This is as much an accounting question as a GnuCash one but how one
does this depends on the sofware's capabilities so it makes sense
to ask here.
Our church has two main accounts (as in places where money is kept), a
current account at a bank, and a 'building fund' kept in a building
society savings account.
I run two separate instances of GnuCash, one for the current account
and one for the building fund. Both of these are run on a 'cash
accounting' basis so the balances in GnuCash exactly match the
statements from the bank and building society.
I need to have a way to record payments that go 'through' the current
account but which are actually building fund transactions. For
example if we have a fund raising event the cash has to go into the
current account (can't pay cash direct into the savings account) and
similarly in the opposite direction we often pay building maintenance
costs with a cheque from the current account and need to transfer
money to cover that from the building fund.
Thus, every so often (say monthly) I will need to do a sum that works
out the amount owed either way and do an on-line transfer one way or
the other. What sort of expense/income should this be and how do I
record which transactions (already recorded) it balances out?
For example we might have 'income' into the current account as
follows:-
Scarfe Trust for roof 750.00
Talk and Tea collection 205.00
Tea concert 410.00
Carol singing 35.00
Then I need to make an 'expenses' payment out of the current account
to the building fund of 1400.00 but it needs somehow to reference the
above income to show where the amount came from.
Has anyone any experience or ideas of how to manage this?
--
Chris Green
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