Re: [Debconf-team] Food [Re: Registration questions]
also sprach Patty Langasek [2015-02-22 23:39 +0100]: > I have ... difficult ... food allergies that I contend with, and > I find that vegetarian dishes by and large conflict with my > restricted diet consistently (onions, mushrooms and garbanzo > beans). Dear Patty, it is my impression that the youth hostel will be able to cater to that, if they know in advance. Hence, my suggestion would be to let us known upon registration so that we can pass on the information. Hope this helps, -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Food [Re: Registration questions]
On Sat, Feb 21, 2015 at 4:11 PM, martin f krafft wrote: > Food preferences: > None > I like to eat meat and fish > No animal products for me (vegan, strict vegetarian) > Other / allergies (contact organisers) After some more thought, I think this phrasing would only lead to confusion, hence discussions, hence time sinks. What about: Dietary restrictions: * none * vegan * other: If you ask people how often, precisely, they want meat, they start to bikeshed. If you give give them a bucket of really good pasta, they will not even think about it while happlily gorging themselves on His noodly appendages. Richard PS: The above leaves out "vegetarian" as that's a minefield of what they consider vegetarian or not and you end up with multi-dimensional tables. Which you then fold back into "vegan" as everything else does not scale. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Food [Re: Registration questions]
On Mon, Feb 23, 2015 at 9:45 AM, Richard Hartmann wrote: > * other: Make that "allergies". We do want to accommodate Patty. We do not want to accommodate the cookie monster or LCA's bacon man. Richard ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Food [Re: Registration questions]
On 21.02.2015 16:11, martin f krafft wrote: > At the same time, I think we could try to avoid speaking about > vegetarians and vegans as "restricted", which has a bit of a > negative connotation, or so I've been told numerous times now. Why? It is a restriction of food choice. All of us have food restrictions. What about "requirement"? (considering that we don't assume for "vegetarian restriction" with "vegetarian" choice, but "no meat and fish"). Using "preference", especially on DC15 context (carnivores don't have guarantee of meat), is IMHO very wrong: it has no guarantee of vegetarian/vegan food. We should distinguish requirements from implementation. > How about making the choices be: > > Food preferences: None I like to eat meat and fish No animal > products for me (vegan, strict vegetarian) Other / allergies > (contact organisers) I don't think it is good. As vegetarian, reading such field+choices, what I should choose? It is not self-explanatory, it is biased on people who has more information (so will make people unhappy, so also Front Desk unhappy). What does "I like to eat meat and fish" mean? Meat of fish every meal? Every day? So it don't solve the initial problem of partial vegetarian, which are then feed with too much meat. Adding text doesn't help [told with my registration hat. For bursaries we make an exception: it is about money, and if people don't care about reading text,...] We should have clear and self-explanatory question, and original question doesn't limit implementation of vegetarian (and stricter) on most meals for everybody. IMHO we should maintain actual dietary requirement, and later (April/May), we should send all people a personalized mail with food and accommodation details (and implementing additional questions). [including room preferences, roommates, etc.]. There we will also describe our food plan, and some preferences to help to estimate better the implementation of the plan. [Personally I'm surprised on how good the "less meat" proposal is accepted, so possibly we could make everybody happy by having at end very few exceptions] Note: "meat every day" could be implemented as optional bacon and eggs at breakfast: easy to adapt, cheap, and low quantity of meat. ciao cate ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Food [Re: Registration questions]
also sprach Anthony Towns [2015-02-23 03:25 +0100]:
> given there's a "meat+fish" option, I'd probably read "Food
> preferences: None" as "Don't give me any food, I'll go elsewhere";
> or maybe "I'll eat anything" and expect it to be the same as the
> same as the meat+fish option. If it really means "lacto-ovo
> vegetarian" probably better to be a bit more
> explicit.
Noted. So instead of "none", maybe "default (lacto-ovo vegetarian)"?
But I think we should probably also add a sentence or two into the
form to explain that this year is slightly different than the past.
> (If the baseline is appropriately nutritious vegetarian meals, it
> might be reasonable to just tell people that -- ie, not have
> a meat+fish option at all -- and suggest that they go to
> a restaurant or foodtruck etc if they want a steak or a burger?
> Assuming there are such things somewhere nearby, anyway.
For DC15, this is unfortunately not reasonable as outside places
aren't that close and we'd rather avoid the venue clearing out for
meal times. Also, I don't think the venue is quite ready for that
yet. They are far ahead of German standards, but not quite ready yet
to go completely vegetarian. Not sure we'd want that either, since
part of DebConf is sampling local culture and food, and German food
is traditionally quite meat-y.
