I am not sure I understand your description of the Start and Due date uses. I reads to me like the Start date is when its complete, and the Due date when its done. On Wednesday, May 29, 2024 at 7:22:33 AM UTC+2 A. W. wrote:
> Interesting thought :). > > IMHO... > However, as there is no right answer to the same old problem of getting > MyLifeOrganized as people are different at least in following aspects: > - maturity of knowing oneself > - maturity of knowing life > - maturity of knowing time > - maturity of knowing decisions > - maturity of knowing tools - which are basically automated handmade stuff > > as with climbing a mountain there is only one top, but there are many > paths to the top. > > And the value of systems like MLO is that the personal learning, i.e. the > climbing to the top, is enable for each and every individual. > So MLO in that sense is an outpost of freedom. > The consequence of freedom is responsibility for oneself ;). > Which some people in these want to hand over to anyone but oneself - like > the parents, the state, the world, some gurus, and so on. > But... this is IMHO not the right way. > > So ... thats why i love MLO and prefer it over all the other "systems" > which try to help but take away the responsibility for oneself. > I have seen them all in the years, built even one myself based on my > preferences, way more complex than MLO. > Yet my conclusion is that MLO is the optimum in distributing work between > the tool and the owner of the tool ;). > > just my2cents :). > Mario Seixas Sales schrieb am Mittwoch, 15. Mai 2024 um 22:23:45 UTC+2: > >> Planning System Based on MyLifeOrganized >> >> Publication Date: 18.06.2021 >> Author: Oleksandr Krayovyi >> http://blog.kurganskyi.in.ua/2021/03/30/priority-of-task/ >> >> A well-tuned mechanism, where all weak links are addressed, and >> everything is clear as day. It's time to share my planning system, which >> I've been using for many years. In some ways, it resembles the American >> Constitution—new additions appear over time, but the foundation remains >> unshakable. All elements are time-tested, refined, and reliable. Nothing >> superfluous. Nothing without explanation or rationale. >> >> Reading forums, I often encounter users' "reinvented wheels." I have >> nothing against it. If it works for someone, that's the beauty of >> MyLifeOrganized. Everyone customizes it to their needs. However, my >> personal belief is that such "handmade" systems can be daunting for >> beginners: >> * They scare them off >> * They seem overly complicated >> >> This became another reason for writing this article: to show new >> MyLifeOrganized users that the system and product can be understandable and >> convenient, to share my insights and approach with experienced users, and >> to demonstrate the unique capabilities of MyLifeOrganized to those still >> deciding on a planner. >> >> "Let's go!" as cosmonaut Yuri Gagarin once said... >> >> Contents >> 1. Settings: There are many, but you set them once and that's it! >> 2. Basic Concepts: What is what? >> 3. One-time Task >> 4. Recurring Task >> 5. Project >> 6. What I Record in Project Notes >> 7. Project Statuses - The Basis of My Weekly System Review >> 8. Goals >> 9. Review - A Tool for Displaying "Someday" Tasks >> 10. Reference Information >> 11. Task Tree: A Complete Life Display >> 12. Contexts, Flags, Text Tags: Why So Many? >> 13. Active Actions: Main Working Lists >> 14. Principles of Working in My System >> 15. How to Form the Right List for the Current Situation >> 16. Are You Satisfied with Your Planning System? >> >> Settings: There are many, but you set them once and that's it! >> MyLifeOrganized has a lot of properties. Often, I see people using them >> without understanding their purpose or benefits. They just use whatever >> comes to hand. Hence my rule: Assign specific properties to certain types >> of tasks to quickly create a simple list of tasks, projects, and >> information with the necessary sorting. It's essential to understand the >> purpose of each property: >> 1. Which tasks to assign them to? >> 2. What does it provide? >> 3. How will it be applied or used? >> >> In my courses, I always draw an analogy: Assigning properties to tasks is >> like the amount of sugar in tea: >> 1. The optimal amount is individual for everyone. >> 2. If there's too little sugar, it feels like something is missing. >> 3. If there's too much sugar, it feels cloying and uncomfortable. >> >> By the way, there are properties I don't use at all. But this is not due >> to ignorance of their purpose, but my conscious choice. I understand that >> for you, these might be some of the most important properties. To make it >> clearer, I'll give an example of how I analyze properties. It's enough to >> give each value a definition that leaves no room for ambiguous >> interpretation. For example, a deadline. What is it? A deadline is a point >> after which it either makes no sense to complete the task, or certain >> consequences occur after the given date or time (financial loss, letting >> someone down, damaging relationships, etc.). A deadline is assigned only to >> tasks that have one. To determine whether to assign a deadline to