, wrote: > Hi David > Merry Christmas. > You change the default attachment location in preferences. You appear to > be changing it as per individual file which is ok if the attachments are > all in different locations > > I'm not at my computer right now otherwise I could tell you exactly where > > All the best - & I just love GNC - many many thanks & Merry Christmas to > all the dev's & support people & best wishes for 2023 > > Cheers > Hop > > Sent from my unbelievably smart phone > > On Sun, 25 Dec. 2022, 6:20 pm Dr. David Kirkby, < > drkir...@kirkbymicrowave.co.uk> wrote: > >> I'm using GnuCash 4.12 on Ubuntu 20.04 Linux. When trying to attach a >> file, >> the GnuCash GUI sent me to $HOME/Downloads. So I changed that to >> /home/drkirkby/accounts/receipts-and-invoices. However, whenever I try to >> attach a document, it starts from $HOME (/home/drkirkby/) rather than >> /home/drkirkby/accounts/receipts-and-invoices. So I have to navigate to >> /home/drkirkby/accounts/receipts-and-invoices each time. It's not a big >> inconvenience, but I'm wondering why this is. Please see the attachments. >> The numbers 1, 2 and 3 indicate the order I took the screenshots. >> >> Dr David Kirkby Ph.D >> Email: drkir...@kirkbymicrowave.co.uk Web: >> https://www.kirkbymicrowave.co.uk/ >> Kirkby Microwave Ltd (Tel 01621-680100 / +44 1621-680100) >> Stokes Hall Lodge, Burnham Rd, Chelmsford, Essex, CM3 6DT. >> ___ >> gnucash-user mailing list >> gnucash-user@gnucash.org >> To update your subscription preferences or to unsubscribe: >> https://lists.gnucash.org/mailman/listinfo/gnucash-user >> - >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. >> > ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
[GNC] Is "Transaction -> Add Reversing Transaction" on menu okay for a refund?
I made a transaction with PayPal for £0.60 on 28/03/2022, then cancelled it the same day. Is simply adding a reversing transaction on the menu okay for a refund? I previously put the wrong date (today) on a transaction that took place in March, so I reversed that using the "Transaction -> Add Reversing Transaction" on menu. I noticed it showed up as "Refund" in the vendor report - see attached. So I'm wondering if I can just reverse this transaction for £0.60. Or is the correct way to do this more complicated? Dr David Kirkby Ph.D Email: drkir...@kirkbymicrowave.co.uk Web: https://www.kirkbymicrowave.co.uk/ Kirkby Microwave Ltd (Tel 01621-680100 / +44 1621-680100) Stokes Hall Lodge, Burnham Rd, Chelmsford, Essex, CM3 6DT. ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
[GNC] Add top-level account for both Income (Revenue) and Expenses (Other [Non-Operating] Income And Expenses)
How do I create a top-level account in GNU Cash that can hold both Income *and* Expenses in its subaccounts? IFRS (and US GAAP) don't directly publish example Chart of Accounts, but I find it common to use some standard top-level account number prefixes. For example: * https://en.wikipedia.org/wiki/Chart_of_accounts#Example_Chart_of_Accounts * https://www.ifrs-gaap.com/universal-chart-accounts-0 1.0.0 - Assets 2.0.0 - Liabilities 3.0.0 - Equity 4.0.0 - Operating Revenue 5.0.0 - Operating Expenses 6.0.0 - Other (Non-Operating) Income And Expenses \_ 6.1.0 Other Revenue And Expenses \_ 6.1.1 Other Revenue \_ 6.1.2 Other Expenses The GNU Cash docs say that an account must be one of five account types > As we saw in the previous chapter, accounting is based on 5 basic account > types: Assets, Liabilities, Equity, Income and Expenses. > > ... > > A GnuCash account must have a unique name (that you assign) and one of the > predefined GnuCash “account types”. There are a total of 12 account types in > GnuCash. These 12 account types are based on the 5 basic accounting types; > the reason there are more GnuCash account types than basic accounting types > is that this allows GnuCash to perform specialized tracking and handling of > certain accounts. There are 6 asset accounts (Cash, Bank, Stock, Mutual Fund, > Accounts Receivable, and Other Assets), 3 liability accounts (Credit Card, > Accounts Payable, and Liability), 1 equity account (Equity), 1 income account > (Income), and 1 expense account (Expenses). (source https://gnucash-docs-rst.readthedocs.io/en/latest/guide/C/ch_accts.html?highlight=account%20types) While it's trivial to create the first five accounts in GNU Cash, I can't find a way to add a top-level account for `6.0.0 - Other (Non-Operating) Income And Expenses` -- which itself needs to hold both Income *and* Expense sub-accounts. How can I structure my GNU Cash Accounts with a top-level account named `6.0.0 Other (Non-Operating) Income And Expenses` that can contain *both* an Income sub-account (eg `6.1.0 Other Revenue`) and Expenses (eg `6.1.2 Other Expenses`)? (see also https://money.stackexchange.com/questions/154324/add-top-level-account-for-both-income-revenue-and-expenses-other-non-operat) ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] Add top-level account for both Income (Revenue) and Expenses (Other [Non-Operating] Income And Expenses)
