Liabilities and Accounts Payable are not Equity type accounts so they
don't belong there. They both are of type 'Liability' generally and
belong in that part of the tree, but specifically, the Accounts Payable
account is the special type 'Accounts Payable' in the GnuCash Edit
Account dialog.
Fix that, try again, and then get back to us if you still have issues.
If your business passes through taxes to you personally, then you most
likely only need one set of books (one book file in GnuCash) but that
answer really depends on the requirements of your local jurisdiction.
You'd need official professional advice on that point, and this is not
it, and neither is this the forum for it. But we can help with 'how to
do it' once you know what it is you are required/allowed to do.
Regards,
Adrien
On 3/9/24 5:10 PM, Tim via gnucash-user wrote:
I started down the path of setting up accounts payable to hold the bills that
my sole proprietorship sends to me which I then pay. I created a first bill,
assigning the line items to various expense accounts in my personal books,
which is where I want those line items to be allocated. I'm apparently running
into a problem where GNU cash insists on having the complete business system
set up before you can use any part of it. And then it seems to be set up
assuming that the business accounts are all for the business and are completely
separate from my personal accounts. I tried to put liabilities and accounts
payable under my personal equity account and then tried to post my first bill
to accounts payable but the gnucash wouldn't let me do that. It wouldn't let me
choose any existing account it wanted me to create a new one. When I created a
new account under accounts payable then the account type field was unavailable.
I was not able to select any account type for the accounts payab
le subaccount. So I'm apparently trying to pervert the design that was intended by the authors of good gnucash.
My first dumb question as if I set up a separate set of books for my business
to hold the accounts receivable for the business which will consist of its
bills to me, that I don't see how I can assign the line items in that bill to
accounts in my personal books which was the whole point of the exercise from my
point of view.
I was hoping there was a way I could set up accounts payable that would hold
bills inside my personal books with line items that referred to expense
accounts in my personal books. Is there a way to do that and I'm I just not
seeing it?
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