Here is the basic information for the meeting - this is now posted on the wiki,
we are having it posted on the KUDOS website - as well as sending them out here
on the Koha list and Koha Devel lists. The attachment is this information plus
the basic chat transcript of the meeting.
AGENDA - Using online chat from Plano ISD
Dec 2, 2009, 2 pm Central time
1 - ALA - KUDOS meeting gathering
2 - How to get officers for KUDOS
- proposed individuals for 3 offices
- John Brice - President - 1 year
- Open - VP/president elect - 1 year
- Vicki Teal Lovely - Secretary - 1 year
- David Schuster possible Treasurer unless someone else wants it - 2 years
This slate could change if others are willing to serve and be active for
regular chats to get KUDOS up and running. These are just individuals that
have offered to be involved.
Several committees would be established at the onset as well to get things
moving.
- bylaws
- communication
- conference
With a possible election in 2010 after a membership has been established to put
in place an officer rotation.
3 - KUDOS conference for 2010.
Minutes:
1 - tabled for discussion later
2 - Officers elected at this meeting to hold office for KUDOS:
- John Brice - President - 1 year
- Ian Walls - VP/president elect - 1 year
- Vicki Teal Lovely - Secretary - 1 year
- David Schuster possible Treasurer unless someone else wants it - 2 years
Returned to #1 discussing meeting at ALA for KUDOS possibly at BPL(Boston
Public Library - Jan 16th time to be determined)
3 - There is a call for location proposals on the table - currently there are 2
and a third on the way for the group to vote on for an April timeframe meeting.
End of meeting future meetings of this group will be published and held on IRC.
Respectfully transcribed by
David Schuster
Plano ISD
AGENDA - Using online chat from Plano ISD
Dec 2, 2009, 2 pm Central time
1 - ALA - KUDOS meeting gathering
2 - How to get officers for KUDOS
- proposed individuals for 3 offices
- John Brice - President - 1 year
- Open - VP/president elect - 1 year
- Vicki Teal Lovely - Secretary - 1 year
- David Schuster possible Treasurer unless someone else wants it - 2 years
This slate could change if others are willing to serve and be active for
regular chats to get KUDOS up and running. These are just individuals that
have offered to be involved.
Several committees would be established at the onset as well to get things
moving.
- bylaws
- communication
- conference
With a possible election in 2010 after a membership has been established to put
in place an officer rotation.
3 - KUDOS conference for 2010.
Minutes:
1 - tabled for discussion later
2 - Officers elected at this meeting to hold office for KUDOS:
- John Brice - President - 1 year
- Ian Walls - VP/president elect - 1 year
- Vicki Teal Lovely - Secretary - 1 year
- David Schuster possible Treasurer unless someone else wants it - 2 years
Returned to #1 discussing meeting at ALA for KUDOS possibly at BPL(Boston
Public Library - Jan 16th time to be determined)
3 - There is a call for location proposals on the table - currently there are 2
and a third on the way for the group to vote on for an April timeframe meeting.
End of meeting future meetings of this group will be published and held on IRC.
Respectfully transcribed by
David Schuster
Plano ISD
Basic Chat Transcript
Schuster: I don't have any information on ALA KUDOS - I was hopeful that Nora
or Vicki would be here to talk about it.
jbrice: Since neither here lets come back to that one
Schuster: I know they are talking about having a meeting at the Boston public
library as Nora had a meeting space reserved and it was free.
Schuster: Officers for KUDOS - does anyone have any further comment on
officers? John do you want to address this?
jbrice: Well, we need to get going. The current leagal status is that we are
registered in PA and have a federal EIN if we can get a slate of officers
together we can though go for our 501 c3 status
rachel: how will we vote on officers?
jbrice: If we hava slate of officers ready for ALA we can approve it there and
get going.
Schuster: Based on some investigating that I did with others - they indicated
when they started they got those that were most active to "take" an office for
the first year and then once they had membership they held elections.
jbrice: Good question, the current bylaws state that any library using Koha can
join and then vote
rachel: how about appointing temp officers and then have a vote?
sekjal: that sounds like a good plan to me, rachel
Schuster: That's partially why I suggested some individuals for the first go
round with limited terms. Who would be voting we don't have a membership.
sekjal: get us off the ground
jbrice: since we don't have any formal members yet I don't see a problem with
that
jbrice: One thing to keep in mind is that we do not have any treasury right now
and do not have any kind Of insurance for board members,
Schuster: So based on the possible slate offered on the screen we would need a
VP/President elect. I gave the treasurer a 2 year term as it might get hard
with bank accounts setup and then having to transfer money... Thoughts?
