Here we go again... diff -u of the text versions, and the xml file it self.
Have fun /Bengt
--- /tmp/ch_txns_svn.txt 2006-04-16 01:02:28.000000000 +0800
+++ /tmp/ch_txns_1.9.txt 2006-04-16 01:01:38.000000000 +0800
@@ -59,11 +59,11 @@
Simple Transaction
For example, starting with the chart of accounts we created in the previous
-chapter, double click on the checking asset account. Let's add a simple
-transaction to the checking account. When you first create your accounts in
-GnuCash, it is common to start them off with an initial balance.
+chapter gcashdata_3, double click on the checking asset account. Let's add a
+simple transaction to the checking account. When you first create your accounts
+in GnuCash, it is common to start them off with an initial balance.
-In the first transaction row, enter a date (eg: June 1, 2003), a description
+In the first transaction row, enter a date (eg: March, 1, 2006), a description
(eg: "Opening Balance"), click on the Transfer pop-up menu and select
Equity:Starting Balances, add a deposit value of $1000, and press the Enter
key. The account register should now appear similar to this figure:
@@ -100,11 +100,13 @@
To add a paycheck transaction from the Assets:Checking account register window,
click on a new transaction line, and click on Split. First enter the
description of this transaction on the first line (eg: "Employers R Us"). In
-the "split" line below this, the the gross total of your paycheck (eg: $1000)
-as a withdrawal transfer from Income:Salary. Now, individually insert deposits
-to Asset:Checking (eg: $670), Expenses:Taxes:Federal (eg: $180),
-Expenses:Taxes:Medicare (eg: $90), and Expenses:Taxes:Social Security (eg:
-$60). The final split should look like this:
+the "split" line below this, enter the deposit into Asset:Checking (eg:$670)
+(This is due to a current bug, that demands the first line in a split is the
+actual account). Follow this with the various tax deposits (Asset:Checking (eg:
+$670), Expenses:Taxes:Federal (eg: $180), Expenses:Taxes:Medicare (eg: $90),
+and Expenses:Taxes:Social Security (eg: $60)) and lastly the gross total of
+your paycheck (eg: $1000) as a withdrawal transfer from Income:Salary. The
+final split should look like this:
Account Register - Split Transaction
@@ -183,12 +185,11 @@
current account. This is the style that most closely resembles other popular
personal financial packages.
-You can choose a different register style by selecting View -> Style from the
-menu. The Auto-Split Ledger style expands the current transaction
-automatically. As you highlight a new transaction in the register, the
-transaction automatically expands to show all splits. The Transaction Journal
-style is more like an accounting journal, in which all splits are shown for all
-transactions.
+You can choose a different register style by selecting View -> Auto-Split
+Ledger style expands the current transaction automatically. As you highlight a
+new transaction in the register, the transaction automatically expands to show
+all splits. The View -> Transaction Journal style is more like an accounting
+journal, in which all splits are shown for all transactions.
All styles permit you to view your data in either single-line or double-line
format. In the View -> Style menu item, check the box next to Double Line, and
@@ -329,8 +330,8 @@
● Reconcile Info: Include Sub-accounts - select this if you want to include
the sub-accounts of the currently selected account in this reconciliation.
- ● Enter Interest Payment - click here to enter an interest payment to XXX
- (??).
+ ● Enter Interest Payment - click here to enter an interest transaction to the
+ account to be reconciled.
Click on the Ok button, and you will see the transactions listing reconcile
window:
@@ -376,6 +377,9 @@
isn't $0.00). The Reconcile window will close. In the Register window, the R
field of the reconciled transactions will change to 'y'.
+In this case, we have not received all the information yet, so we simply press
+the Postpone, so we can continue at a later stage
+
Scheduled Transactions
Scheduled transactions is made to help entering repetitive money operations,
@@ -384,8 +388,8 @@
start date, frequency and a little description, and then GnuCash will tell you
whenever a scheduled transaction is ready to create, and create it for you.
-In this howto, we'll take a monthly Internet subscription of 20 EUR as example,
-which is taken on the first day of each month.
+In this howto, we'll take a monthly Internet subscription of 20 USD as example,
+which is taken on the 28th of each month.
In GnuCash, there are two ways of creating scheduled transactions, from the
ledger or from the scheduled transactions editor.
@@ -398,6 +402,11 @@
Step one creating scheduled transaction from the ledger
+Note
+
+Since we did not create the Expence:Internet account, GnuCash will prompt us to
+create it.
+
Then you right click on your transaction and select "Schedule..."
Step two creating scheduled transaction from the ledger
@@ -410,18 +419,18 @@
Step three creating scheduled transaction from the ledger
-Let's fill the values, we know that the subscription is taken on the first of
-each month, and the next one is for next month (since we entered the one for
-this month manually) :
+Let's fill the values, we know that the subscription is taken on the 28th each
+month, and the next one is for next month (since we entered the one for this
+month manually) :
Filling in data to a scheduled transaction
Filling in data to a scheduled transaction
Click the OK button, and the transaction will be scheduled. GnuCash now has
-memorized this scheduled transaction and on the first of next month, it will
-pop up a window asking if it should create it (see far below for a screenshot
-of this window).
+memorized this scheduled transaction and on the 28th of next month, it will pop
+up a window asking if it should create it (see far below for a screenshot of
+this window).
Creating from the Editor
@@ -457,9 +466,9 @@
ledger.
Then we'll enter the transaction's parameters. We know that the subscription is
-taken on the first day of each month, so the start date will be Nov 1, 2003
-(assuming november is the next month), the frequency will be "Monthly", it will
-be taken every month on the 1st.