> Isn't it usual to have a free-form text field for this? Makes it
> a bit easier, and a bit less risk of requirements getting lost in
> email shuffle. ("Additional dietary restrictions:" perhaps, after
> choosing meat/veg/vegan as a baseline)
I think this is a good idea. Thanks.
> Based on someone's experience at LCA this year, might be worth putting in a
> "don't add jokes in this field, thanks!" to save people from themselves:
>
> http://lists.lca2015.linux.org.au/pipermail/chat/2015-January/000620.html
Hehe. Never happened to me, and I've been writing "needs craft beer
with every meal intake" into my LCA form every single time I went ;)
--
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: :' : DebConf orga team
`. `'`
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DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16
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Re: [Debconf-team] Food [Re: Registration questions]
Hi
I'm just reading this to pick up for DC16... It may be helpful to think,
what do you REALLY want to know, and could you ask that?
How about a tick box, "would you mind/agree to eat vegetarian meals (no
meat/fish - you choose the words here) for the official/provided conference
meals?"
If not, what would you require (e.g. 2 meat meals a week...)?
Perhaps do this as a survey to past attendees? Might be messy, but will
give a representative feedback, no? Perhaps we just need to move away from
the archaic categorisation altogether.
So instead of forcing people into boxes, perhaps frame the tick boxes and
supportive open fields to what it is you really want to know?
hope this helps, still new to this :)
Bernelle Verster (indiebio)
Cape Town, South Africa (DC16)
On Mon, Feb 23, 2015 at 12:52 PM, martin f krafft
wrote:
> also sprach Anthony Towns [2015-02-23 03:25 +0100]:
> > given there's a "meat+fish" option, I'd probably read "Food
> > preferences: None" as "Don't give me any food, I'll go elsewhere";
> > or maybe "I'll eat anything" and expect it to be the same as the
> > same as the meat+fish option. If it really means "lacto-ovo
> > vegetarian" probably better to be a bit more
> > explicit.
>
> Noted. So instead of "none", maybe "default (lacto-ovo vegetarian)"?
> But I think we should probably also add a sentence or two into the
> form to explain that this year is slightly different than the past.
>
> > (If the baseline is appropriately nutritious vegetarian meals, it
> > might be reasonable to just tell people that -- ie, not have
> > a meat+fish option at all -- and suggest that they go to
> > a restaurant or foodtruck etc if they want a steak or a burger?
> > Assuming there are such things somewhere nearby, anyway.
>
> For DC15, this is unfortunately not reasonable as outside places
> aren't that close and we'd rather avoid the venue clearing out for
> meal times. Also, I don't think the venue is quite ready for that
> yet. They are far ahead of German standards, but not quite ready yet
> to go completely vegetarian. Not sure we'd want that either, since
> part of DebConf is sampling local culture and food, and German food
> is traditionally quite meat-y.
>
> > Isn't it usual to have a free-form text field for this? Makes it
> > a bit easier, and a bit less risk of requirements getting lost in
> > email shuffle. ("Additional dietary restrictions:" perhaps, after
> > choosing meat/veg/vegan as a baseline)
>
> I think this is a good idea. Thanks.
>
> > Based on someone's experience at LCA this year, might be worth putting
> in a
> > "don't add jokes in this field, thanks!" to save people from themselves:
> >
> >
> http://lists.lca2015.linux.org.au/pipermail/chat/2015-January/000620.html
>
> Hehe. Never happened to me, and I've been writing "needs craft beer
> with every meal intake" into my LCA form every single time I went ;)
>
> --
> .''`. martin f. krafft @martinkrafft
> : :' : DebConf orga team
> `. `'`
> `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org
> DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16
>
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>
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[Debconf-team] Voluntary conference contributions for pro/corp attendees
Hello, DebConf attendance is free of charge for everyone, but we have suggested (and are planning to suggest) to our professional and corporate attendees to contribute certain amounts towards covering the conference costs. These are always entirely voluntary contributions and nothing keeps a corporate attendee from not paying any contribution. See last paragraph if you disagree with this. It occurred to some of us that attendees might actually prefer to receive proper invoices, as these are more natural in the context of business tax declarations and expense reports. You'll still receive donation receipts for the contributions, but those may not be as suitable to your needs. Therefore, I am proposing to make two changes to the registration form, and have attached a patch proposal against registration.xhtml: - to underline the voluntary nature of the contributions, a free-form field should be added so that people can choose to contribute any other amount instead of just 200/500. The 200 and 500 are then simply the amounts we suggest to people who identify themselves as pro/corp. - to make it easier for people operating out of a business context, a checkbox should be added with text like "Instead of a donation receipt, I need a proper invoice. I am aware that this invoice will then include 19% VAT as per German law."