Schuster: Good to see you Vicki
jbrice: So the consesus is to apoint a board and then get approval after we are
up and running
Vicki: Sounds good to me.
sekjal: I agree to that
Mickey Coalwell, NEKLS: that sounds right; good for me
rachel: sounds reasonable as well are spread out and can't meeting to vote or
whatever too easily... in person that is
Schuster: I think you could formally "appoint" at ALA - we can put out a call
for VP and then approve it at ALA?
sekjal: I'll apply for VP
Schuster: Then you would have your officers to get moving.
Schuster: Thanks Ian Walls.
jbrice: Better to have everything locked before going to ALA to much debate
otherwise
Schuster: Does someone else want treasurer?
rachel: can we appoint today?
jbrice: I can't not see why we can't (couple double negatives in there)
Schuster: OK John so do you want to take a quick vote here? I did advertise
the agenda but didn't really ask for feedback on #2...
jbrice: Yep
Vicki: Do we need a formal motion?
Schuster: Everyone ok with the slate offered with Ian Walls appointed as VP on
the slate to the right? raise your hand above.
joetho: I suppose this would come later, with bylaws, but I like an outfit with
"ascending" officers. Unless resigns, VP becomes P next term, etc.
rachel: probably according to RRofO
Schuster: Ian are you ok with that for a second year?
DarrellUlm: Hello
sekjal: yes, I'm okay with that, as things stand today
joetho: <--for the record; Joe Tholen /SEKLS / Kansas
Schuster: Hi Darrel we are voting on the slate of officers to get the KUDOS up
on running on right. With Ian Walls as VP and pres elect for a second term.
DarrellUlm: Thank you.
Schuster: Brendan, jbrice, joetho, mickey coalwell, rachel, sekjal,
sharonmoreland, schuster all voted in favor of slate which is 8 of 11 - as
schuster is in twice.
Schuster: Darrell Ulm also vote in favor as does Liz rea.
Schuster: OK looks like we have a slate of officers.
rachel: i appreciate the officers willingness to serve
Vicki: I vote yes.
Schuster: Thanks Vickie.
Mickey Coalwell, NEKLS: so it's unanimous
Schuster: Yep.
sekjal: nice when things are easily agreed upon
Schuster: OK - I'll work with the officers about another meeting before ALA.
Vicki do you have any information on that?
Vicki: ALA?
Schuster: Yes the meeting etc...
Mickey Coalwell, NEKLS: I heard Jim (our boss) talk about Jan 16 or 17? Is that
right?
Vicki: Nora has a room booked at BPL I think on the 16th and John says that is
OK, right John?
jbrice: The last I talked to Nora she said that she felt that BPL was to far
from the conv. center
Vicki: I'm pretty sure Nora is OK with the BPL location.
Schuster: I had a call with Nora and evidently there was confusion as she
thought you felt it was too far away...
Mickey Coalwell, NEKLS: could be a hallway meeting or coffee shop get-together
at the conv. center
jbrice: I have not been given confirmation about a room at BPL
Vicki: There is an ALA hotel near BPL so in theory one could take ALA shuttle
and walk a couple of blocks to BPL.
rachel: like hallway/coffee shop
Vicki: I'm concerned hallway/coffee shop not big and quiet enough.
SharonMoreland: We discussed having it as an evening meeting, since a visit to
BPL is always worth the effort
Schuster: hallway/coffee shops though are too hard to get people to the right
place. or even conduct a gathering.
jbrice: Meet in front of the bookstore and then move enmasse to a nearby coffee
shop?
Schuster: Vicki did you have a chance to talk with Catherine at BPL?
Vicki: No, but I can.
Vicki: About a tour of TS?
Schuster: Yes a tour of TS. at BPL??
Vicki: Sure, I can do that, but we need to have date/time firmed up.
Schuster: Vicki do you have time or do you want me to contact Nora to see what
she has?
Vicki: I'm happy to contact Nora. John, do you want me to have Nora contact you?
jbrice: Please, once we get a place we can start getting the word out
DarrellUlm: Question: This may have been addressed before, but are there some
fundraising goals which the foundation will go after post 501c3 ? Thanks!
Mickey Coalwell, NEKLS: what do you have in mind, Darrell?
Vicki: I found the email from Nora, she reserved the room at BPL from 1:30-3:30
on the 16th. I think Valerie had a conflict with it.
Schuster: At this point the goal is to get the foundation up and running - for
membership and maintain a conference - then we could possibly look at it as a
possible funding organization for sponsorships.
Schuster: Yes Vicki that was correct Valerie had another meeting.
joetho: are there any startup costs associated with this project?