Michael If you select the Parent account as a "New top level account" in the New account dialogue you can create a new top level account. You would select its type as Income and mark it as a Placeholder. You can then create Income and Expense accounts under it as required. Not sure how this would affect the reports however. Someone else may be able to comment on that. David Cousens On Sun, 2022-12-25 at 17:54 +, gnucash_2...@michaelaltfield.net wrote: > How do I create a top-level account in GNU Cash that can hold both Income > *and* Expenses in its subaccounts? > > IFRS (and US GAAP) don't directly publish example Chart of Accounts, but I > find it common to use some standard top-level account number prefixes. For > example: > > * https://en.wikipedia.org/wiki/Chart_of_accounts#Example_Chart_of_Accounts > * https://www.ifrs-gaap.com/universal-chart-accounts-0 > > 1.0.0 - Assets > 2.0.0 - Liabilities > 3.0.0 - Equity > 4.0.0 - Operating Revenue > 5.0.0 - Operating Expenses > 6.0.0 - Other (Non-Operating) Income And Expenses > \_ 6.1.0 Other Revenue And Expenses > \_ 6.1.1 Other Revenue > \_ 6.1.2 Other Expenses > > The GNU Cash docs say that an account must be one of five account types > > > As we saw in the previous chapter, accounting is based on 5 basic account > > types: Assets, Liabilities, Equity, Income and Expenses. > > > > ... > > > > A GnuCash account must have a unique name (that you assign) and one of the > > predefined GnuCash “account types”. There are a total of 12 account types in > > GnuCash. These 12 account types are based on the 5 basic accounting types; > > the reason there are more GnuCash account types than basic accounting types > > is that this allows GnuCash to perform specialized tracking and handling of > > certain accounts. There are 6 asset accounts (Cash, Bank, Stock, Mutual > > Fund, Accounts Receivable, and Other Assets), 3 liability accounts (Credit > > Card, Accounts Payable, and Liability), 1 equity account (Equity), 1 income > > account (Income), and 1 expense account (Expenses). > > (source > https://gnucash-docs-rst.readthedocs.io/en/latest/guide/C/ch_accts.html?highlight=account%20types > ) > > While it's trivial to create the first five accounts in GNU Cash, I can't find > a way to add a top-level account for `6.0.0 - Other (Non-Operating) Income And > Expenses` -- which itself needs to hold both Income *and* Expense sub- > accounts. > > How can I structure my GNU Cash Accounts with a top-level account named `6.0.0 > Other (Non-Operating) Income And Expenses` that can contain *both* an Income > sub-account (eg `6.1.0 Other Revenue`) and Expenses (eg `6.1.2 Other > Expenses`)? > > (see also > https://money.stackexchange.com/questions/154324/add-top-level-account-for-both-income-revenue-and-expenses-other-non-operat > ) > ___ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > - > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] Add top-level account for both Income (Revenue) and Expenses (Other [Non-Operating] Income And Expenses)
The new top-level account is for _Non-Operating_ income and expenses. As such, I would make it an equity account. I agree with you, though, that it should definitely be a placeholder. What I'm not clear on is why it must be a top-level account. To me it sure looks like what we called Extraordinary Income (in the accounting sense, where "Income" is the net of income and expenses) -- for instance, the gain or loss if they sell a piece of equipment that they no longer need. That could have the main Equity account as its parent. The OP could do some experimentation. But, like you, I'm concerned about how well the reports would cope with a sixth top-level account. Stan Brown Tehachapi, CA, USA https://BrownMath.com On 2022-12-25 15:02, David Cousens wrote: > Michael > > If you select the Parent account as a "New top level account" in the New > account > dialogue you can create a new top level account. You would select its type as > Income and mark it as a Placeholder. You can then create Income and Expense > accounts under it as required. Not sure how this would affect the reports > however. Someone else may be able to comment on that. > > David Cousens > > > > On Sun, 2022-12-25 at 17:54 +, gnucash_2...