Good Morning from an even wetter but warm (14.5 C) Wales
Thank you all for your further thoughts and useful suggestions. For the
benefit of any following Newbies I will quickly summarise what I think
one needs to know about Split Transactions.
1. The Help System does not yield useful guidance but it is there
if one knows where to look: §6.4 Multiple Split Transactions
[https://www.gnucash.org/docs/v4/C/gnucash-help/trans-multi-enter.html
<https://www.gnucash.org/docs/v4/C/gnucash-help/trans-multi-enter.html>
]
2. Separate out your spilt transaction source documents into a
batch and then post them all together.
3. Before starting go to Edit\Preferences\Register Defaults and
select Auto-Split ledger
4. For an example try Tesco £15.20 to be split into Groceries
£11.50 and Dog Food £3.70.
5. Enter Tesco in the Memo column and then hit Tab which wil take
you to the next (brown) line. Enter 15.20 in the 'Withdrawal' (Credit)
column. Note that the Account column now shows the name of your Bank
Account.
6. Tab to the next line and enter Dog Food in the Memo column and
hit Tab
7. Your cursor is now in the Account column. Click on the drop down
list and select the account in which you record Dog Food.
8. You will notice that there is 15.20 in the 'Deposit' (Debit)
column. Hit Tab and then enter 3.70
9. Hit Tab 3 times to get to the Memo box on the next line down.
Enter Groceries then Tab to the 'Account' column.
10. Use the drop down list to find the account under which you
analyse Groceries.
11. Since Groceries are the remainder of the invoice amount you will
see that the 'Deposit' column shows the right amount. When there are
more analysis items simply Tab to the 'Deposit' column and enter the
amount for the next analysis. Carry on with that process until there no
more un-analysed parts of the invoice.
12. Finally, hit return.
Having posted up your batch of split transaction invoices go back to
Edit\Preferences\Register Defaults and select Basic ledger. This will
hide the extra lines that are shown when doing split transactions. This
gives a 'cleaner' display for non spilt transactions.
To find out what can go wrong and how to fix it scroll though this
thread.
End of Suggestion.
My thanks go out to everybody who has contributed to this thread. I am
pleased to report that this learning has been well practiced as I set
out to reconcile the bank. What showed up was that Quicken had been
randomly (or more correctly haphazardly) losing transactions. That
accounts for the odd results I was getting that warned me it was time to
give up on Quicken after 36 years of use. Happily I was able to fill in
many of the gaps then drop in a big 'adjusting balance' to get the
accounts and the bank statements to align. Hopefully my record keeping
should be more normal from now on.
Regards
Pete
------ Original Message ------
From: "Adrien Monteleone" <adrien.montele...@lusfiber.net>
To: gnucash-u...@lists.gnucash.org
Sent: Sunday, 18 Dec, 2022 At 22:14
Subject: Re: [GNC] Splitting a Transaction (Newbie Question)
Indeed, §6.4 Multiple Split Transactions, particularly steps 10–15 cover
this.
https://www.gnucash.org/docs/v4/C/gnucash-help/trans-multi-enter.html
<https://www.gnucash.org/docs/v4/C/gnucash-help/trans-multi-enter.html>
Regards,
Adrien
On 12/18/22 4:04 PM, Adrien Monteleone wrote:
Though I also suspect this is covered in the Documentation which gets
rare attention from new users. (I'll have to drag that up to confirm
myself.)
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Dr Peter Cuthbert
Creuddyn
Coedlan Y Plas
Llangawsai
Aberystwyth
Ceredigion
SY23 1HJ
01970 623 447
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