NEISA,
Is there an update? Can we have a NOR? The PCCSC Qualifiers are this weekend and we need some details to make travel arrangements on Monday morning (it's a long flight for Hawaii). Is there housing provided for teams? Do you need numbers? I have a PCCSC ExComm Meeting Saturday night at St. Francis YC during our qualifier and they are going to ask. Thanks Danielle Richards President Pacific Coast Collegiate Sailing Conference UC Irvine Sailing Team 619-322-7512 [email protected] -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of Fran Charles Sent: Monday, February 09, 2009 1:10 PM To: [email protected] Subject: [NEISA] Spectacular Semis in Boston Dear NEISA- The western semis at Harvard and the eastern semis at MIT will be hosted simultaneously at the Fan Pier in Boston Harbor on May 2 and 3. Thirty-six teams from around the country will compete on two separate race courses in Harvard's and MIT's fleets of FJs. It is an enormous undertaking and we would greatly appreciate assistance from all corners of NEISA. Sailors, parents and interested folks who want to help make this a high water mark for collegiate sailing in the country are encouraged to volunteer. The 70' Volvo Ocean Race boats will be out of the water on cradles and the Pier will be abuzz with food tents, alumni get togethers and about 400 collegiate sailors. Stadium bleachers and a Big Screen will be available for us. Again, we need your help to make this a memorable event for all. Another great line on your resume? Please write us back in the coming week with what you'd like to get involved with and we'll try to get all the positions filled in the next 2 weeks. Many thanks. Franny Charles and Mike O'Connor, Your Event Chairs Matt Lindblad, Bern Noack, Matty Cohen ___________________________________________ Semi- Finals Organizational Needs Budget Manager- Track all expenses. Coordinate receipts of sales by credit card as well as cash/ check. Arrange for payment of caterers/ T shirts/ gasoline as needed. Housing Coordinators- Develop and maintain a list of available host families in a similar geographic region for visiting teams. Develop a list with contacts and room rates of hotels in Boston, Newton, Cambridge, Quincy. Arrange housing opportunities with parents of college sailors from local area- must seek out help from neisa teams. Seek out assistance from active sailors at Cottage Park YC, Winthrop Frostbite, Boston Sailing Center and Mass Bay high school sailing league. Many parents will want to come to Boston so all requests should try to get filled. This is going to be tough as there is an orthodontists' convention at the new convention center and 8000 rooms have already been booked on that weekend alone in Boston! Prepare info for timely responses as they get requested. Security for Competitors Gear tent and dock area access- Must arrange a system which prevents non-public access to this tent and dock area. Wristbands for competitors and coaches/ different color for dinner on Sat night. Organize a rotation of volunteers who can help manage this. Uniforms and T shirt sales- Dif color T shirts for all event volunteers? Perhaps, pinnies with our event branding on them or referee pinnies if available from other sports programs? Tshirt sales for competitors. An event branding is being completed right now and we will be in a position to sell event shirts with entry. Sizing, competitive bidding, delivery and distribution must be coordinated for all competitors, volunteers and sales to spectators must be possible as well. Dinner- Manage tix sales with entry as well as sales on Saturday. We will bring food sponsors to the caterer to help reduce costs and increase margin for us. Security for food area must be rigid. Must also be able to produce receipts for those purchasing. Motorboat coordination- Race management, jury, photo boat, VIP spectators (if sponsorship). Fueling and payment arranged nightly with MIT/ Harvard credit cards. Proper tie off in evenings, delivery on Friday afternoon and return on Sunday to home docks. FJ Boatswain- Coordinate extra gear for sail or boat break downs. Tools, tillers, pintles, pins, line, etc. Adjust rake in BC spare boats so that one is exactly like an MIT set-up and the other identical to Harvard's. Must be available at morning rig and every rotation as well as ready to fly out onto the water. Media Coordinators- Arrange for commentary persons for both race courses. Lifeguard chairs or a scissors lift bucket for visibility? Call starts, OCS, mark roundings, finishes, etc. Work with Premier Racing for mic and sound system needs. Colorful writing skills needed for continuous updates on website. Coordinate live camera feed to Big Screen in viewing area. Boat, driver, camera person. Premiere has the camera and the big screen. Replay action during dinner in the food tent area? Nat Taylor (neisa web master) from Conn will upload all info to web site at collegesailing.org Alumni Tent Rentals- A leader is needed who wishes to organize alumni get togethers for sailing alumni of all competing colleges in the local area. Tent space may be rented and the caterers are on site to help make this a memorable event for the competitors to meet their alumni and families. A potential revenue source for our event, also. Head of the Charles Rowing events have done this for years. Scoring- Dayan Paez (Professor FleetTrack) most likely to lead. Must coordinate with media person for synch with big screen on site. Media writers must stay up with the immediate postings. Lunch Coordinator- Coordinate and Distribute lunch to all race official volunteers both on shore and on the water. Establish a distribution system so nobody gets forgotten or over-looked. Assure prompt delivery. Set up and paid for in advance. Race Committee Equipment Coordinator- Address all buoy and anchoring requirements. Harvard buoys should have Harvard stickers on them and MIT should have MIT on them. All marks should be clean and with adequate ground tackle- little mushrooms with a good amount of chain. Pin end of starts should be large pink and all finish buoys should be bright green. Other turning buoys should be consistent in size and color. Starting systems and back up should be available, large X Flag and an I flag for each boat. Finishing boat- Two or three persons in each boat with an orange flag for all finishes at locations other than at the start area. One calls, one records and one radios in for instantaneous update to scorers in media trailer. Mark boat Tweaker/ Safety- One for each course High Speed, quick hands and able to maneuver buoys expeditiously when called upon by PRO. Regatta Communications Supervisor- Select and keep charged all Harvard and MIT VHF radios. Develop and distribute a comprehensive list of all key persons cell phone numbers. _________________________________________________ neisa mailing list [email protected] http://www.collegesailing.org/mailman/?listname=neisa
<<attachment: winmail.dat>>
________________________________________________ icsa mailing list [email protected] http://www.collegesailing.org/mailman/?listname=icsa
