Re: [Debconf-team] DC11 Sponsorship Team Meeting
Hi, On Mittwoch, 23. März 2011, Moray Allan wrote: > I still don't see why delaying the sponsorship team meeting is helpful. me neither. Enis? we are *not* ready, thats why we *need* to meet, to discuss, to get ready. And then it's also not much what is missing to aquire sponsors: - sponsorship brochure for dc11 is ready - final report dc10 is only missing numbers from SPI & final writeup - CfP would be nice but not mandatory (even the dc10 final report is not mandatory) > If there is some problem on the local team aspects, I would still > suggest that a 'global' sponsorship meeting is held very soon. Before > long we will certainly be too late to get sponsorship from our regular > sponsors -- and there's a risk that if they don't sponsor this year, > they won't come back to us so easily for the next one, as budgets will > have been reallocated. /me nods cheers, Holger signature.asc Description: This is a digitally signed message part. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] howto deal with debian/debconf money at ffis (and spi)
On Mittwoch, 23. März 2011, Gunnar Wolf wrote: > Well, up until the past year, we had DebConf run basically as an > independent entity, and DPLs didn't meddle in our affairs beyond what > we asked of them. This is not true. We had DebConf delegations before. cheers, Holger signature.asc Description: This is a digitally signed message part. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DC11 Sponsorship Team Meeting
The main reason we wanted to pros pone the sponsorship-team meeting, was the issue with our NGO DIVA and it's relation to Debian. In the mail i wrote before, i mostly talked about global team meeting but added this one on the list to. I agree we need to talk ASAP about sponsors and i asked how i/we could help a long time ago, i wanted to start contacting past sponsors, but i was told to try and poke ppl who dealt with this before, which i did, and nobody came forward. After that things got pretty quite :S The meeting was scheduled for tomorrow IIRC? If you decide to do it, i will be there of course! Velimir On Wed, Mar 23, 2011 at 1:52 AM, Moray Allan wrote: > On Tue, Mar 22, 2011 at 10:12 PM, Enis Sahinovic > wrote: >> DC11 local team has decided to postpone this meeting until next week or >> early April since we still need to figure out details before presenting them >> to everyone. > > I still don't see why delaying the sponsorship team meeting is helpful. > > We are already very late on this topic, and a lot can be discussed > (and most of the can be work done) without needing to know anything > about the local team aspects of DebConf, and without needing to decide > what money will go where. > > If there is some problem on the local team aspects, I would still > suggest that a 'global' sponsorship meeting is held very soon. Before > long we will certainly be too late to get sponsorship from our regular > sponsors -- and there's a risk that if they don't sponsor this year, > they won't come back to us so easily for the next one, as budgets will > have been reallocated. > > -- > Moray > ___ > Debconf-team mailing list > Debconf-team@lists.debconf.org > http://lists.debconf.org/mailman/listinfo/debconf-team > ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] howto deal with debian/debconf money at ffis (and spi)
Hi, On Mittwoch, 23. März 2011, Stefano Zacchiroli wrote: > Well, yes, but the date here does matter. We generally have DebConf > during what the north hemisphere people call summer. If DebConf year > ends on December 31st, then money will linger in a DebConf-specific > account from $DebConf_year_begin_date to December 31st. if we continue to be in the fortunate position to stay positive on the money side :) > I guess the > former variable will usually be a few months before DebConf starts, > which in total will mean that for the most part of an year we'll have > separate accounts, providing very little benefit wrt the status quo, or > am I missing something here? Yes. The main befefit as I see it that we have defined procedures, which we follow each year, which will make sure, past DebConfs will be properly closed and money will be transferred. That's something new and worthwhile! > Have you considered having rather a sliding DebConf year which is, like, > a 4 months period with DebConf at its center? Would that be too short in > your opinion? Well, Richard wants to do accounting and he says 2 month afters the conf is fine, and people doing the work should decide, so if its fine in his opinion, fine with me too. (It also doesnt really matter that much as we can still issue pending expenses...) Two month _before_ DebConf OTOH, I assume very often to be too short. I'd start the DebConfN year on January 31st or the day of the first money transaction :-) So in the end I dont think it will be a 4 month window... but as I said, I dont think that matters as long as we close+merge+branch finances each year properly. > > I thought the DPL and the Debian auditor should get access to the > > DebConf accounting as well. > AOL, that would ease budget monitoring quite a lot. Yup, thats the plan. What's still unclear to me is how the DebConf accounting people (ie Richard) get direct access to SPI data :-) cheers, Holger signature.asc Description: This is a digitally signed message part. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] howto deal with debian/debconf money at ffis (and spi)
On Wed, Mar 23, 2011 at 9:02 AM, Holger Levsen wrote: > Two month _before_ DebConf OTOH, I assume very often to be too short. I'd > start the DebConfN year on January 31st or the day of the first money > transaction :-) Clearly there's no need before "the day of the first money transaction". But I'd actually say it's less urgent to have a separate earmark/account before DebConf than it is important to keep one for a little afterwards. Richard's worry is that people won't get round to recording transactions in the DebConf version of the accounts -- but there's a strong incentive to do that for the period where money is coming *in*, to be able to spend that money later. Closing and reopening the (reported) accounts each year raises the question that we previously discussed at DC10, of what happens to left-over money, and what money DebConf initially gets access to each year, and reminds me that not all DebConf spending need necessarily be run through the DebConf team: - I'd like to give a reminder here that the original reason people tried to have money left over was because there are often expenses that happen early on, like deposits for venues, before any income has come in for that year. So while I'm personally happy to call everything Debian money, and *not* automatically give the left-over money to the next DebConf (there may be other spending priorities, including other