On Wednesday, 19 September 2018 01:35:58 BST johneire31 wrote: > Im new to this program and really need a hand. I have read the manual and > tried a good few searches also. > > My issue is to do with billing. > > Ok, I have a set of business accounts up an going. > I have set up vendors > I enter a new vendors bill, add all the details and select expense: > stationary as the as expense account. the amount is $34 > > I then post it and I have set up the A/P payables under liabilities and all > seems well. > > Here is where I get confused. I look at the chart of accounts and go to > Liabilities - Payables and the transaction is listed as a bill which makes > perfect sense. > > I then go an pay invoice and transfer from checking account. The result is > that in payables its stated as a payment and the amount is deducted from > payables and this too makes sense. > > Now, when I go to the expense account: Stationary the transaction is listed > as -$34 in red. Why does it not reduce this expense account once I make a > payment similar to what it did in payables? and why is it a negative > balance? > > Is it meant to reduce the expense account or does the expense account just > keep add up all the transactions that are put in it? >
Hi, Welcome to Gnucash & the list. Yes, the expense categories act to total up what you have spent on any given items. You swapped £34 cash at bank for £34 of paper products. It just went through an intermediate stage of "I owe this person" in A/P. You've still spent the money. Next time you buy envelopes, the Expense Account will increase to perhaps £49 - your total (ie year to date) expense that you can claim against your tax bill in due course. as to the red expense total, check the preferences: Accounts Tab -> Reversed Balanced Accounts -> suggest setting to Credit Accounts - see if that helps. HTH, Maf. _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
