see rfc 2418 - they are to keep a record as who is taking part in a WG's activities
keeping track of attendees is a basic part of any standards development organization's process Scott On Apr 23, 2012, at 10:04 AM, George, Wes wrote: >> From: ietf-boun...@ietf.org [mailto:ietf-boun...@ietf.org] On Behalf Of IETF >> Chair >> Sent: Sunday, April 22, 2012 10:31 AM >> To: IETF >> Subject: Future Handling of Blue Sheets >> >> 2. Scan the blue sheet and include the image in the proceedings for the WG >> session; and >> 3. Discard paper blue sheets after scanning. > > [WEG] Based on some other messages in this thread, there seems to be a lack > of clarity as to the full, official purpose of the blue sheets. Are they > simply to track generic participation levels for room sizing, or are they > also meant as a historical record of attendees to a given WG? It seems that > if they are being subpoenaed, and they are archived today, I tend to think > that they're meant to officially track attendees. I'd appreciate someone > correcting me if I'm wrong. > > If blue sheets are meant to be an official record, then technically we should > document handling/scanning/storage procedures for WG chairs and the > secretariat such that this scan will be admissible in lieu of a paper copy > for any subpoena or other court proceeding. But if we're honest, I'm not sure > that they're of much use as an official record either way. Do we have > procedures today that would prevent tampering before the paper copy ends up > in an archive box? And even then, blue sheets and jabber logs (for remote > participants) are still ultimately a best-effort honor system, and therefore > there is no guarantee of their validity. I can remotely participate without > registering for the meeting, and can sign into Jabber as "Mickey Mouse" just > as easily as I can sign the blue sheet that way. I can also sign as "Randy > Bush" or sign my own name completely illegibly. > > Could we simply do a headcount for room sizing, and treat the matter of > official attendee record for WG meetings as a separate problem? IMO, it's not > currently solved by the blue sheets, and I don't see that changing just > because we dispense with the paper copies in a box in a warehouse. > > Thanks > Wes George > > This E-mail and any of its attachments may contain Time Warner Cable > proprietary information, which is privileged, confidential, or subject to > copyright belonging to Time Warner Cable. This E-mail is intended solely for > the use of the individual or entity to which it is addressed. If you are not > the intended recipient of this E-mail, you are hereby notified that any > dissemination, distribution, copying, or action taken in relation to the > contents of and attachments to this E-mail is strictly prohibited and may be > unlawful. If you have received this E-mail in error, please notify the sender > immediately and permanently delete the original and any copy of this E-mail > and any printout.