+taken on the 28th each month, so the start date will be Nov 1, 2003 (assuming
+november is the next month), the frequency will be "Monthly", it will be taken
+every month on the 28th.
In the "Options" tab you have three options :
@@ -503,10 +512,7 @@
Validate a scheduled transaction from the editor
-You have to validate the transaction you just entered, like in the ledger,
-before clicking the OK button. Many users reported problems creating scheduled
-transactions because they were not validating the template, and the scheduled
-transaction was not created.
+Remember to click on the Enter icon, to validate and enter the transaction.
Now click OK, it takes you to the previous window, now with one item in the
list :
@@ -529,9 +535,9 @@
Scheduled transaction popup reminder
You can click on the list entry to see the detailed transaction in the lower
-part, then just click on Next to advance.
+part, then just click on Forward to advance.
-When you click Next, a window summaring all transactions to be created will
+When you click Forward, a window summaring all transactions to be created will
appear :
Scheduled transaction summary
@@ -542,8 +548,9 @@
example, this month my ISP made a special offer and my subscription only costed
10EUR, so I just modified the amount from 20 to 10.
-When you have finished with this window, just click "Finish". The window will
-disappear and the transactions will be created.
+When you have finished with this window, just click Forward and on the next
+window click Apply. The window will disappear and the transactions will be
+created.
Then if you take a look in your bank account, you'll see the transaction has
been created :
@@ -560,8 +567,9 @@
Start by opening your chart of accounts file. Assuming you have been following
the progress of this example chart of accounts, you should have 3 transactions
-already saved within the checking account. The main window should look
-something like this:
+already saved within the checking account. (Remember, the last Internet
+transaction have not happend yet) The main window should look something like
+this:
Starting point for Putting It All Together
@@ -575,9 +583,9 @@
starting balances for the accounts. Assume that there is $1000 in the savings
account and $500 charged on the credit card.
- 1. Open the Assets:Savings account register. Select View -> Style from the
- menu and check to make sure you are in Basic Ledger style. You will view
- your transactions in the other modes later, but for now let's enter a basic
+ 1. Open the Assets:Savings account register. Select View from the menu and
+ check to make sure you are in Basic Ledger style. You will view your
+ transactions in the other modes later, but for now let's enter a basic
transaction using the basic default style.
2. From the Asset:Savings account register window, enter a basic 2 account
@@ -593,9 +601,10 @@
4. From the Liabilities:Visa account register window, enter a basic 2 account
transaction to set your starting balance to $500, transferred from
- Equity:Starting Balances. This is done by entering the $500 as a
- "decrease", since it is money you borrowed. Record the transaction (press
- the 'enter' key, or click on the 'enter' icon).
+ Equity:Starting Balances. This is done by entering the $500 as a "charge"
+ in the Visa account (or "decrease" in the Opening Balance account), since
+ it is money you borrowed. Record the transaction (press the 'enter' key, or
+ click on the 'enter' icon).
You should now have 3 accounts with opening balances set. Assets:Checking,
Assets:Savings, and Liabilities:Visa.
@@ -609,33 +618,39 @@
1. Open the Expenses:Electricity account register and enter a simple 2 account
transaction to pay the $78 electrical bill at the end of the current month
- (eg: June 30, 2003). Enter a description (eg: Light Company) and the check
- number (eg: 101). The Transfer account should be Assets:Checking.
+ (eg: March 28, 2006). Enter a description (eg: Light Company) and the check
+ number (eg: 102). The Transfer account should be Assets:Checking.
2. Open the Assets:Checking account register and enter a simple 2 account
transaction to pay the $45 phone bill at the end of the current month (eg:
- June 30, 2003). Enter a description (eg: Phone Company Name) and the check
- number (eg: 102). The Transfer account should be Expenses:Phone. Notice
+ March 27, 2006). Enter a description (eg: Phone Company Name) and the check
+ number (eg: 103). The Transfer account should be Expenses:Phone. Notice
that you can enter expense transactions from either the credit side (the
expense accounts) or the debit side (the asset account).
3. Open the Expenses:Rent account register and enter a simple 2 account
transaction to pay the $350 in rent at the end of the current month (eg:
- June 30, 2003). Enter a description (eg: June Rent) and the check number
- (eg: 101). The Transfer account should be Assets:Checking.
+ March 27, 2006). Enter a description (eg: April Rent) and the check number
+ (eg: 104). The Transfer account should be Assets:Checking.
- Duplicate this transaction using the Duplicate button in the tool bar.
+ 4. Duplicate this transaction using the Duplicate button in the tool bar.
Start by clicking on the current rent transaction, and click on the
Duplicate icon. Enter the transaction date a month out in the future (eg:
- July 31, 2003) and set the check number (eg: 102), and notice the blue line
- separator that GnuCash uses to separate future transactions from current
- ones. In this way, you can enter transactions before they occur.
+ April 28, 2003) and set the check number (eg: 102), and notice the blue
+ line separator that GnuCash uses to separate future transactions from
+ current ones. In this way, you can enter transactions before they occur.
You could also set up a scheduled transaction to pay your rent, since the
value of the rent is likely to be constant for the foreseeable future.
- FIXME, add scheduled transaction stuff.
- 4. To transfer money from you savings account to your checking account, open
+ ● Start by clicking on the current rent transaction, and click on the
+ Schedule icon
+
+ ● Change to Monthly and press OK
+
+ 5. To transfer money from you savings account to your checking account, open
the Assets:Savings account register, add a new transaction setting the
- Transfer to Assets:Checking in the amount of $100.
+ Transfer to Assets:Checking in the amount of $100 (date 6 March, 2006).
+
+Last, save the file to gcashdata_4
ch_txns.xml
Description: application/docbook
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