Thierry, I have been happy with the current 2 day/3 day split. I am concerned that I would have a harder time getting focus from the project team splitting across multiple half days. That is just my hunch.
Jay On Mon, Nov 27, 2017, 1:21 PM Doug Hellmann <d...@doughellmann.com> wrote: > Excerpts from Thierry Carrez's message of 2017-11-27 11:58:04 +0100: > > Hi everyone, > > > > We are in the final step in the process of signing the contract with the > > PTG venue. We should be able to announce the location this week ! > > > > So it's time to start preparing. We'll have 5 days, like in Denver. One > > thing we'd like to change for this round is to give a bit more > > flexibility in the topics being discussed, especially in the first two > days. > > > > In Denver, we selected a number of general "themes" and gave them all a > > room for 2 days on Monday-Tuesday. Then all the "teams" that wanted a > > project team meeting could get a room for 2 or 3 days on > > Wednesday-Friday. That resulted in a bit of flux during the first two > > days, with a lot of empty rooms as most of the themes did not really > > need 2 days, and a lot of conflicts were present. > > > > For Dublin, the idea would be to still predetermine topics (themes and > > teams) and assign them rooms in advance. But we would be able to assign > > smaller amounts of time (per half-day) based on the expressed needs. > > Beyond those pre-assigned themes/teams we'd add flexibility for other > > groups to book the remaining available rooms in 90-min slots on-demand. > > A bit like how we did reservable rooms in the past, but more integrated > > with the rest of the event. It would all be driven by the PTGbot, which > > would show which topic is being discussed in which room, in addition to > > the current discussion subject within each topic. > > > > We have two options in how we do the split for predetermined topics. We > > used to split the week between Mon-Tue (themes) and Wed-Fri (teams). The > > general idea there was to allow some people only interested in a team > > meeting to only attend the second part of the week. However most people > > attend all 5 days, and during event feedback some people suggested that > > "themes" should be in the mornings and "teams" in the afternoons (and > > all Friday). > > > > What would be your preference ? The Mon-Tue/Wed-Fri split means less > > room changes, which make it easier on the events team. So all else being > > equal we'd rather keep it the way it is, but I'm open to changing it if > > attendees think it's a good idea. > > > > If you have any other suggestion (that we could implement in the 3 > > months we have between now and the event) please let me know :) > > > > What sort of options do we have for trying the new morning/afternoon > split approach without increasing the burden on the events team? > > Can we print the signs so they have both the project team names and > a theme listed on the same sign so we can avoid changing them at > all? > > Can we have the project teams or theme room organizers manage their > own signs, placing them in prepared holders outside of the rooms? > > Or do we need signs at all? The rooms all have names or numbers > already right? > > Doug > > __________________________________________________________________________ > OpenStack Development Mailing List (not for usage questions) > Unsubscribe: openstack-dev-requ...@lists.openstack.org?subject:unsubscribe > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-dev >
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