@michaelaltfield.net wrote: >> How do I create a top-level account in GNU Cash that can hold both Income >> *and* Expenses in its subaccounts? >> >> IFRS (and US GAAP) don't directly publish example Chart of Accounts, but I >> find it common to use some standard top-level account number prefixes. For >> example: >> >> * https://en.wikipedia.org/wiki/Chart_of_accounts#Example_Chart_of_Accounts >> * https://www.ifrs-gaap.com/universal-chart-accounts-0 >> >> 1.0.0 - Assets >> 2.0.0 - Liabilities >> 3.0.0 - Equity >> 4.0.0 - Operating Revenue >> 5.0.0 - Operating Expenses >> 6.0.0 - Other (Non-Operating) Income And Expenses >> \_ 6.1.0 Other Revenue And Expenses >> \_ 6.1.1 Other Revenue >> \_ 6.1.2 Other Expenses >> >> The GNU Cash docs say that an account must be one of five account types >> >>> As we saw in the previous chapter, accounting is based on 5 basic account >>> types: Assets, Liabilities, Equity, Income and Expenses. >>> >>> ... >>> >>> A GnuCash account must have a unique name (that you assign) and one of the >>> predefined GnuCash “account types”. There are a total of 12 account types in >>> GnuCash. These 12 account types are based on the 5 basic accounting types; >>> the reason there are more GnuCash account types than basic accounting types >>> is that this allows GnuCash to perform specialized tracking and handling of >>> certain accounts. There are 6 asset accounts (Cash, Bank, Stock, Mutual >>> Fund, Accounts Receivable, and Other Assets), 3 liability accounts (Credit >>> Card, Accounts Payable, and Liability), 1 equity account (Equity), 1 income >>> account (Income), and 1 expense account (Expenses). >> >> (source >> https://gnucash-docs-rst.readthedocs.io/en/latest/guide/C/ch_accts.html?highlight=account%20types >> ) >> >> While it's trivial to create the first five accounts in GNU Cash, I can't >> find >> a way to add a top-level account for `6.0.0 - Other (Non-Operating) Income >> And >> Expenses` -- which itself needs to hold both Income *and* Expense sub- >> accounts. >> >> How can I structure my GNU Cash Accounts with a top-level account named >> `6.0.0 >> Other (Non-Operating) Income And Expenses` that can contain *both* an Income >> sub-account (eg `6.1.0 Other Revenue`) and Expenses (eg `6.1.2 Other >> Expenses`)? >> >> (see also >> https://money.stackexchange.com/questions/154324/add-top-level-account-for-both-income-revenue-and-expenses-other-non-operat ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] Add top-level account for both Income (Revenue) and Expenses (Other [Non-Operating] Income And Expenses)
On 12/25/2022 7:51 PM, Stan Brown wrote: The new top-level account is for _Non-Operating_ income and expenses. As such, I would make it an equity account. I agree with you, though, that it should definitely be a placeholder. What I'm not clear on is why it must be a top-level account. To me it sure looks like what we called Extraordinary Income (in the accounting sense, where "Income" is the net of income and expenses) -- for instance, the gain or loss if they sell a piece of equipment that they no longer need. That could have the main Equity account as its parent. The OP could do some experimentation. But, like you, I'm concerned about how well the reports would cope with a sixth top-level account. Accounts of both types income and expense are actually of fundamental type equity. The change in accounting practice to not immediately enter against equity was made hundreds of years ago specifically to allow for the Income and Expense report (aka "profit and loss") and more recently, with computers, we no longer need to ever "close" them into equity << but you CAN have gnucash :close the books: if you like >> SO if you have some extraordinary "income" (or "expense") that you do NOT want in the profit and loss, that you want immediately "closed" to equity, you could indeed put those accounts under equity. If I had one or the other (or both) I;d probably create a parent under equity with a name like "extraordinary income and expense" and put children under that as needed. Michael D Novack ___ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user - Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
Re: [GNC] Add top-level account for both Income (Revenue) and Expenses (Other [Non-Operating] Income And Expenses)
