= Foundation Board Minutes for Tue, September 12th 2017, 17:00 UTC = Next meeting date Tue, September 19th 2017, 17:00 UTC
Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170912 == Attending == * Alexandre Franke * Nuritzi Sanchez * Cosimo Cecchi * Meg Ford * Carlos Soriano * Neil McGovern * Rosanna Yuen == Regrets == * Allan Day * Zeeshan Ali == Missing == == Agenda == * Zeeshan's Rust hackfest request and the updated hackfests wiki page * CoC Workshop sponsorship * Foundation Hackfest Agenda * Review ongoing items == Minutes == * Zeeshan's Rust hackfest request and the updated hackests wiki page * https://wiki.gnome.org/Hackfests/New * CoC Workshop sponsorship * A group of people (Sarah Sharp, others) in SF are putting together a workshop about enforcement of CoC in communities or events * The CoC working group would like to attend to e.g. help them with the enforcing guidelines * The organizers of the workshop asked us to consider donating resources to this event, including sponsoring Sarah's travel for the event * Total request: up to $3600 for training materials, flight and accommodation for Sarah, but whatever we can afford * The request comes from Rosanna and Nuritzi; Rosanna has been contacted privately by the organizers * Questions for the organizers, to be asked copying board-list@ * Who else is attending the workshop? * Who else have they asked for sponsorship? * What is the max number of attendees that we can invite in case we want to make a hackfest around it? * Will we be on sponsorship material of some sort? * How is GNOME related to this event? * The GNOME Foundation is trying to create an event CoC and would benefit from having an event around it * ACTION: Nuritzi to email Josh and Sarah for more info and cc Board * Foundation Hackfest Agenda * https://wiki.gnome.org/FoundationBoardPrivate/Minutes/20171006 * Board members should add their agenda items to this == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * Mexico workshop * 2017-08-29 * Was supposed to start yesterday, has been delayed. * Budget for release parties * VOTE: grant $500 to the engagement team for the 3.26 release parties, to be administered by Nuritzi * +1 unanimous * ACTION: Nuritzi to write a report about the usage of previously allocated funds * ACTION: Nuritzi to advertise the budget to the relevant channels (we suggest foundation-list, the engagement blog, and social media) * Foundation hackfest * 2017-08-15 * Berlin on Oct 5th-8th seems the most likely to work for the most of us. * ACTION: Cosimo to send a follow up on the list * 2017-08-22 * Accommodation needs to be decided * Dates confirmed: Friday 6th through Sunday 8th. * VOTE: send Neil and Rosanna to the hackfest * +1: Cosimo, Nuritzi, Allan, Alexandre. Abstained: Zeeshan. VOTE PASSED. * ACTION: Nuritzi to create a private agenda for the Board Hackfest * 2017-08-29 * Travel assistance requests for Foundation Hackfest * Only 3 directors have made their requests so far * Needs to be done ASAP * 2017-09-05 * Some people still need to send their travel assistance request * Engagement team committee for funds * The committee would allocate small budgets for events like release parties * Board to vote on this once we have a list of volunteers and a description of the committee's role * GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email * The design is not optimal, could use some tweaking but it’s alright. * ACTION: Allan to write recommendations for next year * 2017-07-11 - Allan still not done this. Sad face. * GUADEC 2017 finance request * The board wishes to make this a more straightforward process in the future * ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC * Foundation support for Flathub * 2017-05-09 * The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree * ACTION: Neil to connect to Luis * 2017-05-16 - Exact questions to ask Luis are being worked up * 2017-06-06 - Questions sent to Luis, being looked at. * 2017-09-05 - Being passed to Karen now, discussions have stalled a little, Neil chasing up * Hackfest process documentation * 2017-02-14 * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC * 2017-05-02 * Nuritzi will work on this by end of May, check in then * 2017-09-05: Nuritzi updated the wiki about a week ago but we should go over this in Berlin. * Owncloud shared calendar for the board * 2016-08-10 * Cosimo tested creating an event, but with mixed results * ACTION: Cosimo to take it on from here * 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda * 2017-03-07 * Neil is looking into a similar calendar so will take over * 2017-07-26 * (Neil) can someone else have this? Alexandre volunteers. #challengeaccepted * 2017-08-19 * Alexandre tested the shared calendar that Allan set up a while back on nextcloud, seems to work well * We are entering beta phase with some directors opting in === Ongoing but stalled === '''This section includes items which haven't seen an update in the last 30 days.''' * Dropping dates in copyright claims on our websites * 2016-12-06 * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion * 2016-12-20 * Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done * 2017-01-24 * Alexandre reached out to Creative commons * 2017-02-28 * Alexandre will try alternative channels * 2017-05-02 * We got a reply, Alexandre to follow up * 2017-05-30 * Two options * Have terms of use on the website that state that linking to a page is sufficient attribution * Require contributors to assign their attribution to the GNOME Foundation * Privacy campaign funds * 2016-09-27 * Draft is out for the Board to review and give feedback * ACTION: Cosimo to try and form a committee to review internship proposals * 2016-10-26 * We are aiming for an internship round in spring 2017 * 2017-07-26 * Carlos and Zeeshan are taking this over -- the plan is still to do internships * Friends of GNOME * 2016-08-10 * ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME * 2017-03-07 * Allan will pass this on to Neil, and connect him to Tobi * 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM * At sysadmin meeting at GUADEC * Paypal Giving Fund * Alexandre suggested in december 2015 to get us enrolled in the program * That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants * Zana tried to get us in sometime before may 2016, we never heard back. * 2016-09-06 * ACTION: Zana to look into it === Ongoing but no director assigned === '''This section includes items which haven't seen an update in the last 30 days and have no Director assigned''' == Nice to have == '''This section includes items which we would love to see happen at some point but lack the time to effectively become reality''' * Contract template for future use organizations for which we handle money * Kat to draft this * Alexandre took over * 2017-07-26 * This is close to being done * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Kat or Allan to write up the policy * Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software * 2017-07-26 * Allan is still working on this, but with low priority == Discussed on the mailing list == == Completed actions == * GUADEC 2017 accounts * ACTION: Allan talk to GUADEC organizers to get a report * 2017-09-07 * GNUCash report was received
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