Program Coordinator Youth/Educator and Corporate Programs Boston, MA
The Position Earthwatch is seeking an organized and versatile individual, with experience in coordinating programs and a solid understanding of science. The Program Coordinator will be responsible for supporting Program Managers in the creation and delivery of programs, especially all aspects of preparing participants for their expeditions. He or she will be assigned specific programs to work on but will work closely with a team of Program Coordinators to provide support to the organization in completing the mission. The role requires strong customer service skills and the ability to interact collaboratively across internal departments and with executive level donors. The role may also include coordination of research programs, engagement activities, facilitation and delivery, formatting of briefings and other documents and administrative support, being creative and flexible in an often fast paced environment. Responsibilities will include: Overall responsibilities of all Program Coordinators may include: 1. Fielding Participants * Preparation of participants across assigned programs (public, educator, corporate, etc) * Delivery high quality customer service & participant stewardship * Screening participant health/safety and travel forms * Act as Field Delivery Team member as appropriate to facilitate/support programs 2. Applications & Selections * Work with partners to select fellows * Review fellowship applications * Coordinate fellowship application process * Assist in the creation of marketing materials to recruit participants 3. Data Collection * Collection of evaluation data and creation of reports * Provision of program information for Earthwatch publications * Communicate results from projects to internally and externally 4. Incident Management & Risk Assessment Support * Test emergency response plans * Creating & updating threat assessments 5. Database/Web * Enter project, program & participant information into a CRM database * Update Measures of Success database * Ensure updates on current partnerships are provided to Marketing for Earthwatch website 6. Scientist Communications * Make field payments * Collect field reports * Collate key project documents * Send participant information to PIs * Collect briefing updates from PIs and provide to PMs * Collect post-fielding feedback from PIs 7. Program Documents * Coordinate creation of key program materials (pre-work etc) * Coordinate translation of materials as appropriate * Work with Marketing on design & production of materials Qualifications and experience: Summary Requirements * Relevant degree in science or environmental studies/sustainability * Interest in NGO sector and working globally across different regions * Proven track record in project and program coordination and delivery * Strong interpersonal skills * Ability to prioritize or to seek appropriate guidance when prioritization is required. * Proficiency in Spanish and/or Portuguese is desired, but not required Experience This position will be a multi-functional role, supporting the Program Team to fulfil deliverables under the global, regional and local projects including corporate, student and teacher programs. The person selected will be detail-oriented and able to manage and respond to tasks effectively, learning from peers and managers and spotting opportunities to do things better. This position requires a demonstrable understanding of and interest in science. Must be willing and able to provide support in the field, including support for risk management, logistics or presentation/facilitation (approximately 20% of the time). About Earthwatch Earthwatch's mission is to engage people worldwide in scientific field research and education to promote a sustainable environment. Every year Earthwatch awards grants of over $6 million in support of as many as 70 research projects around the world. These grants are partly funded by volunteers from the general public and our partner organizations who sign up for expeditions to join our scientists as research assistants. This model provides essential funding for long-term research and a workforce of committed volunteers. Earthwatch fellowships enable critical partners to participate in research expeditions worldwide. Each year, Earthwatch's Fellowship Programs enable hundreds of students, teachers, conservation professionals and corporate employees to join expeditions at little or no out-of-pocket expense. Earthwatch Fellows are emissaries of the Earthwatch mission, sharing their experiences and new knowledge with thousands of students, teachers, and colleagues upon their return. Paygrade/Job Banding B9-B25 $33,000-$37,500 Due to limited time and financial resources we are only able to accept applicants who are already eligible to work in the United States. Please indicate job title in subject line of email. Send cover letter and resume [email protected]<mailto:[email protected]>; fax 978-897-0935; mail HR Earthwatch Institute, 114 Western Avenue, Boston, MA 02134. No phone calls please.
