Hi all, On 01/07/15 15:29, Tom Fifield wrote: > =Open Questions= ... > * What are the costs involved in hosting one of these events?
Thanks to our wonderful sponsors (any inaccuracies or estimates are mine), I got permission to post some rough cost information for the past events, as requested: =1. San Jose= San Jose was hosted by eBay/Paypal who catered breakfast and brought in pizza for lunch. # Attendees: 40-50 Venue cost: $0 Food cost: $1000 Signage/misc: $0 Total per head: ~$20/head Evening Event: $1000 =2. San Antonio= San Antonio was hosted by Rackspace over two days who brought in breakfast and pizza/food trucks for lunch. # Attendees: 80-100 Venue cost: $1100 (security, AV) Food cost: $2000 Signage/misc: $300 Total per head: ~$33/head Evening Event: $1500 =3. Philadelphia= Philadelphia was our first meetup held in a commercial venue, after we ran out of space to host it at Comcast and had to move it at the last minute. Two day event. # Attendees: 125 Venue cost: $20,569 venue+food Food cost: - Signage/misc: $320 Total per head: ~$165/head Evening Event: $3000 Regards, Tom > > > Regards, > > > Tom > > > > > On 30/06/15 12:33, Tom Fifield wrote: >> Hi all, >> >> Right now, behind-the-scenes, we're working on getting a venue for next >> ops mid-cycle. It's taking a little longer than normal, but rest assured >> it is happening. >> >> Why is it so difficult? As you may have noticed, we're reaching the size >> of event where both physically and financially, only the largest >> organisations can host us. >> >> We thought we might get away with organising this one old-school with a >> single host and sponsor. Then, for the next, start a brainstorming >> discussion with you about how we scale these events into the future - >> since once we get up and beyond a few hundred people, we're looking at >> having to hire a venue as well as make some changes to the format of the >> event. >> >> However, it seems that even this might be too late. We already had a >> company that proposed to host the meetup at a west coast US hotel >> instead of their place, and wanted to scope out other companies to >> sponsor food. >> >> This would be a change in the model, so let's commence the discussion of >> how we want to scale this event :) >> >> So far I've heard things like: >> * "my $CORPORATE_BENEFACTOR would be fine to share sponsorship with others" >> * "I really don't want to get to the point where we want booths at the >> ops meetup" >> >> Which are promising! It seems like we have a shared understanding of >> what to take this forward with. >> >> So, as the ops meetup grows - what would it look like for you? >> >> How do you think we can manage the venue selection and financial side of >> things? What about the session layout and the scheduling with the >> growing numbers of attendees? >> >> Current data can be found at >> https://wiki.openstack.org/wiki/Operations/Meetups#Venue_Selection . >> >> I would also be interested in your thoughts about how these events have >> only been in a limited geographical area so far, and how we can address >> that issue. >> >> >> Regards, >> >> >> Tom >> >> >> >> _______________________________________________ >> OpenStack-operators mailing list >> [email protected] >> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-operators >> > > > _______________________________________________ > OpenStack-operators mailing list > [email protected] > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-operators > _______________________________________________ OpenStack-operators mailing list [email protected] http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-operators
