The 'correct' accounting way is to never edit an existing transaction,
but instead, issue a 'correcting transaction'. This could be for the
difference, or it could be first, a reversing transaction, and then the
correct transaction. Which is used depends on various factors beyond the
scope of this message and may well depend on the laws of your local
jurisdiction. Your question on correct method, is an 'accounting
question' not a 'how to do the correct thing in GnuCash question'. We
can't give official accounting advice here.
With that out of the way...
Editing the date of an invoice is possible, but you have to un-post it
first, make the change, then re-post.
If you are issuing a new invoice, date it however you like when creating it.
But I'm a bit perplexed as to your chosen solution. You indicate the
client *overpaid*. Why would you issue an invoice to *charge* them the
difference? They paid you more than they owed. They now have a credit
with you. You owe them, not the other way around. You can carry this
credit on your books until their next invoice, and apply it as needed,
sending them a notice for the remainder. Or you can refund it.
Also, an over-payment doesn't cause your books to be unbalanced or
unable to reconcile.
Did you enter the payment correctly as an over-payment?
If so, you should be able to reconcile your affected account.
(checking?, otherwise, what accounts are you having trouble reconciling?)
If not, then you can either edit the payment, or delete and re-enter the
payment, (or reverse it, then enter a correct one) and then reconcile.
There is no need to mess with the invoice at all.
Regards,
Adrien
On 7/7/24 4:38 AM, Michael Campbell wrote:
I was just reconciling the last quarters books and could not get the damn
things to reconcile. I finally tracked it down to a client overpaying on an
invoice by a small amount, transposing some digits on the invoice.
Now I am no accountant.
I thought I could fix the books by just sending the client another invoice of
the difference, with a nice funny charge.
Is there any way I can change the date of an invoice in GNUCash to last month
to reconcile to the bank statements?
Is there a more correct accounting way to correct this?
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