¹) In the long run, we might want to consider making the conf registration mandatory for e.g. corporate representatives (who are probably the only ones that deal with expense reports and VAT-inclusive invoices), but it's too late for DC15. ¹) this is the worst-case scenario and it's not unlikely that we will find a way to provide a way to get tax exemption here. -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 From 9ed13cdbfd2fc8fbf5d9354b79bc8b92b12db3dc Mon Sep 17 00:00:00 2001 From: "martin f. krafft" Date: Mon, 23 Feb 2015 15:50:42 +0100 Subject: [PATCH] Make donations voluntary, decouble from categories Signed-off-by: martin f. krafft --- website/registration.xhtml | 47 +++--- 1 file changed, 24 insertions(+), 23 deletions(-) diff --git a/website/registration.xhtml b/website/registration.xhtml index 8278eab..c02907a 100644 --- a/website/registration.xhtml +++ b/website/registration.xhtml @@ -12,7 +12,7 @@ META Shortcuts On-site accommodation Food -Registration fees +Registration Payments and invoicing Volunteering Sponsored attendance @@ -106,45 +106,46 @@ META - - - Registration fees + + + Registration fees, categories and contributions - As always, basic registration for DebConf is free of charge for attendees. + DebConf registration is free of charge for all attendees. Room & board + will be charged separately for all, as seen above. - If you are attending the conference in a professional capacity, or as a - representative of your company, we ask that you consider registering in either - the Professional or Corporate category with a conference contribution of - 200 € or 500 € respectively, to help cover the - conference costs. + If you are attending the conference in a professional capacity, or as + a representative of your company, we would appreciate if you registered in + the Professional or Corporate categories respectively, for + statistical purposes. - These are the three registration options; none of these include accomodation - or food: + Furthermore, DebConf is organised on a tight budget, and despite the + invaluable support from our sponsors, we + rely on individual contributions too. During registration, you'll be + given the chance to opt for a donation in the amount of your choosing. + + + Based on previous years, we allow ourselves to make the following suggestions + for your consideration: + + - Basic registration: no additional cost, see above for - accomodation and food costs. - - - Professional registration: contribution of 200 €. + Professional attendees: 200 €. - Corporate registration: contribution of 500 €. - this category is intended for those participating in DebConf as - representatives of companies and helps to subsidize the cost of - the conference for others. + Corporate attendees: 500 €. - We encourage all attendees to help make DebConf a success by selecting - the registration category appropriate for their situation. + You will also be able to select to receive a proper invoice (incl. tax) instead + of making a donation in case that it more suitable to your situation. -- 2.1.4 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) _
Re: [Debconf-team] proposal for combining ranking factors for travel grants
Hi,
Thanks for this impressive work. It's nice how it looks very fair
and very simple at the same time.
On 21/02/15 at 14:46 +0100, David Bremner wrote:
> h) In case we need to fund a partial "cohort", we need some way to order
>the cohort. We could sort that cohort according to contribution
>score. E.g. if our budget is between 5000 and 6500, we would fund 19
>but not 7. Or maybe a lottery, e.g. random permutation would be more
>fair.
I still have doubts about that. While it's nice to have an initial
budget to get an idea of where we are going regarding travel
sponsorship, I think that the ranking produced by the team could be used
to negociate the final amount. Based on the ordered list of cohorts, the
team could recommend drawing a line somewhere ("We recommend that the
first four groups are funded"), and I think that it would be totally
reasonable for the DPL to change the amount of Debian money used for
Debconf in light of the actual travel sponsorship requests.
> Congratulations. You either read the whole thing, or skipped to the end.
:-)
Lucas
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Re: [Debconf-team] proposal for combining ranking factors for travel grants
Richard Hartmann writes: > Unless I am mistaken, this is for "we don't have enough money", but if > we end up with "we have enough/too much money", we could still end up > with partial cohorts. Right, this is in some sense a separate problem, but every year we offer sponsorship to people and some fraction of these cancel. One potential solution to this is to extend our ranking past the actual budget numbers by some fraction, with the people beyond the budget being wait-listed. For this hypothetical wait list, funding whole cohorts won't work. Of course we could just estimate the cancelation rate, and build that into the budget also. This is slightly riskier, although perhaps simpler. d signature.asc Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] proposal for combining ranking factors for travel grants
also sprach David Bremner [2015-02-23 23:15 +0100]: > Of course we could just estimate the cancelation rate, and build > that into the budget also. This is slightly riskier, although > perhaps simpler. Yay, budgeting. You need a statistics crystal ball for that anyway. -- .''`. martin f. krafft @martinkrafft : :' : DebConf orga team `. `'` `- DebConf15: Heidelberg, Germany: http://debconf15.debconf.org DebConf16: Cape Town: https://wiki.debconf.org/wiki/DebConf16 digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
