Hi Sebb, Thanks very much for your review and comments.
> On Jun 25, 2020, at 8:29 AM, sebb <seb...@gmail.com> wrote: > > AFAICT whilst the forms must be signed annually, that does not mean > that the form must be signed at the start of each calendar year. Right. The only requirement is "annual" signing. > > The current COI file layout assumes a directory for each calendar year. > I think that is going to cause complications. I don't think it will be a problem. Previous thinking on my part was to have a "current year" link but that ended up being complicated. > > I think the directory structure should be flattened. > When an officer signs a new form, it should replace the old one (if any). > The signing date could be recorded in a separate index file. This is really complicating things unnecessarily. With the current structure, if you have signed three times, there will be three files. If you sign in 2024, that document will be in the 2024 directory. For example, cd documents/conflict-of-interest/2026; ls Gives you a list of everyone who signed in 2026. And anyone with credentials can browse to https://svn.apache.org/repos/private/documents/conflict-of-interest/ and see the entire history. > > Or maybe the entry in the index file would be sufficient to record agreement? The reason I chose the current structure is so it's easy to tell if an officer has signed "this year". When an officer is first elected/appointed, they sign. Next year, they sign again. If they no longer have a position that requires it, they don't sign until "next time". The board may change the policy from time to time, and if they change it, the next time anyone signs it, they get the new policy. "All that is needed" is to create the directory 2021 and copy the template.txt from 2020 to 2021 and we're ready for next year. Craig Craig L Russell c...@apache.org
