You should create your three-split transactions in your invoice, instead
of doing this in the account register. When you assign payment to the
invoice, the existing transaction will be overwritten with an entry in
the account payable, and the split will apply automatically in the AP.
Hope this helps..
Cheers! --ND
On 12/27/24 10:09 PM, Jim DeLaHunt wrote:
Hi, folks:
I have used little bits of the business features of GnuCash for a long
time, but I don't know them well. I just tried to assign a Paypal
transaction as a payment, and it looks like GnuCash changed the
transaction in ways I don't understand.
I had an invoice for a customer. The invoice was posted, so my
accounts receivable account had an entry for that invoice.
The customer paid me using Paypal. Paypal deducted a service fee. I
entered a three-split transaction in GnuCash:
Debit $X Asset:Paypal account, where $X is the gross amount of the
invoice
Credit $Y Expense:Fees account, where $Y is the service fee Paypal
charged
Credit $(X-Y) Asset:Accounts Payable, where $X-Y is the net amount
received
I selected this transaction, brought up the context menu, and selected
"Assign as payment…". A dialogue appeared. It had the amount $(X-Y)
filled in, so I changed it to $X. It had the date of the Paypal
transaction. The invoice was in the Documents list in the centre of
the dialogue, so I selected that. I pressed the [OK] button.
Now, the transaction was changed. It had only two splits:
Debit $X Asset:Paypal account, where $X is the gross amount of the
invoice
Credit $X Asset:Accounts Payable
My split with $Y for the service fee was nowhere to be found. Also,
the Description for the transaction, and the Notes on each split, were
changed to just have the customer name.
Q1. Is this the expected behaviour?
Q2. What does the "Assign as payment" of a payment transaction to an
invoice actually do? The GnuCash manual, section 7.6. "Process
Invoice Payment", says what steps to take to perform an assignment,
but it does not explain what GnuCash does in the course of the
assignment. It does not lead me to believe that it will rewrite a
transaction, and discard splits.
Q3. What is the correct way to enter a transaction which pays an
invoice and incurs service fees? Should I always create the
transaction with "Process Payment…" from the business features if it
will eventually be part of an invoice payment? Is there a way to make
an existing transaction an invoice payment without losing what I put
into the transaction?
Q4. If I have an invoice marked PAID, how do I see which transactions
are assigned as the payments for that transaction?
I am using GnuCash 5.8 on macOS Sonoma 14.7.2. The transaction and
invoice in question were entered years ago, but I never bothered to
assign the payment to the invoice until now.
Colour me confused.
—Jim DeLaHunt
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