Schuster: I think the officers can work on the committee issue in a smaller
venue.
joetho: filing fees, etc
Mickey Coalwell, NEKLS: john b has taken care of those
jbrice: On the meeting date Vicki can you contact Nora and see if we can move
it either a little later or little earlier?
Vicki: Sure! I'll contact Nora and Catherine (for a tour).
jbrice: I am John Brice, located in Crawford County PA we are the library
system that funded the zebra index for Koha
Schuster: OK anything else for #1 or #2 on the agenda?
Vicki: Yes, I will contact Nora to move the meeting time. 4 p.m. OK?
rachel: 4pm is fine
jbrice: Sounds good, so we are potentially looking at BPL on Jan 16 at 4 PM
Vicki: Yes.
Schuster: I neglected to do this at the start of the meeting - but now might be
a good time... Can we go down the list starting at the top and introduce
ourselves? Where you are from and who your support vendor is if you have one?
jbrice: Sounds Good once it gets set please contact me so I can start to get
the word out
Schuster: I'll start - Schuster is David Schuster - Plano ISD Plano Texas we
are self hosted with LibLime for support.
brendan: Brendan Gallagher - ByWater Solutions, we do it all
collum: Garry Collum. Kenton County Public Library. Not on Koha, but a
spare-time developer.
rangi: and a very appreciated one too
joetho: Joe Tholen / SEKLS / Kansas / pub lib consortium; Liblime hosted
jbrice: johnb is John Brice Director MPL we have been running Koha for three
and half years and we are also self hosted with nine libraries throughout
Crawfrod County.
Vicki: "Vicki" is Vicki Teal Lovely from South Central Library System in
Madison, WI. Consortium of 41 public libraries on Dynix Classic. Migrating to
Koha in September, 2009 using LibLime. Septemeber 2010.
DarrellUlm: Darrell Ulm, Stow-Munroe Falls Public Library - Koha Hacker - Self
Hosted, Supported by Liblime
rangi: "rangi" is Chris Cormack, Catalyst IT, long time Koha developer
Mickey Coalwell, NEKLS: Mickey NEKLS LibLime hosted and support on Koha since
Aug 2008
sekjal: Ian Walls, NYU Health Sciences Libraries, self-migrated and supported,
but we purchased training from ByWater Solutions
rachel: rachel hollis, stevens-henager college, boise idaho; self hosted &
supported
SharonMoreland: Sharon Moreland, ditto to Mickey and Liz
DarrellUlm: BTW (migrated Feb 2007) - Started migration Feb 2006 :)
Liz Rea: Liz Rea, NEKLS (wizzyrea) NExpress has 30 libraries (in addition to
what mickey said)
Schuster: Great mix of people and I did have a note from one person that was
having problems getting in on the chat.
Schuster: Scott Kushner - Middletown NJ - I believe hosted by PTFS.
brendan: yes middletown is hosted by PTFS
brendan: we are interested in helping in any way possible
Schuster: Anything else before we move to #3 - KUDOS conference for 2010?
joetho: Vendors seem underrepresented in this meeting.
rangi: there are 2 of us :-)
brendan: well we've got two here which is a good start
joetho: Yes. Always forward.
Schuster: is that a good or a bad thing? I like KUDOS being vendor independant.
Liz Rea: I always thought that KUDOS was probably better for lack of a proper
corporate sponsor
Vicki: Yes, but we want support from vendors.
joetho: Good point.
brendan: we're all users first
sekjal: I feel the primary driving force behind KUDOS should be empowered users.
Liz Rea: sekjal: ditto
Schuster: OK Vicki do you have anything you want to talk about for the 2010
possible conference?
Mickey Coalwell, NEKLS: vendor involvement is welcome, vendor sponsorship not
so welcome, imo
joetho: In a perfect world, vendors would be on here chatting with us like
normal people in a normal open source environment.
sekjal: Vendors can do things that full-time librarians cannot
Vicki: Sure. We have two proposals so far.
Vicki: One from Portland State University and from Stow-Munroe Falls (thanks
Darrell).
Mickey Coalwell, NEKLS: Topics?
joetho: for the 2010 conference?
Vicki: SCLS will probably submit proposal for Madison.
rachel: hosting?
Vicki: Yes, for hosting.
Vicki: Big question: is there still interest in a 2010 users group in US?
sekjal: I've asked my higher-ups about hosting in NYC; no response yet
rangi: just fyi the dates for kohacon10 are now confirmed and the venue booked,
its october25-27
rangi: if that factors into your plans
Vicki: Thanks Chris! I think we are shooting for April.
