Matt,
I have to admit that I misread the tally; I did not see that the first $500
(AllocatedCash) was balancing the others. My apologies.
I'll let you and Adrien work this out, since I don't have a lot of background
in this.
David
On Wed, Jan 31, 2018 at 8:58, Matt Graham<matt_graham2...@hotmail.com> wrote:
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Hi Dave!
Yep, that is pretty much the conclusion I’ve come to. Not sure what you are
asking about in “where are you balancing the funds”. The Cr and Dr are balanced
in the example. Maybe you are asking the location in the hierarchy for the
accounts? It all goes up to the root account “Assets”. For this idea, I had
Current Assets, Fixed assets, and Allocated Assets. All the little allocation
accounts were stored in the Allocated Assets branch.
They were balanced by a single account under current assets called
“AllocatedCash” (as per the example below). This is the weird one – a negative
asset account that reflects how much I SHOULDN’T spend out of current assets
unless I am spending on my allocated causes.
As per Adrian’s discussions, if you are spending out of the account that you
have put your sub-account into, then there are less splits and it is far easier
to understand. Using Adrien’s idea, at WORST you have a couple of transactions
that are just as complex as every transaction the other way – but this is only
in the rare event that you spend out of a different account from that which
your sub-account is in.
I still haven’t fully wrapped my head around Adrien’s most recent email, so
that could create some more “Aha!” moments too.
Thanks and regards,
Matt
From: David T.
Sent: Wednesday, 31 January 2018 2:31 PM
To: matt_graham2...@hotmail.com;Adrien Monteleone; gnucash-user@gnucash.org
Subject: RE: Subaccounts [WAS Re: Future allocated money vs Budgets]
Matt,
I see one huge problem: where are you balancing the funds for the allocated
accounts? They need balancing, and once you add something to balance them, you
might as well male them Subaccounts of checking anyway.
Cheers,
David
On Wed, Jan 31, 2018 at 4:06, Matt Graham
<matt_graham2...@hotmail.com>
[Snip]
If, rather than a sub-account, I use a separate asset account then there is no
balancing Cr to an asset to increase the allocation. In your example, you had a
balancing Cr on the parent when you allocated the money. So, we receive a $1000
pay check, and want to allocate $500 to the four accounts:
Cr Income: Salary $1000
Dr Asset:Current:Checking $1000
Cr Asset:Current:AllocatedCash $500
Dr. Assets:Allocated:Vacation $250
Dr. Assets:Allocated:Insurance $150
Dr. Assets:Allocated:Dining $ 50
Dr. Assets:Allocated:Coffee&Tea $ 50
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