My first question would be: "Why did you set up individual sub-accounts in A/P?"
(*manual* entries would benefit from individual sub-accounts for each vendor, but the Business Features can keep track of all bills, payments, credits, etc. You also get special reports included so you can track those things for each vendor separately)
For the posting account visibility issue, that would be solved by just posting to A/P rather than a sub-account.
There's no need for special accounts for projects. You can of course take that route, but it can get messy fast. Alternatively, you can run several reports using a filter and put that filter 'tag' text some place in your transactions. There is also a special user-contributed report that implements this a bit more specifically. (you can find it here on the list)
For payments, again, you're making this harder than it needs to be. Everything should post between the payment source and A/P. You search for the Vendor to apply the payment.
In short, your problems are 'you are doing it the hard way'. (and maybe not even the 'right' way, at least as the feature was intended to be used)
Take some time with the Tutorial open while you work through the steps. Follow that as-is first, so you get a grasp of how GnuCash is designed to work. Then if you can't do something you want, ask here. The solution might be simpler than trying something labor intensive like tracking 40 A/P sub-accounts.
With regards to the toolbar button, that is indeed interesting, and worth an RFE (Request for Enhancement). That button *does* show up if you are viewing a Bill, but only then. (I thought both were always visible at one time, but I could be misremembering)
Regards, Adrien On 11/3/24 10:03 AM, Geoff Jankowski via gnucash-user wrote:
Hi all, Bearing in mind I may not have set my system up correctly, I am posting some observations on the vendor posting to see if I can amend how I currently process my invoices or if it requires some code tweaking. I am using GC Business to track costs on the new house I am building. I am not invoicing, only posting vendor bills and have set up about 40 vendors on the system. Each one has an a/c payable in their name as a sub -account of an account called 15rsb accounts payable (15rsb being the project name). POSTING When I post the bill, I cannot see the account payable it is going into as the window is not wide enough to show all of: 15rsb accounts payable: supplier name So every time I have to extend the window to the right. First question, how do I set the default window size for this and any other window I would like to amend please? The drop down of suppliers is easy to see and is listed alphabetically (after the 15rsb accounts payable: prefix). PAYMENT PROCESSING When it comes to processing the payment, the same issue arises with the dialog box window size so I cannot see what (if anything) is auto-selected. When I enter the vendor, even though I have posted previous bills to them and a link established, the a/c payable account for the vendor is not auto-selected. Worse still, when I try to select the vendor, the list is not alphabetical but listed in the order they were generated making it difficult to locate the account I want. Great as a memory exercise as I get older but a bit of a pain when I am in a hurry. Also, If I am in the register for a particular sub account and try to assign a payment the window opens and selects the a/c payable account, but not the vendor. When I enter the vendor, the ac payable account disappears and I have to select it again (from the non alphabetical listing). NEW BILL ICON In a standard register (say, bank account) the toolbar has an icon for a new invoice (which I do not use). Is it possible to replace it with an icon for a New Bill or just add a further icon for the New Bill? If so how? I cannot find any way of adjusting the visible tool bars (and perhaps there is no way to do it for a very good reason I am unaware of).
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