Thanks for this detailed response, Jim. Indeed I'm trying to imitate the Quicken "Class" field, which I believe is the same as a tag. I'll delve into the matter Monday. I appreciate the kind welcome and advice.
Sincerely...Gary Kulp ---- On Sat, 07 Dec 2024 17:17:24 -0600 Jim DeLaHunt <list+gnuc...@jdlh.com> wrote --- Hello, Gary, and welcome to GnuCash! On 2024-12-07 12:45, Gary Kulp wrote: > I'd be appreciative if someone could illustrate how to account for income and > expenses from multiple business locations.... Firstly, let me acquaint you with a clarifying question that appears frequently on the gnucash-user list. Are you asking for accounting advice, or how to implement an accounting approach using GnuCash? For accounting advice, the answer depends on what information you are trying to capture, what the rules are about taxes and reporting in your jurisdiction, and the accumulated wisdom of accounting experts; and how all the above applies to your specific situation. An internet-wide email list has a hard time doing justice to that. You will get better accounting advice from an expert who can ask about your situation and who knows your jurisdiction, than you will from GnuCash user. Secondly, one obvious accounting approach is "tags": have a chart of accounts like you give in your example, with income breakdowns and expense breakdowns (called "accounts" in GnuCash), and then apply a "tag" to each transaction which indicates the city to which that transaction applies. This gives you a two-dimensional information structure: you can report by income or expense account to get answers for all cities, or filter by tag to get results for a single city. GnuCash has no direct support for tags on transactions. You can find out about past discussions on the subject in various places: * "[GNC] The equivalent for Quicken Tag" thread, from gnucash-user list archives, April 2024, <https://lists.gnucash.org/pipermail/gnucash-user/2024-April/111727.html> * "Gnucash: Tags/ Multi-category" Q&A from Personal Finance StackExchange<https://money.stackexchange.com/q/91029/7867> (Note: I have not reviewed these answers, they just looked relevant in a web search) * "Custom Reports for GnuCash 5.x", code for GnuCash reports which approximate Tags behaviour <https://github.com/dawansv/gnucash-custom-reports> (Note: I have not used or even reviewed these reports, so I can't vouch for them as useful or not) Thirdly, without approximating tags, the obvious way to implement accounting for different salons in different cities, or different projects in general, is to layer the cities into the income and expense breakdowns. You might end up with an account structure like: Income Haircuts Dallas Los Angeles New York San Francisco Seattle Hair Coloring Dallas Los Angeles New York San Francisco Seattle Product Sales Dallas Los Angeles New York San Francisco Seattle Expenses Rent Dallas Los Angeles New York San Francisco Seattle Utilities Dallas Los Angeles New York San Francisco Seattle Cost of Goods Sold Shampoo Dallas Los Angeles New York San Francisco Seattle Scissor Sharpening Dallas Los Angeles New York San Francisco Seattle Hair Coloring Product Dallas Los Angeles New York San Francisco Seattle Sub-contractor Wages Dallas Los Angeles New York San Francisco Seattle Then you can define a GnuCash custom report which selects just the accounts relevant to one location, to get the breakdown of activity for that location; and another report which selects the income and expense breakdown parent accounts, to get activity for all locations. Information about defining custom reports is in the GnuCash Manual and in the Tutorial and Concepts Guide. I recommend you giving those a read. Best regards, —Jim DeLaHunt _______________________________________________ gnucash-user mailing list mailto:gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All. _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
