Here's a Form letter that I have been evolving. It has been used in recent invitations from the Apache OpenOffice.org Podling where an iCLA is already on file.
You are welcome to try this. There are additional places to be customized for use by a different podling. I have added brackets where that would have to happen. Also, you may have already done some or all of this with regard to your two new invitees. I would customize to get the essential information so that an ACCOUNT REQUEST can be made. There's a format for that too. Let me know. - Dennis USE FOR FIRST-TIME COMMITTER THAT HAS AN iCLA ON FILE The only lines that need to be customized are the subject and the salutation at the beginning. Everything else can be copied "as is." Remember to send as plaintext. - - - - - - - - - - - - - - - - - - - - - - - - - - - - From: [PPMC Member] To: [invitee e-mail] Cc: ooo-priv...@incubator.apache.org Subject: [invitee name]: Apache OOo Committer and PPMC Invitation Hello [invitee name], The [Apache OpenOffice Podling Project Management Committee] (PPMC) hereby offers you committer rights to the project as well as membership in the PPMC. Being a committer enables you to more easily make changes without needing to go through the patch submission process. Being a PPMC member enables you to guide the direction of the project. Being a committer does not require you to participate any more than you already do. It does tend to make one even more committed. You will probably find that you spend more time here. Of course, you can decline and instead remain as a contributor, participating as you do now. A. This personal invitation is a chance for you to accept or decline in private. Either way, please let us know in reply to the [ooo-priv...@incubator.apache.org] address only. B. If you are accepting, your iCLA is already registered with the ASF so we can establish your Apache User Name/ID immediately: 1. Even though you may have included this in your iCLA, please include in your reply a list of preferred Apache User Name/IDs. The <ID> will be a Unix system User ID and should be a simple alphanumeric string. Please verify that the <ID>s you list have not already been taken: <http://people.apache.org/committer-index.html>. 2. Also specify the e-mail address that you want your <ID> @ apache.org e-mail address to forward to. 3. When you reply, please send from the e-mail that you supplied on your iCLA, if possible. 4. When that information is received, you will receive further information on next steps. We value your contributions and recognize that you are committed to the Apache project. Regards, - [The Apache OpenOffice.org PPMC]
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