a task, >> ask: What will happen if I don't complete this task by the assigned >> deadline? If nothing significant (in my understanding) happens, no deadline >> is assigned. These tasks can be important, urgent, "for yesterday," "for >> the day before yesterday," which will also affect their weight in the list >> of active actions. But they don't have a real deadline. This approach helps >> avoid a large number of overdue tasks, especially those with low priority, >> which undoubtedly affects internal calm and trust in the system. >> >> Assignment: Try to define with unambiguous interpretation what urgency, >> importance, start date, and other properties mean to you. >> >> Basic Concepts: What is what? >> One-time Task >> In reality, there are very few one-time tasks, especially those that fit >> my definition. For me, a one-time task is one that has the following >> characteristics: >> 1. Can be completed in one go at one location. >> 2. All necessary resources are available. >> 3. Completing the task does not require further development. >> >> Each of these actions is self-sufficient. Done and forgotten! It's >> important to distinguish one-time actions from project sub-tasks. For >> example: scheduling a meeting with a client. It can be done in one go at >> one location. All resources might be available. But the process doesn't end >> there! >> >> Recurring Task >> Such tasks can be called areas of responsibility. Their main purpose is: >> What and how often should be done to keep life under control and prevent >> crises? This can also be called crisis prevention. Given that recurring >> tasks vary in type and priority, I pay great attention in my planning >> system to setting the correct duration for each task. This helps avoid >> overdue tasks and stay in a state of flow. The correct duration of a task >> is the stretch between the start date and the deadline. On the forum, I >> once explained this using the example of cleaning an apartment. In such a >> task: >> * Deadline - the day when complete chaos ensues. >> * Start date - the day when cleaning should already be done. >> * Set periodicity - the period from the last cleaning to the moment when >> complete chaos ensues again. >> >> This algorithm can be applied to almost all recurring tasks. This >> approach works especially well for tasks that repeat by completion date. I >> call the process of handling a recurring task "launching on autopilot." >> This means that the task: >> * Is fully processed, all properties are assigned, and it requires no >> further thought or decision-making. Everything is already decided. Just >> perform the action without straining your mind. >> * Contains all necessary information, links, and data for completion in >> the notes. No need to switch to the browser and search for the required >> site in bookmarks. One click on the link in the notes, and you're on the >> right page. >> >> By the way, only in MyLifeOrganized have I seen the ability to add links >> to files on the computer. Not attach, but create a link to launch! >> >> Project >> A project is a desired result (an open question, a problem or situation, >> a desired state) that requires two or more actions. A project cannot be >> completed. You can perform the necessary number of actions to achieve the >> desired result. >> >> Definition of projects in GTD by David Allen, author of Getting Things >> Done: >> Projects are desired results that require more than one action to achieve >> and can be completed within the next 12 months. A project is considered >> active as long as it involves at least one next action, an entry in the >> waiting list, or a scheduled step in the calendar. Projects that do not >> have a next action, an entry in the waiting list, or a scheduled step in >> the calendar are either no longer projects or should be moved to the >> "Someday" list. The list of projects and project plans are usually reviewed >> during the Weekly Review to ensure that each project involves at least one >> next action, an entry in the waiting list, or a scheduled step in the >> calendar. >> >> For each project, I use a template that I insert into the notes. I took >> it from a standard Russian-language template and slightly modified it for >> Markdown display. It looks like this in edit mode and like this in view >> mode. >> >> What I Record in Project Notes >> 1. Successful outcome - criteria by which I can determine that the >> project is complete. >> 2. Organization - key points, steps to consider when determining the next >> actions for the project. >> 3. Notes - necessary information, contacts, phone numbers, links. >> Everything that might be needed to complete the project. >> 4. Journal - a timeline of completed actions. Not all actions, but only >> key moments. >> >> Project Statuses - The Basis of My Weekly System Review >> I pay special attention to project statuses in my system. I created a >> clear gradation for myself regarding the status of each project. As a >> result, most projects are reviewed during the weekly review, which is >> sufficient at the moment. Only a certain number of projects are moved to >> execution. It turns out: >> 1. Project "Not Started" - reviewed during