On 14 April 2014 05:19, Jim Campbell <jcampb...@gnome.org> wrote: > Hi All, > > On Sat, Apr 12, 2014 at 7:45 AM, Ekaterina Gerasimova > <kittykat3...@gmail.com> wrote: >> >> On 12 April 2014 05:29, Sindhu S <sind...@live.in> wrote: >> > On Sat, Apr 12, 2014 at 5:02 AM, Ekaterina Gerasimova >> > <kittykat3...@gmail.com> wrote: >> >> >> >> The board expects that you may have some questions or would like to >> >> know more details about the problem, please read >> >> https://wiki.gnome.org/FoundationBoard/CurrentBudgetFAQ and contact >> >> the board at board-l...@gnome.org if you have any further questions. >> > >> > >> > I want to ask questions. >> > >> > Was this situation visible or known before or at the time funds for Dev >> > X >> > Hackfest were being allocated? >> >> No, it wasn't know. If it had been known, spending would have been >> frozen by then and a budget for the hackfest would not have been >> approved. > > > The email and the FAQ do not address the impact of the spending freeze on > previously-approved hackfests [0]. Could the board address whether > previously-approved hackfests will proceed or not? It would also be helpful > to address the impact of this "go / no go" decision on intended hackfest > participants (regardless of whether or not they had been approved for a > GNOME-sponsored travel stipend).
Hi, I assume that you would like me to expand on "All Foundation members who expect to receive reimbursements within the next three months have already been informed of the issue and most have responded positively. The board will prioritise these pending reimbursements over other expenses." from the first email in this thread: The hackfests will proceed, and all the sponsored attendees were informed on Tuesday-Friday last week that their reimbursements will be later than expected. There are currently two outstanding reimbursements which were due to be paid last week, and these will be our priority as soon as we have enough cash to cover operational costs for April. There will be 18 reimbursements due for events happening now and at the end of April. Of these 18 reimbursements, 2 have requested that their reimbursements are sent as soon as possible and will be prioritized next. There will be an additional 19 reimbursements due at the start of June. All of those that have replied have said that they are happy to wait for reimbursements until the Foundation has more cash reserves. The board is currently not voting on any event expenses, but will continue voting on events to be designated as official GNOME events. For example, the Location hackfest was approved at the last meeting and it will currently not be affected by the freeze as no budget was requested for the hackfest at the time. > Also, in reviewing recent board meeting minutes, I do not see details that > would give an indication of overall financial status. Even if they aren't > disclosed publicly as part of the minutes, are things like "aging summaries" > provided or discussed as part of a treasurer's report during the meetings? There are a number of items in the minutes since October 2013 that indicate that there has been no budget for the 2014 financial year. Looking at the public minutes, it is mentioned in minutes from 2013-11, 2013-12, 2014-01 and 2014-02. The board spent 2013-03 meeting for two hours on a weekly basis to ensure that the Executive Director leaving will not affect the running of the Foundation. I did bring up the lack of budget during some of those meetings as well. There is also mention of the budget in private minutes from 2013-09 and 2013-10. The treasurer is supposed to present the board with a monthly budget, but this was not possible as I did not have the necessary information. I pointed this out almost every time that there was a vote for spending. As the treasurer, I did warn the board when votes came up with that we did not have a budget for the expense. In general, votes for hackfests and events proceeded, while votes for other types of expenses did not proceed. > Thanks, > > Jim > > [0] https://wiki.gnome.org/Hackfests/ _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
