On 18 May 2017, at 2:27, Thierry Carrez wrote:
> Hi everyone,
>
> For the PTG events we have a number of rooms available for 5 days, of
> which we need to make the best usage. We also want to keep it simple and
> productive, so we want to minimize room changes (allocating the same
> room to the same group for one or more days).
>
> For the first PTG in Atlanta, we split the week into two groups.
> Monday-Tuesday for "horizontal" project team meetups (Infra, QA...) and
> workgroups (API WG, Goals helprooms...), and Wednesday-Friday for
> "vertical" project team meetups (Nova, Swift...). This kinda worked, but
> the feedback we received called for more optimizations and reduced
> conflicts.
>
> In particular, some projects which have a lot of contributors overlap
> (Storlets/Swift, or Manila/Cinder) were all considered "vertical" and
> happened at the same time. Also horizontal team members ended up having
> issues to attend workgroups, and had nowhere to go for the rest of the
> week. Finally, on Monday-Tuesday the rooms that had the most success
> were inter-project ones we didn't really anticipate (like the API WG),
> while rooms with horizontal project team meetups were a bit
> under-attended. While we have a lot of constraints, I think we can
> optimize a bit better.
>
> After giving it some thought, my current thinking is that we should
> still split the week in two, but should move away from an arbitrary
> horizontal/vertical split. My strawman proposal would be to split the
> week between inter-project work (+ teams that rely mostly on liaisons in
> other teams) on Monday-Tuesday, and team-specific work on Wednesday-Friday:
>
> Example of Monday-Tuesday rooms:
> Interop WG, Docs, QA, API WG, Packaging WG, Oslo, Goals helproom,
> Infra/RelMgt/support teams helpdesk, TC/SWG room, VM&BM Working group...
>
> Example of Wednesday-Thursday or Wednesday-Friday rooms:
> Nova, Cinder, Neutron, Swift, TripleO, Kolla, Infra...
>
> (NB: in this example infra team members end up being available in a
> general support team helpdesk room in the first part of the week, and
> having a regular team meetup on the second part of the week)
>
> In summary, Monday-Tuesday would be mostly around themes, while
> Wednesday-Friday would be mostly around teams. In addition to that,
> teams that /prefer/ to run on Monday-Tuesday to avoid conflicting with
> another project meetup (like Manila wanting to avoid conflicting with
> Cinder, or Storlets wanting to avoid conflicting with Swift) could
> *choose* to go for Monday-Tuesday instead of Wednesday-Friday.
>
> It's a bit of a long shot (we'd still want to equilibrate both sides in
> terms of room usage, so it's likely that the teams that are late to
> decide to participate would be pushed on one side or the other), but I
> think it's a good incremental change that could solve some of the issues
> reported in the Atlanta week slicing, as well as generally make
> inter-project coordination simpler.
>
> If we adopt that format, we need to be pretty flexible in terms of what
> is a "workgroup": to me, any inter-project work that would like to have
> a one-day or two-day room should be able to get some.
> Nova-{Cinder,Neutron,Ironic} discussions would for example happen in the
> VM & BM working group room, but we can imagine others just like it.
>
> Let me know what you think. Also feel free to propose alternate creative
> ways to slice the space and time we'll have. We need to open
> registration very soon (June 1st is the current target), and we'd like
> to have a rough idea of the program before we do that (so that people
> can report which days they will attend more accurately).
>
> --
> Thierry Carrez (ttx)
>
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Sounds like a good idea to me.
--John
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