Hi!
This should be a simple question, with a simple answer.
Let's imagine that a customer purchases computer repair services from a
vendor on 2024-10-27, for $200.00, due in 30 days. There are no taxes
involved. The vendor will give a 10% discount ($20.00) for early
payment.
Let's assume, for simplicity, that the customer has these starting
Account balances:
$0.00 Liabilities:Accounts Payable
$0.00 Expenses:Repairs:Computer Repairs
$200.00 Assets:Current Assets:Checking Account
The customer uses GnuCash Version 4.13, from the default package
repository in Debian 12 GNU/Linux. He enters the bill from the vendor
using: Business -> Vendor -> New Bill. This results in:
$200.00 debit to Expenses:Repairs:Computer Repairs
$200.00 credit to Liabilities:Accounts Payable
Then, later the same day, the customer pays the vendor $180.00 from his
checking account.
This results in:
$180.00 debit to Liabilities:Accounts Payable
$180.00 credit to Assets:Curent Assets:Checking Account
Since he has a $20.00 discount for early payment, he now owes the
vendor nothing.
So, how does the customer enter the transaction(s) in GnuCash?
If he uses Business -> Vendor -> Find Bill -> Process Payment, entering
a Payment amount of $180.00, the result is :
$180.00 debit to Liabilities:Accounts Payable
$180.00 credit to Assets:Current Assets:Checking Account
The Asssets:Current Assets:Checking Account balance is now $20.00,
which is correct.
But the Liabilities:Accounts Payable balance is $20.00, which should
not be correct, as the customer received a $20.00 discount for early
payment.
But if the customer instead uses Business -> Vendor -> Find Bill ->
Process Payment, entering a Payment amount of $200.00, the result is :
$200.00 debit to Liabilities:Accounts Payable
$200.00 credit to Assets:Current Assets:Checking Account
The Accounts Payable balance is now $0.00, which would seem to be
correct, as the customer now owes the vendor nothing.
But the Checking Account balance is now $0.00, which would of course
not be correct.
So, what is the correct way to handle this situation, so that these
account balances result:
$0.00 Liabilities:Accounts Payable
$20.00 Assets:Current Assets:Checking Account
$200.00 Expenses:Repairs:Computer Repairs
???
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