the weekly review. No actions >> have been taken, and nothing is planned for the next week. Hidden in To-Do. >> 2. Project "In Progress" - a list of working projects that need or can be >> acted upon. >> 3. Project "On Hold" - stalled and postponed projects. Needed for the >> weekly review. In 99% of cases, this is enough. >> 4. Project "Completed" - finished. The status is more for analysis and to >> avoid cluttering the list of ongoing projects. >> >> I take a week as the unit of review for project actions, as the great >> David Allen advised. This period allows for convenient adjustment of >> direction and speed. Even if a project is not urgent, performing at least >> one small action per week results in 52 actions. Rarely does a project >> require that many actions to complete. I call this "background project >> completion." >> >> Goals >> Everyone asks how a goal differs from a project. Many don't understand or >> don't want to think about what is what. Goals are what bring changes to my >> life. They transform it. Make it different. And to achieve them, actions >> that were not done before need to be taken. Reaching a new level that was >> not previously attained. Doing the same things as before will always yield >> the same results. I fully agree with this quote! >> >> Goals are also projects, as they fit the definition. But they are needed >> to track progress towards the desired result or state. For convenience, you >> can change the "Projects" view settings to not display goal projects. Thus, >> in the "Projects" view, only current projects that do not lead to life >> transformation will be displayed. >> >> Review - A Tool for Displaying "Someday" Tasks >> Review is a gentle reminder of postponed ideas, thoughts, and tasks. I >> also call the review "deferred decision-making." In the review, I place >> tasks that did not or will not make it into active actions, projects, or >> goals. This approach ensures nothing is missed, regardless of other >> settings. I fundamentally do not place projects in the review. Why? I >> already review them at least once a week. >> >> Reference Information >> No matter how you look at it, MLO is not designed for storing reference >> information. Other services do this better, simpler, and more effectively. >> The same Evernote or Notion. So what information should be stored in the >> planner's notes? Only what is necessary for completing projects, goals, or >> tasks. For example, I have: >> * A link to a Google Docs file in the task for writing this article. >> * In the "Site kraevoy.com" folder notes, there is a link to the admin >> login, site color schemes, etc. >> >> Task Tree: A Complete Life Display >> My task tree reflects all areas of my life. Each area is further divided >> into corresponding directions. Each direction, if necessary, is also >> divided. A fragment of my task tree in MyLifeOrganized. >> >> The answer to the question "Why do you need such a detailed task tree?" I >> found relatively recently after reading the book "Systematic in Everything": >> 1. All areas of my life, all directions are displayed. A holistic >> approach to life emerges. >> 2. Each area or direction can be improved. No need for drastic changes. >> Improving each direction by 1% results in exponential system enhancement. >> >> The more detailed the task tree is laid out in folders, the harder it is >> to lie to yourself that you are doing something in a particular direction. >> Everything is visible as clear as day. Everything is objective. On one >> hand, it's convenient and honest; on the other hand, you need to find the >> courage to admit that it's you who is doing nothing about a particular >> issue... >> >> Contexts, Flags, Text Tags: Why So Many? >> You won't believe it, but all these three components play an active role >> in my planning system. With these three components, I can set up a task to >> fully reflect the meaning I put into it. >> >> Contexts are my life situations, the blocks that make up my active day. >> For example: >> * @Home - I am at home doing household chores. >> * @Calls - my list of calls that I need or can make. >> >> Text tags are the people I interact with. Tags are conveniently selected >> from a dropdown list or assigned with hotkeys. The peculiarity of tags, >> unlike contexts: >> * Only one text tag can be assigned. And that's correct. Even if it's a >> group of people, only one can be responsible. Like in football - the team >> plays, but at a certain moment, the ball can only be with one player. >> * If there are no tasks left with a specific text tag, they disappear >> from the list. Thus, we don't need to allocate time to sort the list of >> people we interact with. This is done automatically. >> >> Another reason I use text tags for people and not contexts is uniformity. >> It's impossible to foresee all interactions with other people using >> contexts. There are: >> * Clients >> * Rare meetings >> * Specialists of a certain profile >> >> They also need to be tracked. Tags are perfect for this! >> >> Active Actions: Main Working Lists >> The biggest difference between MyLifeOrganized and other planners is the >> transformation of a tree list into a simple list of