My thanks to all respondents. It is finally making sense to my befuddled brain. However I have one more spanner in the works. I had already transferred funds from my Current Assets:Bank account to Expenses:Staff. My Bank account has been reconciled. What, if any, process is available to transfer the forward payment funds from Expenses:Staff to the newly created Current Assets:Forward Payment Credit account without messing things up, or would I need to delete the original transfer and re-enter it to reflect the new process? Thanks again for all your patience. Cheers
On Fri, Jun 29, 2018 at 12:13 AM, Stephen M. Butler <kg...@arrl.net> wrote: > On 06/28/2018 12:25 AM, Tony Vanson wrote: > > Thank you for your quick response. My Staff account is set up as an > Expense > > not as an Asset. In this particular case would I need to set up a new > > account Current Assets:Staff - as a child account under Current Assets? > > Cheers > > I would set it up as an asset. Even if you physically handed them the > cash and they physically put it into their wallet for future > disbursement as needed, it is still your asset. If anything is left > over when you return it would come back to you for put back into the bank. > > I presume you will get periodic statements about how that asset is being > disbursed so you can make the appropriate entries to transfer funds to > the appropriate expense accounts (just like you do now, except the asset > side is not the bank but the "staff accountant"). > > That way you could notice if the funds were running short and do online > banking to send more funds to that person. > > On Thu, Jun 28, 2018 at 2:08 PM, Maf. King <m...@chilwell.net> wrote: > > > >> On Thursday, 28 June 2018 07:53:02 BST Tony Vanson wrote: > >>> Hi all, > >>> Hopefully someone can advise me how to treat the following problem > which > >>> stumps me. > >>> I am using GNUcash 2.6.18 on Windows 10. > >>> I shall be away for several months and have transferred credit from my > >>> Savings account to my Staff account with a lump sum amount for her to > pay > >>> her Salary, Electricity, Pool chemicals, Internet access etc, on the > due > >>> date. All these are set up as expense accounts. > >>> All accounts, apart from her Salary and Internet access, are variable > in > >>> amount and payment date. > >>> I assume that I have to split the lump sum to the various accounts as > >> they > >>> are paid or is there some other method? > >>> I also need to take into account that the payment I've made to the > Staff > >>> account may be too small or too large. > >>> Any enlightenment to a personally perplexing problem would be greatly > >>> appreciated. > >>> P.S. I only use GNUcash for my personal information and does not have > any > >>> taxation or other legal requirement. > >>> Cheers > >> Hi Tony. > >> > >> Do you have accounts in GC that represent your Savings account & Staff > >> accounts? > >> > >> To me it seems that you should let GC reflect reality - you've got a > >> transaction from Assets:Savings to Assets:StaffAccount. as the payments > >> are > >> made, you have transactions between Assets:StaffAccount & expense > accounts > >> as > >> appropriate. (presumably, you could be emailed details of payments made > to > >> keep your GC up to date?) > >> > >> If, on your return, you have balance left in Assets:StaffAccount, just > >> record > >> a transaction putting it back into savings. > >> > >> HTH, > >> Maf. > >> > >> > >> > >> > >> > > > > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > If you are using Nabble or Gmane, please see > https://wiki.gnucash.org/wiki/Mailing_Lists for more information. > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > -- *Tony Vanson* *The older I get,* *the better I was* _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
