Hi, On Mon, Aug 27, 2018 at 8:27 PM Sriram Ramkrishna <s...@ramkrishna.me> wrote:
> re: ED report > Would the ED report be available for the rest of us? It would be nice to > know what's happening from the ED perspective for all our members. > We are still figuring this out. As you can see in the minutes we haven't discussed this with Neil yet, so this is a bit difficult to answer. This is my personal opinion, not discussed with Neil or the board, so take it with a grain of salt: obviously regular reports should be made available to the Foundation members in some form or another, but it is also true that writing a report for hundreds of people to read, is a different task, requiring more time and care, than writing a report for the board where the board members already know the context of all the items in the report and you get the chance to discuss it on a call and answer any questions right away. Personally I am a fan of Neil's reports on his blog. Also huge kudos to Phillip for consistently putting minutes out every week, > on time like clockwork. Bravo! > Thank you. Thank for rest the board for all your hard work. :D > > sri > > On Mon, Aug 27, 2018 at 5:33 PM Philip Chimento via foundation-list < > foundation-list@gnome.org> wrote: > >> Wiki location: https://wiki.gnome.org/FoundationBoard/Minutes/20180821 >> >> Note to interested Foundation members: In coming weeks I'll be trying out >> some different styles of note-taking. So far the minutes have been quite >> detailed. The level of detail that comes naturally to me, although I've >> received some positive comments on it, does often prevent me from engaging >> fully in discussions, so I'll be trying to find a better balance. >> >> = Foundation Board Minutes for Tuesday, August 21st 2018, 15:30 UTC = >> >> Next meeting date Tuesday, August 28 2018, 14:30 UTC >> >> == Attending == >> >> * PhilipChimento >> * AllanDay >> * NuritziSanchez >> * CarlosSoriano >> * NeilMcGovern >> * RosannaYuen >> * FedericoMenaQuintero >> * RobMcQueen >> >> == Regrets == >> >> * KatGerasimova >> >> == Missing == >> >> == Agenda == >> >> * Executive Director report (Neil) >> * ED remunerations and appraisals (a guest advisor with nonprofit >> experience dials in from 15:45 UTC - 16:15 UTC) >> * Foundation hackfest (Allan) >> * Formal thanks to Max Huang for his work on GNOME.Asia (Neil) >> >> == Minutes == >> >> * Executive Director report >> * Neil sent a draft of a report, everyone please review it. It's quite >> verbose and took a long time to put together, so if we want to maintain >> that level of detail it should be monthly. If we are okay with less detail, >> it could be biweekly. >> * Carlos: This draft is great. Can we have this and also a shorter >> weekly update? >> * Neil: Weekly could be too short to properly give context for some >> things. >> * Nuritzi/Neil: This will also tie into our discussion with the >> nonprofit advisor later in the meeting. >> * '''ACTION''' - Everyone please review the report if you haven't >> already. >> >> [ Neil and Rosanna leave ] >> >> * ED remunerations and appraisals (a guest advisor with nonprofit >> experience dials in from 15:45 UTC - 16:15 UTC) >> * The goal of the session is to review our current practices against >> the advisor's best practices, as well as California law which the >> Foundation is subject to. >> * The most important job of the board is evaluating the executive >> director's performance and setting their compensation. This is standard >> practice across many nonprofits but has not happened in a consistent way >> over the last few years. >> * We need to figure out if this is something we want to do, and if >> so, how. >> * Anything relating to the rest of the Foundation's staff, is the >> responsibility of the ED, not the board. >> * What's the best reporting frequency for the ED and what form should >> these reports take? >> * It's important to ensure accountability to the board, but on the >> other hand it should not be overly burdensome. >> * We decide that, going forward, the ED should aim to present a >> report in the first board meeting of every month. >> * Many nonprofit boards create a compensation committee to set the >> ED's compensation. >> * We think this is a good idea. >> * Points raised around the importance of continuity in the board as >> relates to accountability and accomplishing goals. >> * We discussed the pros and cons of having staggered board terms of >> 2 or 3 years with half or a third of the board turning over every year. >> * '''ACTION''' - Rob: Propose a charter for the compensation committee. >> >> [ Neil and Rosanna return ] >> >> * Foundation hackfest (Allan) >> * https://gitlab.gnome.org/Community/Board/issues/75 >> * Allan: 17-19 October (not including travel). Very likely going to be >> Cambridge, office space is booked, we just need to figure out who needs >> accommodation and when >> * (Info from Kat:) Cambridge accommodation options (e.g.): >> * £62 per room 1-2 people for Travelodge >> * £25 per person for 3 people per room in Travelodge >> * We'll look for an Airbnb or equivalent local large place as well >> * Nuritzi: Staying in the same place increases informal camaraderie >> * '''ACTION''' - Update the GitLab ticket with who needs and who >> doesn't need accommodation (provisionally assigned to Allan, Kat) >> * '''VOTE''' - Approve travel for the Foundation board and Foundation >> employees to attend the Foundation hackfest 17-19 October >> * +1 Nuritzi, Rob, Federico, Allan, Carlos, Philip >> >> [ Carlos leaves ] >> >> * Formal thanks to Max Huang for his work on GNOME.Asia (Neil) >> * '''VOTE''' - The board expresses its thanks to Max for all the hard >> work he has put into GNOME.Asia and requests that Neil sends a formal thank >> you >> * +1 Rob, Philip, Allan, Nuritzi, Federico >> >> == Actions == >> >> * Everyone - review the Executive Director report >> * Allan, Kat - Update the GitLab ticket ( >> https://gitlab.gnome.org/Community/Board/issues/75) with who needs and >> who doesn't need accommodation during the hackfest >> * Rob - Propose a charter for the compensation committee >> >> _______________________________________________ >> foundation-list mailing list >> foundation-list@gnome.org >> https://mail.gnome.org/mailman/listinfo/foundation-list >> >
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