Hi, During the February board meeting there was a discussion about what the directors would like to see in Incubator reports. The feedback we got on this ranged from providing just an "executive summary" of all Incubator activity to doing that *and* including all the podling reports. While there was no clear single message, the overall impression I got was that the board expects the Incubator PMC to provide better and more active oversight on podlings. At the same time many directors also wanted to hear directly from the podlings themselves.
After thinking about this for a while, here's what I think we should do: First of all I think we should keep including the individual podling reports in the Incubator board report. The main reason for doing this is that I think we should get the podlings up to the habit of reporting to the board instead of just to the IPMC right from the beginning. The IPMC will provide extra review and feedback to help the podlings, but ultimately all the reports are addressed to the ASF board. This approach should also be in line with the ideas of scaling back the the Incubator and making podlings more autonomous. Second, to address concerns about oversight within the Incubator as a whole and to provide enough information to directors who may not be interested in all the details of individual podling reports, the IPMC should also provide a report summary along the lines of what we did last month. In addition to basic classification of podlings based on their progress, we should also highlight any notable issues or other topics the board may want to focus on. Finally, and crucially since the above isn't too different from what we've been doing all along, we'll take some time to discuss the podling reports that need some clarification or for which some other kind of feedback should be given. As you've seen, I've already started doing some of that and I'm hoping to set an example for others to follow. Iterate for a few months, and I believe the result should be a notable increase in report quality, graduation focus and more generally the awareness within the IPMC of how the podlings are doing. BR, Jukka Zitting --------------------------------------------------------------------- To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
