You can create such a liability account though you'd have to run a
separate Account Report on it and later combine it with a Customer
Report outside of GnuCash. (in a spreadsheet) And when you record
pre-payments, you have to do them manually in that Deposits account,
then later, 'pay' the invoice with the Deposits account balance using
the Process Payments feature.
I used to do it this way, but reverted to simply doing normal
pre-payments for ease of generating reports. It is easy enough to see
the pre-payments with an A/R Aging or individual Customer Report. (that
is if they exceed posted invoices. If not, technically, they aren't a
liability)
Negative A/R *is* a Liability because it is a contra-balance in an asset
account.
Regards,
Adrien
On 2/5/22 4:52 PM, Keith Fetterman wrote:
Is there a way to configure GnuCash to enter customer pre-payments a “Customer
Deposits” liability account under the “Liabilities” account and have the
pre-payment appear in a customer report?
Currently, when you enter a customer payment as a pre-payment it appears as a
negative amount in the accounts receivable account. I would like pre-payments to
entered into a “customer deposits" liability account so they appear as a
liability to the company. When I pay the customer invoices, I can pay them from the
“customer deposits” liability account.
I experimented with using a Customer Payment to enter the payment into the AR
account then use a journal entry between the AR account and the “customer
deposits” liability account. When I pay an invoice from the “customer
deposits” account, I get two payments in the customer report.
I can create transactions between a bank account and a “customer deposits”
liability account to represent the customer deposit, but it does not appear in
a customer report. It would be nice to have this shown in the customer report.
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