Hi, Shannon! I've seen this done many different ways in other repositories, but at KU, I inherited a structure with communities for academic units (Anthropology, Physics, etc.) with the collections underneath reflecting the academic unit (Anthropology Scholarly Works, Physics Scholarly Works, etc.) This is done primarily to facilitate gathering statistics for that unit. Each unit can see which faculty are participating in the repository and can track views and downloads. I know that not all of them do, but the option is there and many departments find these statistics helpful. I also have a Research Centers community to hold collections for individual research centers that aren't affiliated with academic departments.
In the past, we have sometimes been too granular and created individual collections for small sub-specialties in a department, but I wouldn't do that today without a really good reason. Sometimes, in big schools such as Education or Engineering, we will create collections underneath the school's community for individual divisions or research centers in the school, such as Special Education or the Infrastructure Research Institute. Also, I'm not a big fan of empty collections, so I don't create collections until I have something to put in the collection. We have a mediated service, so I can create a collection whenever it's needed, then deposit the item. Best regards, Marianne Marianne Reed (she/her/hers) Digital Publishing & Repository Manager Watson Library, Room 470-G University of Kansas Libraries mr...@ku.edu<mailto:mr...@ku.edu> 785-864-8913 From: dspace-community@googlegroups.com <dspace-community@googlegroups.com> On Behalf Of Shannon Kipphut-Smith Sent: Tuesday, April 8, 2025 10:20 AM To: DSpace Community <dspace-community@googlegroups.com> Subject: [dspace-community] Community and Collection Guidelines Hi all, Does anyone have local guidelines for creating communities and collections in their DSpace instance? We've found that, over 20 years, we've inconsistently created and named communities and collections. In addition to doing some reorg, we'd like to establish guidelines for new content and would benefit from seeing approaches at other institutions. Thanks in advance for any resources you can share! Best, Shannon -- Shannon Kipphut-Smith (she/her) Senior Scholarly Communication Librarian Fondren Library, Rice University s...@rice.edu<mailto:s...@rice.edu> | (713)348-3989 Schedule a meeting with me<https://calendar.app.google/LDyBYttYBEGh5P2w5> | Fondren publishing support<https://library.rice.edu/services/fondren-library-publishing-services> -- All messages to this mailing list should adhere to the Code of Conduct: https://www.lyrasis.org/about/Pages/Code-of-Conduct.aspx --- You received this message because you are subscribed to the Google Groups "DSpace Community" group. To unsubscribe from this group and stop receiving emails from it, send an email to dspace-community+unsubscr...@googlegroups.com<mailto:dspace-community+unsubscr...@googlegroups.com>. To view this discussion visit https://groups.google.com/d/msgid/dspace-community/CADMsnDCJmS93vp5oKmgzdoT%2B-d2-2vZJzM%2B-_BnbtWWwLyJLxA%40mail.gmail.com<https://groups.google.com/d/msgid/dspace-community/CADMsnDCJmS93vp5oKmgzdoT%2B-d2-2vZJzM%2B-_BnbtWWwLyJLxA%40mail.gmail.com?utm_medium=email&utm_source=footer>. -- All messages to this mailing list should adhere to the Code of Conduct: https://www.lyrasis.org/about/Pages/Code-of-Conduct.aspx --- You received this message because you are subscribed to the Google Groups "DSpace Community" group. To unsubscribe from this group and stop receiving emails from it, send an email to dspace-community+unsubscr...@googlegroups.com. To view this discussion visit https://groups.google.com/d/msgid/dspace-community/DM8PR01MB6870B2BEA1CDCD21716B025AC5B52%40DM8PR01MB6870.prod.exchangelabs.com.
