The normal process payment function only splits for the invoices/bills
selected. So if you are paying one invoice, you get one payment split
and one AR/AP split.
If you are paying multiple invoices, you'll still only have one payment
split, but one AR/AP split for each invoice/bill.
If additional splits were part of the real-world transaction, you have
to add them manually, ideally from the payment (source) account
register. (not AR/AP)
For example, I keep a jar of loose change and don't count that as part
of my 'cash in wallet'.
When I pay a bill in cash, I use the usual Process Payment for the exact
amount.
Then I edit the transaction to change the cash split to be the actual
whole dollar amount I tendered, then add a debit split to my coin jar
for the loose change. I've had some issue in the past with tracking down
some cash discrepancies, so I record the actual tender amount, and I add
a cash debit split for any cash change received. Now I can trace the
actual currency flow if needed. This has helped me resolve a few errors
or lapses in memory if I don't get to enter transactions right away.
-----
And I agree on the 'starting point' and always enter any transaction
from the source account register. Life is much simpler that way.
Regards,
Adrien
On 10/2/20 10:10 AM, Michael or Penny Novack wrote:
On 10/2/2020 12:18 AM, Paul W via gnucash-user wrote:
Stan,
I see what you are saying. Practically I think I need to process the
invoice payment twice, first part payment (80) to Accounts Receivable
then another payment (20) to Assets: WHT. But I don't seem to have
this ability in gnucash because when I process an invoice payment in
the 'post to' box only has Assets: Accounts Receivable as an option in
the pull down menu. Help!
Paul
I don't use the business features so don't know if this is your problem.
BUT -- it is always harder to enter a split transaction when starting
from the "wrong" place. By wrong, in this case, I mean in the case of a
one sided split, starting in an account other than the non-split side.
When you are processing an invoice payment (when entering that) CAN you
split? << others using the business features need to jump in here and
say one way or the other -- for example, if you received one check from
a customer that was intended to cover two invoices, could you enter
that, and did that involve "split"? >>
If the answer is yes, then what I suggest is that you learn how to enter
a split transaction when you are starting from the "wrong place". Those
of us who are keeping books for non-profits that sell "stuff"
(fundraising) probably know how to do that since in entering the
transaction involves "cash", "sales", "cost of goods sold", and "goods
inventory" << split on BOTH sides so there can be no "right" place to
start >>
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