meetings that will happen first), there will still be a need for some (non-neglible) initial sum each year. - I'm not making a proposal here, but we should remember that 'merging' some aspects of DebConf back with other DebConf teams, as discussed at DC10 could include things that raise and spend money. Long term, I'd personally be very happy to see sponsorship raising as part of a wider Debian fund-raising team, and travel sponsorship run by an appropriate DebConf team. While we may (or may not) want to limit travel sponsorship to a portion of money raised specifically for a DebConf, in my view there's no good reason why the processing of sending the money to people's bank accounts should be run by the same people who look after organising the actual conference. Splitting that out could help a lot in closing the specifically *DebConf* accounting earlier. [I would like us to try to pay people back much earlier, but I think there will always be a few cases where there are problems and so delays.] -- Moray ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] howto deal with debian/debconf money at ffis (and spi)
On Wed, Mar 23, 2011 at 09:52:22AM +0100, Holger Levsen wrote: > On Mittwoch, 23. März 2011, Gunnar Wolf wrote: > > Well, up until the past year, we had DebConf run basically as an > > independent entity, and DPLs didn't meddle in our affairs beyond what > > we asked of them. > > This is not true. We had DebConf delegations before. And to be complete, the DPL was involved in DebConf for a significant amount of time (DC8/DC9). - Richard -- | Richard Darst - rkd@ - boltzmann: up 610 days, 13:17 |http://rkd.zgib.net - pgp 0xBD356740 | "Ye shall know the truth and -- the truth shall make you free" ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] [Debconf11-localteam] [DC11] Accommodation
On Sun, Mar 20, 2011 at 5:30 PM, Adnan Hodzic wrote: > Being slow. I'm going to Banja Luka this Wednesday, I'm planning to > meet with hotel owners and hopefully we'll get those prices fixed and > lowered to maximum. How did today's meetings go? -- Moray ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] [Debconf11-localteam] [DC11] Accommodation
> How did today's meetings go? Today was immensely productive day. * I met with president of Hotel Bosna. * I met with with people from student dormitory, went to see campus and the rooms/rest of place. * Went to "Nezavisne Novine" (Independent Newspapers) for interview. I was there today with DIVA's president. * I meet with president of Hotel Bosna, talked to him, told him all our requests. They are able to accommodate 160 people at the times we asked. From 17 to 24th it's going to be 60 to 80 people, on 24th the rest of 100-80 would join them. Food, we previously figured out, it would be best for all of us to eat together. This too will be done in Hotel Bosnia where *everybody* will be able to eat. They did the same thing for World Championship couple of years ago, so this won't represent a problem to them. Now, regarding prices, they'll send us the prices for food and accommodation of these 160 people tomorrow or day after tomorrow, he want's to go over with and do some calculations. Basically, I told him that we talked to other hotels and that they didn't offer us good deals and some of them even offered us 10% discounts. Discounts I'm going for are >=40 % minimum, but 60% is basically what I'm targeting. Told him that President is behind us with this, and that we would like to meet in numbers that are good for the Hotel and also good for DebConf, because Venue is just across the street. Also to note, that people who would pay for themselves, they could pay on reception, but the number we could get is ~160. President seem to be very co-operative, we even exchanged phone numbers and we'll be in touch. After we get the final prices from them in next couple of days, if the number doesn't meet the numbers we were hoping for ... well we'll negotiate more :) * Went to campus to see the dorms. Incredible stuff, I didn't take any pictures since I'm actually planning to have someone from local team in Banja Luka go and take pictures in next couple of days. But what I saw is absolutely amazing, campus is great, it looks really great, rooms are also very good. Even better, the distance of 1.5km ... it's basically walking straight and then just making a left turn, it's not zig-zag or anything. Staff and everybody I saw today was highly, they love the idea and we also exchanged phone numbers and everything else we need. Let me also note that, I was there in front of Ministry of Science and Technology and was taken there by ministers assistant. Campus is awesome, it's not far as I thought it is, if it is for some I was thinking we could have shuttle leaving to Venue after breakfast. Breakfast could be held in cafeteria, there's also security and everything, basically I didn't know we have such nice campus in all of Bosnia and Herzegovina, really. Number of people they are able to accommodate at this moment is ~120, this mainly depends on how many students are going to leave to their hometowns over summer. Because some of them live there over summer as well. With those two places combined we have accommodation for ~280 people at this moment, which for me, gives a clear signal if Penta is finished by 1st of April we are safe to start the registrations process. Again, dorms are absolutely free of charge. * Went to "Nezavisne Novine" (Independent Newspapers) for interview. Went to president of "Nezavisne Novine" (Independent Newspapers) to meets with its president, because I already want to start raising awareness among people around here, and also about Linux itself. But disregarding what I want, they actually let me know because they want to media sponsor/patron for the paper, they are highly interested in Linux and how it all works, and especially with the fact that it's free. Either way I think they are second most read newspapers in Bosnia. Also gave interview, in which I talked about many things, from what Linux is, to what DebConf is and all that other stuff, they also agreed to have ad in their papers about this event. After all of this, I went to lunch with Minister of Science and Technology. This is my report of what happened today, I prolly forgot to say most of it because I just got back home and am dead tired. Next time I'm going to Banja Luka (possibly next week) is to start acquiring sponsorships, that is going from company to company. Roger and out. Adnan On Wed, Mar 23, 2011 at 8:19 PM, Moray Allan wrote: > On Sun, Mar 20, 2011 at 5:30 PM, Adnan Hodzic wrote: >> Being slow. I'm going to Banja Luka this Wednesday, I'm planning to >> meet with hotel owners and hopefully we'll get those prices fixed and >> lowered to maximum. > > How did today's meetings go? > > -- > Moray > ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