active actions that can >> be performed right here and now. >> >> Principles of Working in My System >> The foundation of my planning system is the proper processing of incoming >> information, which allows: >> 1. Not to lose any task. Necessary properties are assigned, allowing the >> task to be seen in the required lists. >> 2. To bring the execution process to simply following the formed list of >> active actions depending on the current situation. >> >> All the productivity of my system boils down to a state of flow and a >> negative answer to the question, "Am I doing something pointless right >> now?" At every moment, I am confident that I am doing the most important >> thing out of all possible, without missing or forgetting anything. >> >> Every day, new tasks and projects appear. You still won't be able to >> complete them all. And you don't need to. All that is possible is to engage >> in the most important thing for yourself at every moment of your time. It >> doesn't matter if it's: >> * Working >> * Writing an article >> * Training >> * Spending time with family >> >> How to Form the Right List for the Current Situation >> When everything is structured, organized, and "done," the question >> arises: What to do next with all this beauty? Given complete trust: >> * In the tool - it should not fail or refuse. >> * In your system - it should be harmonious and structured. >> * In the completeness and quality of processing incoming information - I >> am personally confident that the necessary task will be displayed where and >> when needed. >> >> It remains only to adjust the list according to the situation I am in. >> This is done by filtering the selected list of active actions, where the >> necessary: >> * Contexts >> * Flags >> * Text filters >> * Other properties are chosen. >> >> This process reminds me of choosing a smartphone in an online store. >> Initially, all available options are offered. Considering that each >> smartphone in the picture looks like a "black rectangle," choosing a gadget >> with the required parameters in this form is unrealistic. This is how >> gadget selection looks without filters. Choosing the desired product >> without filters based on pictures, names, and prices is impossible! >> Therefore, using a filter, everything unnecessary is cut off. Parameters >> are set: >> * Size >> * Memory >> * Number of SIM cards >> * And others >> >> As a result, about five gadgets remain for decision-making, comparing >> which, you can make a purchase decision. Fix this selection option for >> yourself! Imagine or visit any online store and see how filtering works >> there! Now try to apply the same approach to the list of active actions. As >> a result, lists are obtained that can be modified in seconds, depending on >> the current situation: >> * Sat down at the computer - one list. >> * Decided to focus on the site - added focus on the "Site" folder. >> * Meeting with a person - switched to "Active by flag" - filtered by text >> tag. >> * Went somewhere - switched to the "Nearby" view on the smartphone. >> * Wanted to be alone and do something useful - focused on the necessary >> folder, turned off all tasks with a flag. >> * And so on for each situation. >> >> At the same time, I keep focus on tasks that need to be done today >> (meetings, events) in the "Today" or "Due in the next 7 days" views. But I >> use them not as a list for actions, but as the basis of my day. I don't >> miss anything. Even if I am busy with something else, a reminder of the >> upcoming meeting will notify me in advance. This creates a state of flow. >> Life flows. Changes. No "extra movements" are made. Confidence and calm. I >> am in control of my life. >> >> What does your work with to-do lists resemble? >> A long trip. When you enjoy the road, the views from the window. >> Confidence in the car. Confidence in yourself as a driver. You choose the >> speed at which to drive. You decide which gas stations to stop at and where >> to stop to enjoy the views and stretch your legs. >> 67.19% >> City traffic in a jam. And it seems to be the same car and driver. But >> constant "swings" in traffic jams make you nervous. A constant feeling of >> being late. Not managing to do something. Spinning "like a squirrel in a >> wheel." >> 32.81% >> Voted: 64 >> >> Are You Satisfied with Your Planning System? >> System! That's the most important thing in any life area. A well-tuned >> mechanism, where all weak links are addressed, and everything is clear as >> day. This is what I do. I help people create their planning system, >> achieving goals that: >> * Harmoniously fits into your life >> * Fully shows all your strengths and weaknesses >> * Is 100% yours (like a custom-made suit) >> * Doesn't require many resources, strength, and time >> * Is convenient and reliable >> >> Ask yourself: >> How many years have you been trying to create your system? >> What opportunities have you lost by independently inventing the perfect >> system, fitting it into one tool or another? >> And how much longer are you willing to experiment with your life? >> > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/0cba8b69-aec5-48e4-b1db-9165e186547dn%40googlegroups.com.
