Bruce, You’re very welcome.
While I’ve assisted inventory oriented businesses in the recent past, for myself I mostly do service work. I’m starting to venture into some jobs that have some cost component where I have to buy supplies or subcontract. I’m going to start playing with the customer charge back feature to see if it gives me a clearer ‘job cost’ picture. Certainly multiple vendors for a job would be gravy, but for this particular job I’m on, one will suffice. Glad to be of assistance. If you find any tricks or work-arounds please pass them on. I’m sure many mailing list lurkers will appreciate whatever you find useful. -Adrien > On May 28, 2017, at 10:03 PM, Bruce Danielson <daniels...@logroom.com> wrote: > > Thanks Adrien - my background is contracting so I use that as an example. > And I have in the past taken small informal gigs that can be treated as > contracts. So just looking to see how it would work. And I like the idea of > creating bills or invoices (as the case may be) and not posting until payment > is made or received. Inventory is usually not an issue, in general most > contractors to not stock an inventory. They don't want an inventory - it's > just investment money sitting on a shelf. Partly used materials do come back > to the shop at the closeout of a job, but most contractors do not try to make > an inventory of it. > > Thanks Adrien - you've been a big help & I appreciate it. > Bruce > > -----Original Message----- > From: gnucash-user > [mailto:gnucash-user-bounces+danielsonb=logroom....@gnucash.org] On Behalf Of > Adrien Monteleone > Sent: Sunday, May 28, 2017 6:21 PM > To: gnucash-user@gnucash.org > Subject: Re: Issues with Jobs and Purchase Orders. > > Bruce, > > If you are in a situation where vendors honor POs as issued and fill them in > full or not at all, you could probably get away with creating a bill and not > posting it and using that as the PO until the order is filled and then > posting. However, there s the intermediate step of shipping manifest/bill of > lading that is not accounted for, which GC is not set up to handle. If you > can live with this, that might be your work around, but this might complicate > ownership/posting based on FOB status when crossing periods, especially at > end of year. Otherwise, I d suggest some solution outside of GC for those > functions and then just record the monetary accounting in GC. There are > plenty of possibilities but two that come to mind readily are Odoo (formerly > OpenERP) and Fishbowl. Odoo is free as in beer AND open source and extremely > configurable, though they constantly want to sell you their managed services; > I think Fishbowl is very inventory centric but not open source, though I > could be mistaken. Certainly there are other options depending on your needs. > A business client I m currently assisting is opting for an entirely > customized inventory system rather than modifying a canned setup. Your > mileage will vary according to industry. > > Regards, > > Adrien > > >> On May 28, 2017, at 5:41 PM, Bruce Danielson <daniels...@logroom.com> wrote: >> >> Thank you Adrien, all that is pretty much what I figured. Sorry about the >> misleading subject, left over from a previous question. >> >> In the construction contracting world, a vendor invoice better match the PO >> to the penny, or there's the devil to pay. The PO is an implied contract, >> and acceptance of the PO by the vendor is tantamount to signing a contract. >> Contractor's take this seriously, and the PO also has the effect of >> encumbering (obligating) the funds. When the PO is issued, the total amount >> is charged against job cost, long before an invoice arrives. >> >> I don't know many businesses that don't use PO's so this would be a great >> feature to add. And yes vendors might make multiple shipments (and >> invoices) for a PO - sounds a little like a Job, yes? >> >> >> I get all that about Jobs - kinda limited functionality I think. >> Thank you again Adrien - I appreciate your time & response. :) Bruce >> >> >> >> -----Original Message----- >> From: gnucash-user >> [mailto:gnucash-user-bounces+danielsonb=logroom....@gnucash.org] On >> Behalf Of Adrien Monteleone >> Sent: Saturday, May 27, 2017 9:18 PM >> To: gnucash-user@gnucash.org >> Subject: Re: Issues with Importing Invoices >> >>> On May 27, 2017, at 10:36 PM, Bruce Danielson <daniels...@logroom.com> >>> wrote: >>> >>> Greetings - I am a fairly new user, and have a couple of business questions. >>> I was looking to see if I can make, print & send to vendors Purchase >>> Orders in GnuCash, and assign this to job(s) if necessary. I see >>> Orders in the Properties / Counters tab but there is little to no >>> explanation as to what this is for. Could be for stock orders, but >>> having them pre-numbered doesn't make sense. This looks like maybe a >>> latent Purchase Order numbering? >>> >>> >>> >>> Yes I can twist & alter a custom Vendor Bill printout to say Purchase >>> Order, & send that, but that's not exactly the same thing. So just >>> wondering what the thoughts are on that. >> >> Since GnuCash doesn t handle inventory, I d suspect purchase orders >> aren t included either. I ve been using the business features for >> about 3 years and I ve never stumbled upon any such animal. It would >> be nice to generate them and then turn them into bills. I suppose >> creating a bill and not posting could be a work around, but my >> experience is POs and actual Vendor bills rarely match 100%. (I ve >> seen vendors frequently fill partial orders over several shipments and >> invoices - this would be a pain in GC) >>> >>> >>> >>> >>> >>> On a related topic - are the Jobs relating to Customers the same as >>> Jobs relating to vendors? Can A Job relate to A Vendor with multiple >>> Bills AND also to A Customer with multiple Invoices? This is a >>> little confusing, but I can see from what I do having A Job that covers A >>> Customer AND A Vendor. >>> Trouble is I might have multiple vendors, but usually one customer per job. >>> >> >> Unfortunately, jobs cannot have multiple vendors or customers and the same >> job is not used for both. You can create a vendor job and a custom job with >> the same name (I m pretty sure) but it can only be assigned to one or the >> other and only one at a time. Within that limitation though, yes a single >> job, tied to a single customer or vendor can have multiple invoices or >> bills, just only for that single customer or vendor. >> >> There is also the ability to charge back expenses to customers. This might >> accomplish some of what you might look for in using the same job for a >> vendor and customer, but certainly not everything. >> >> This situation makes the jobs feature very limited in utility. While single >> customer jobs might be more likely, single vendor jobs are nearly >> non-existent. I think at least on the vendor side, this was either an >> oversight or work left to be done by the original programmers. >> >> Regards, >> >> Adrien >>> >>> >>> >>> >>> Any feedback on either topic is appreciated. >>> >>> Thanks, >>> >>> >>> >>> Buster >>> >>> >>> >>> >>> >>> _______________________________________________ >>> gnucash-user mailing list >>> gnucash-user@gnucash.org >>> https://lists.gnucash.org/mailman/listinfo/gnucash-user >>> ----- >>> Please remember to CC this list on all your replies. >>> You can do this by using Reply-To-List or Reply-All. >> >> _______________________________________________ >> gnucash-user mailing list >> gnucash-user@gnucash.org >> https://lists.gnucash.org/mailman/listinfo/gnucash-user >> ----- >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. >> > > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. 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