Stan I think Michael is just trying to duplicate the account structure given in the Wikipedia article he referenced, which is a very general chart of accounts more appropriate to a very large consolidated enterprise. Essentially an Income or expense account is a temporary Equity account in any case. Comprehensive income/expenditure is required to be in the Income statement so I would not place it under a permanent equity account as that would normally result in it not being included. Personally I would place the headings for Non-Operating income and expenses under the general Income and Expense top level accounts as as long as they can provide the information for the income statement it doesn't matter too much where they are in the chart of accounts. IAS 1 of the IFRS requires a separate item for profit and loss and comprehensive income and allows either a single statement including both or separate statements of profit/loss for the period and comprehensive income expenditure for the period. AFAIK the SEC requirements in the US GAAP are a bit more restrictive and prescribe the format and minimum line item requirements as well as the expense classification requirements. They only strictly apply if the company is SEC registered as I understand it but I am likely wrong. Both appear to require non-operating income and expense to be on the income statement as far as I can tell (https://www.govinfo.gov/content/pkg/CFR-2001-title17-vol2/pdf/CFR-2001-title17-vol2-sec210-5-03.pdf) (I'm not in the US and only vaguely familiar with the regs there). David On Sun, 2022-12-25 at 16:51 -0800, Stan Brown wrote: > The new top-level account is for _Non-Operating_ income and expenses. As > such, I would make it an equity account. I agree with you, though, that > it should definitely be a placeholder. > > What I'm not clear on is why it must be a top-level account. To me it > sure looks like what we called Extraordinary Income (in the accounting > sense, where "Income" is the net of income and expenses) -- for > instance, the gain or loss if they sell a piece of equipment that they > no longer need. That could have the main Equity account as its parent. > > The OP could do some experimentation. But, like you, I'm concerned about > how well the reports would cope with a sixth top-level account. > > Stan Brown > Tehachapi, CA, USA > https://BrownMath.com > > On 2022-12-25 15:02, David Cousens wrote: > > Michael > > > > If you select the Parent account as a "New top level account" in the New > > account > > dialogue you can create a new top level account. You would select its type > > as > > Income and mark it as a Placeholder. You can then create Income and Expense > > accounts under it as required. Not sure how this would affect the reports > > however. Someone else may be able to comment on that. > > > > David Cousens > > > > > > > > On Sun, 2022-12-25 at 17:54 +, gnucash_2...@michaelaltfield.net wrote: > > > How do I create a top-level account in GNU Cash that can hold both Income > > > *and* Expenses in its subaccounts? > > > > > > IFRS (and US GAAP) don't directly publish example Chart of Accounts, but I > > > find it common to use some standard top-level account number prefixes. For > > > example: > > > > > > * > > > https://en.wikipedia.org/wiki/Chart_of_accounts#Example_Chart_of_Accounts > > > * https://www.ifrs-gaap.com/universal-chart-accounts-0 > > > > > > 1.0.0 - Assets > > > 2.0.0 - Liabilities > > > 3.0.0 - Equity > > > 4.0.0 - Operating Revenue > > > 5.0.0 - Operating Expenses > > > 6.0.0 - Other (Non-Operating) Income And Expenses > > > \_ 6.1.0 Other Revenue And Expenses > > > \_ 6.1.1 Other Revenue > > > \_ 6.1.2 Other Expenses > > > > > > The GNU Cash docs say that an account must be one of five account types > > > > > > > As we saw in the previous chapter, accounting is based on 5 basic > > > > account > > > > types: Assets, Liabilities, Equity, Income and Expenses. > > > > > > > > ... > > > > > > > > A GnuCash account must have a unique name (that you assign) and one of > > > > the > > > > predefined GnuCash “account types”. There are a total of 12 account > > > > types in > > > > GnuCash. These 12 account types are based on the 5 basic accounting > > > > types; > > > > the reason there are more GnuCash account types than basic accounting > > > > types > > > > is that this allows GnuCash to perform specialized tracking and handling > > > > of > > > > certain accounts. There are 6 asset accounts (Cash, Bank, Stock, Mutual > > > > Fund, Accounts Receivable, and Other Assets), 3 liability accounts > > > > (Credit > > > > Card, Accounts Payable, and Liability), 1 equity account (Equity), 1 > > > > income > > > > account (Income), and 1 expense account (Expenses). > > > > > > (source > > > https://gnucash-docs-rst.readthedocs.io/en/latest/guide/C/ch_accts.html?highlight=account%20types > > > ) > > > > > > While it's trivial to create the first five accounts in GNU Cash, I
