I forgot to mention, it is okay to use the Process Payment for pre-payments, but you’ll still need to link that to the posted invoice to clear it. Simply use Process Payment again after posting and select both the pre-payment and the invoice. GnuCash will use up the portion it needs to cover the bill and leave the rest as a pre-payment for the next one.
Regards, Adrien > On Apr 30, 2019, at 8:09 PM, Adrien Monteleone > <adrien.montele...@lusfiber.net> wrote: > > Be certain not to manually enter pre-payments into AP. Ideally, create a > Current Asset account called something like ‘Pre-Paid Expenses’. (and make > subs for each such service if you have more than one) > > Enter the payments between your cash/checking/card account and this pre-paid > expense account. > > When the bill comes in, post it. Then process a payment for it using the > pre-paid asset. > > This is common with many tech services (such as web hosting) and insurances. > Some are billed later, some are billed and paid up front and expensed as you > ‘use them up’ each period. In that case, you can accomplish the expense with > a Scheduled Transaction if you like. > > Note, you don’t have to involve the Business Features if you don’t want to. > But be sure if you are using it, not to manually edit AP. (or AR) > > Regards, > Adrien > >> On Apr 30, 2019, at 4:16 PM, David Burleigh <david.burle...@saphar.net> >> wrote: >> >> I have a vendor (a VOIP service provider) that requires prepayments for >> all services. So the way I have been doing this is to process a payment >> to that vendor, which gives me a credit balance with them. Then, at the >> end of the month, I post a bill from that service provider for the >> total cost of the services used during that month, which is less than >> the credit balance I have with that vendor. But the next time I start >> up GnuCash, the "Due Bills Reminder" pops up and shows me that "unpaid" >> bill, which is in fact "paid" out of the credit balance. >> >> So, my question is, how can I make those reminders go away? Or is there >> a better way to account for these transactions? _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
