Hi All, Sorry we've been falling behind on sending out notes from our meetings. FYI - you can always find them on our meeting's etherpad, if you're curious: https://etherpad.gnome.org/p/engagement-team-meetings
The highlights are that we talked more about outreach gear (stickers and t-shirts), and about the social media plan. We need to asses vendors for the gear and will formulate a plan that helps interested people apply for a budget for gear. We hope this will help people promote GNOME locally :) We also decided to start promoting Flatpak soon and will have a press item about it later this month when it is officially announced. Please let us know if you have any questions. Hope to see you next time! Best, Nuritzi *May 13, 2016* *Attendees: Zana, Sri, Adelia, Allan, Nuritzi* - *GNOME Merchandise visibility * - Allan is working on adding a merchandise page https://raw.githubusercontent.com/gnome-design-team/gnome-marketing/master/websites/gnome-org/merchandise.png - He is also working with some orgs to establish a contract and add them to that page. - We don't need to make a push to find more, but if someone wants to be added to our page, they'll need to contact bo...@gnome.org to undergo contract negotiations. - No new updates as of May 13th - - *Thank you's for the FSFE postcards * - Action items: - *- @**zana *to blast on Twitter on Friday, May 13th - - - *An**n**ual Report** - Adelia* - - Update May 13 - - Drafts review phase commences May 13, for a week to be completed by May 20; https://wiki.gnome.org/Engagement/AnnualReport/2015 - - Still outstanding are Financials and Letter from the President; Financials will be reviewed by Zana - - Photos that we have are mostly from GUADEC. Need to do more digging from individual blog posts for photos of hackfests and other events. Adelia has dug up a few and shared with Cassandra - - - Jeff, Zana, and Adelia spoke last week; fleshed out design ideas to make report more visually appealing - Per KittyKat - You can add graphs to the financial section but should not replace text with graphs. She has the right to contral that section since she's treasurer. - We need to make a preselection of the photos with what text. Then Jeff can sketch what the report can look like. - Ozzie would like to help proofread the pages and get more familiar with the whole Annual Report process. - - *Design:* What kind of binding do we want? Landscape or Portrait? Stitching, ring, etc? Subtle stitching has a limitation that the pages have to be a multiple of 4. - Decision: Print landscape, bind on short edge, use subtle binding. - *Photos can be found here: * *https://etherpad.gnome.org/p/photos_annual_report_2015* <https://etherpad.gnome.org/p/photos_annual_report_2015> - - *Printing:* We should start mailing by end of June. Jeff will print in Canada. Zana has some greeting cards we might be able to use. Will print using standard US letter size. - - *Photos:* Still missing some! List of misssing photos is here: *https://etherpad.gnome.org/p/photos_annual_report_2015* <https://etherpad.gnome.org/p/photos_annual_report_2015>* @ Jeff FYI* - - Action Items - - *@Cassandra* to message travel committee and suggest a reminder for licensing: travel-commit...@gnome.org - *- @Jeff *to print the report and send from Canada. Consider having others help write handwritten notes >> definitely have others prepping contents or handwritten notes - *@Adelia* - to populate a list of individuals who donated and get a quote from them. (1 2 people) - - *Fundraising* - *Friends of GNOME Redesign** - Allan & Zana * - Latest designs - https://raw.githubusercontent.com/gnome-design-team/gnome-marketing/master/websites/friends-of-gnome/friends-of-gnome-2.png - - Patreon for Friends of GNOME? to bypass paypal; specify specific donations/donation levels. This is stagnant and pending on Steve's leadership. - - Friends of GNOME wesbite project is still moving forward. - - Action Items: - - *@Zana* to poke *@Andrea* and figure out where to add that donor on the website - - *Outreach* - We need to request a budget for GNOME engagement. - - *Engagement Blog* - - Might want to feature a community meetup (espcially when we have some slow months) - - *Local events* - - Bastian will be doing another talk about GNOME - - Bastian and Alexandre are doing a video conference with a local group - - Bastian will take some photos and screenshots of the events (send to photosofgn...