Liz Rea: so as not to interfere :)
rangi: cool that works well
Mickey Coalwell, NEKLS: chris, what is the venue for kohacon10?
SharonMoreland: maybe charge someone from the US going to NZ as a spokesperson?
rangi: the wellington town hall
Vicki: I'm thinking we will put proposed US locations to a vote.
sekjal: one of the things we need to be conscious of with KUDOS is that we
don't come off as a break-away Koha group. I think we're all a little
sensitive to that right now
Vicki: Good idea Sharon.
rangi: im working on the conference site, but for now the info is all on the
koha wiki
Schuster: I hope soon... time is drawing near.
rangi: sharon: that is a great idea
sekjal: sharon: agree!
rangi: maybe we can even manage to wangle sponsorship for that person
Schuster: yes I have had a couple individuals already email me of concern about
a breakaway...
Schuster: Even using this venue for the chat was questioned rather than IRC. I
don't have a problem with using IRC now that I found an easy way for people to
get to it. My only problem with IRC is people's firewalls get in the way at
times.
rangi: yeah, perception is reality, so i think need to be careful to be seen as
being totally part of the wider community
Vicki: David--deadline for proposals is Dec. 15.
rachel: how can we involve our colleagues?
Schuster: So maybe we could even do a vote before ALA?
Vicki: I agree with you all about making sure we stay connected with wider
community.
Vicki: Yes, vote before ALA.
joetho: The "breakaway" term is inaccurate, in my opinion. KUDOS is an attempt
to give some cohesion to a project that was deeply fractured.
Schuster: Involvement - I think we need to get the board setup and figure out
dues and start touting KUDOS for membership.
joetho: but-- always forward.
sekjal: we just need to be clear, preferrably by putting things on paper, that
KUDOS is part of the Koha community, not in any way a substitute
Vicki: Right sekjal
Schuster: good point sekjal
Liz Rea: well we're really just a subset of the whole community
rangi: joetho: i think you are right, but i think need to be careful people see
it that way, ... me im totally for as many koha user groups as we can get
SharonMoreland: Agree with sekjal - utter transparency
sekjal: we're just a bunch of US-based users who want to work together with
other users in similar circumstances
Vicki: "subset" is a great way to think of it
rangi: how about a monthly newsletter?
Schuster: http://koha.org/cgi-bin/irc.cgi - is a really easy irc client that I
found today... Maybe we see about using it for the next meeting rather than
this?
Mickey Coalwell, NEKLS: transparency should address concerns about "breakaway"
which is both inaccurate and misleading, since we aren't breaking with anything
sekjal: I think working towards sending a delegate or two to KohaCon would be a
good step. Also, if any international community members want to attend virtual
KUDOS meetings, all the better
Schuster: OK any more information?? Think about what you could present at
KUDOS 2010...
Mickey Coalwell, NEKLS: will f-t-f KUDOS meeting incorporate virtual attendees
as a matter of course?
Vicki: we can use kudos.koh.org to post minutes, etc.
Schuster: yes - Kyle runs that. I plan on cleaning up the chat here and
emailing it to him and the lists to post.
SharonMoreland: Reports at KUDOS 2010
Mickey Coalwell, NEKLS: excellent
skushner: finally!
Schuster: We are just wrapping up I think.
joetho: re: 'breakaway' : It seems occasionally difficult, but I think it is
critically important that we present a calm and united front.
Vicki: Yay Sharon!
rangi: i think important that members of kudos participate in the koha irc
meetings also
SharonMoreland: Did I just accidently volunteer?
Schuster: I'll be in touch with the "elected" officers to setup another meeting
to discuss points needing to be taken - anything else?
Vicki: LOL. Yes Sharon!
Schuster: Vicki is contacting Nora about BPL time and possible tour.
rachel: like posting minutes, newletters, whatever
rangi: specifically the foundation forming meeting where HLT are reporting back
on their negotiations with Liblime for the return of community propery
rangi: that meeting is 3rd december 19:00 UTC
sekjal: schuster: I think that's it for the agenda. we just need to get our
notes up, and do any followup work.
rachel: great meeting!
Schuster: GREAT! I think this was a great formation meeting! Anything else?
rangi: will the minutes be published?
Schuster: Yes I will publish them to DEVEL, KOHA and KUDOS.
Mickey Coalwell, NEKLS: 19:00 UTC converts to 1:00 pm CST, I believe
Schuster: ALA so far.
Future meetings will be held on IRC as needed by KUDOS for the membership.
joetho: http://sekls.org/irc/ - easy link
rangi: http://wiki.koha.org/doku.php?id=en:events:meetings:irc_meetings:start
Wrap up about 3 pm.
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