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Hi June
We are just in the process of building our inventory in Materials Management and ORM for the purpose of preference card building. I can't share too many pros and cons as we are not live but I can tell you some things I have learned
1)Equipment and the Irrigation section - items picked here are for the sole purpose of surgical profile documentation and/or conflict checking. These items do not appear on the picklist. Therefore if your staff will rely on the picklist to to pick the case, you need to add these items a second time as an inventory item. You are not able to access the Med/Irrigation/Resource dictionary in the inventory so you need to build an inventory that houses these items so you can add them or they will not appear on the picklist. If however, you will be using the preference card only for picking cases than you can ignore the above suggestion as this information does appear on the preference card
2)Equipment is actually the resource dictionary. Depending on what you build as resources, it may be more than equipment that you attach here. Keep in mind you are attaching the resource group, not the individual resource within that group. Because you have attached the group, when you print a generic preference card it will print every resource within that group on the paper. For example, if you have a Cautery Group, Tourniquet Group and a Bair Hugger group picked for the purpose of documentation. If you have 10 cautery or tourniquets, built within that group, the information for all of them prints out!! That is a real inconvenience!!! You only print a generic card for backup or emergency. When you print a patient specific card for a scheduled case, it only prints one resource (so this is the majority of your cards)
3)You use a lot of paper and must print a new card for every case. Editing of preference cards is real-time so you can't rely on last weeks card to be up to date. You also need to know the preference card you are using matches the case scheduled as a pick list/pref. card is generated the moment they book the case, but is not printed until the day before. Therefore you must let the system generate the new card based on the case scheduled.
4)Use the location feature. It will be very helpful to your staff when picking the case. The location only prints on the picklist, not the preference card. This is the best selling feature of the card.
5)If you interface with Materials Management for some or all items. Any edits they make in their inventory dictionary propagates into your inventory dictionary. You also have a field called ALIAS to give the item an name your staff prefer to call it. This name is than what appears on the pref.and picklist.
6)You can mass edit and copy one card to another. (Practice the copy feature first - if the card already has headers and inventory attached but you want to copy over it, it has not consistently worked for us - but we are still learning)
7)Made several templates and let the staff choose the one they prefer. We used headers and free text in the information, but the bottom header was strictly the inventory items. Example - Header called Cautery - Cut 25 Coag 25. We did not pull in the inventory items for the cautery here. Instead they are at the bottom under SP inventory. This way the first page list the key information for setting up the room and scrub and all the inventory items are listed in one section together. If you pull in the inventory items with each header, we found it was not user friendly.
8)Generic card should be created for every case. If a surgeon books a case and does not have a card, the generic card defaults in. If you have no generic card, you have no pref. card to use. You can always build a surgeon specific card and just copy it for the generic instead of building 2 cards.
Hope this helps. We are really looking forward to using them and we will limit edit/enter access to preference cards so we can control the changes.
Tammy Dodge (Dthr ORM Team Lead)
From: "Fleming, June" <[EMAIL PROTECTED]>
Subject: [MEDITECH-L] OR PREFERENCE CARDS
Hi Everyone,
We are in the process of looking at setting up preference cards in the
Meditech system and wondering if anyone out there is currently using the
system and what pros and cons you have encountered.
Any help would be greatly appreciated!
June Fleming
System Analyst
Brockton Hospital
[EMAIL PROTECTED]
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