@gmail.com). Next one is on Wednesday of next week. - - *@Bastian* - has written a post for his blog: https://blogs.gnome.org/bastian/2016/04/16/reflections-on-starting-a-local-foss-group/. We should blast it on social media. - - Action Items: - - *@Nuritzi* to estimate budget for t-shirts for GNOME SF, ask marketing list for budget requests - - *@Allan* to learn more about process for requesting marketing budget at next board meeting - - *@Nuritzi* send a request to Andreas and/or Allan - who can help us make stickers - -* @Zana* - will add Adelia to the community blog after Adelia becomes a member - - - *@Adelia *- apply for GNOME membership! - - *Budget requests* - Consolidated requests: https://etherpad.gnome.org/p/Budget_Requests_May_2016 - To figure out process for members to request collaterals - KIV this is a larger discussion - - *Travel box (**https://wiki.gnome.org/Events/Box/NorthAmerica)* <https://wiki.gnome.org/Events/Box/NorthAmerica)> - Emily has it in Carrollton, OH - Banner (table cloth and maybe a standup banner), & SWAG is the MVP. - Timeline to get banner by September in time for LAS GNOME - - *@Zana* - ping Kat about a banner for the US "travel box" will ask about getting the file - *@Sri* - ping Emily and ask her if she can prepare the box for travel. Or else prepare it for someone to pick it up. - - *Blank greeting cards* - *@Zana *will send some to Nuritzi (send some to Jeff for the Annual Report) - - - *Stickers & Outreach Gear* - Ideally we want local teams to be able to access GNOME merchandise - Would be good to have some approved vendors that they can use - Action: decide on process for ordering (what's needed in an application? invoice and reimburse?) - Action: review existing merchandise designs and see if we need to expand (probably do). Existing designs are here: https://cloud.gnome.org/index.php/s/90051b3fae3856a438e2e77ab0a856f5 The GNOME Zazzle store also needs updating ( http://www.zazzle.co.uk/gnome/products). - Action: evaluate the different sellers (how much per item, how much for postage to different continents?). Unixstickers, Zazzle, Freeware, and Hello Tux. - - *LAS GNOME** (**http://las.gnome.org/* <http://las.gnome.org/> - - Positive reactions to conference, some potential sponsors - - GitHub likely to provide sponsorship money - - Linux Foundation would have funded if done early in fiscal planning year (Intel September, Linux October; asking in Fall would be best); will still take a look at it - - Sri is considering hiring someone to help with promoting (and would help to find sponsors ) - PR Launch will happen on Wednesday, May 18th! - - Action Items: - @Sri and Zana to ask Board for budget - - - *Conferences* - - *May 26th: New Free Software Conference: **http://foss-north.se/* <http://foss-north.se/> - - Will be held in Gothenberg on May 26th; Coordinate for a speaker before April 12th - - Call for papers until April 12th: http://foss-north.se/call-for-papers.html - - *June 21st: **Open Source Bridge: **http://opensourcebridge.org/* <http://opensourcebridge.org/> - - Putting a talk on Builder and runtimes (sri) - - Putting a talk on GNOME vs Groupon trademark battle (sri) - - *August 18th: Abstractions - **http://abstractions.io/* <http://abstractions.io/> - - New conference - - Too late to submit papers unfortunately - - *Action Items**:* - - Need to make a calendar with conferences with GNOME presence - - - *Important Events* - - *Next GNOME Release*: week of LAS GNOME, Wednesday, September 21st ? Need to confirm date - - - - *Social Media* - *(April: *https://etherpad.gnome.org/p/April_2016_Social_Media, *May:* https://etherpad.gnome.org/p/May_2016_Social_Media) - - *Board elections *- coming next week. We should remind people to make sure their membership is current and get them excited about running. Andrea runs the membership team. Opens on May 6th. - - Action item: - - @Nuritzi will send out another framadate to help plan the May meeting. Should have the meeting the week of April 18th or 25th - - Blast Bastian's post on social media - - *GNOME Asia Social Media - Nuritzi* - (https://etherpad.gnome.org/p/social_media_coordination_ep) - - - *June Promotions: * - *Outreachy and GSoC Interns News release*: https://www.gnome.org/news/2015/06/interns-are-busy-improving-gnome-this-summer/ - Looking forward to seeing blogposts from our new interns this summer on Planet GNOME! - - Update: - - Cease "Every Detail Matters" initiative. @Nuritzi to inform Oliver - - Flatpak launch (rebranding of xdg-app): News item and social media blast - - *GUADEC BoF Topics* - - *- Happy Birthday GNOME (20th Birthday) - Sri* - Sri would like to get some stories, pictures, a timeline, etc. Sketchbook or picture book to give to people. Ties into budget. Celebrate the community. - Talk about this during Hackfest at GUADEC - Have Miguel speak at next year's GUADEC, tell him with enough time so he can plan travel - Start with this GUADEC - - - Onboarding for Engagement Team - - Next Annual Report ............................................................ ................. *Nuritzi Sanchez* | +1.650.218.7388 | Endless <http://endlessm.com/>
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